2 VHA did not have an advance appropriation – medical service, support and compliance and medical facilities were limited to those deemed excepted for protection of life and property . Some benefit activities and payments (e.g., Readjustment, Insurance) were delayed. Loan Guaranty certificates of eligibility and certificates of reasonable value were delayed. However, in anticipating a potential shutdown in 2013, VA must take into account several factors that are different from the 1990s experience. The Department believes these factors provide ample justification for what will be a significant increase in the number of excepted VA employees and functions in the event of a shutdown . They include: Advance appropriations fo r VHA, which accounts for 86% of the VA’s discretionary budget. VA believes that certain key functions that support VHA’s research operations also qualify for exception for protection of life and property. Review by OGC and VA program offices determined that if there are balances in discretionary accounts (due to prior year carryover) this funding must be used to continue operations until the balances are depleted. As a result, the Department’s current projection is th at 95 .6 percent of VA employees would be either fully funded or required to perform excepted functions during a shutdown event. Approximately 289,279 employees (out of a pre-shutdown total of 332,0 09 ) are VHA and funded by advance appropriations. Therefore, the number of employees to be retained under the plan meeting A-11, Section 124.2 criteria is 31 7, 25 0 (of which 29 2,667 are funded), and number of employees, not otherwise exempt is 14, 75 9 . Appendix A provides a summary table identifying impact of the shutdown on the workforce to each VA organization Appendix B provides additional detail concerning VA’s excepted functions along with the Department’s current projected shutdown staffing totals Appendix C provides a summary of suspended functions within VA 3 Appendix A. Impact of the Shutdown on the Workforce VA ORGANIZATION EMPLOYEES DURING NORMAL OPERATIONS FULLY FUNDED: WILL CONTINUE T O WORK EXCEPTED EMPLOYEES (OTHER LEGAL BASIS: WILL CONTINUE TO WORK) NON - EXCEPTED EMPLOYEES (SUBJECT TO FURLOUGH) Veterans Health Administration (VHA) 295,486 289, 279 5, 221 986 Veterans Benefits Administration (VBA) 21,237 307 13,678 * 7,252 National Cemetery Administration (NCA) 1 , 80 9 0 7 46 1 , 0 63 Office of Information & Technology (OI&T) 8,0 10 586 2,754 Board of Veterans Appeals (BVA) 637 0 1 63 6 Human Resources & Administration (HRA) 8 11 5 45 5 2 61 Office of Acquisitions, Logistics, & Construction (OALC) 1 , 282 1,053 6 223 General Counsel (OGC) 712 175 4 6 4 9 1 Office of Management (OM) 820 56 6 21 23 3 Office of Public and Inter - Governmental Affairs (OPIA) 91 0 1 90 Office of Congressional and Legislative Affairs (OCLA) 46 0 1 45 Office of the Inspector General (OIG) 645 29 161 455 Office of Operations, Security, and Preparedness (OSP) 165 70 79 Office of Policy and Planning (OPP) 109 0 1 108 Office of the Secretary 92 0 9 83 Office of Employment Discrimination Complaint Adjudication 20 20 0 0 Office of Small and Disadvantaged Business Utilization 37 37 0 0 Total Department 332,025 29 2 , 667 2 4 , 58 3 14, 75 9 4 Appendix B. Effect of Lapse of Funding on VA Activities Veterans Health Administration VA Unit Total # of Employees # of Fully Funded (not subject to lapse; will continue to work) # of Excepted Employees (legal basis; will continue to work) Legal Basis for Decision or Full Funding Source Functions to be Performed # of Non - Excepted Employees (subject to furlough) Veterans Health Administration (VHA) • Medical services • Medical support and compliance • Medical facilities • Medical and prosthetic research • Total: 295,486 • Fully Funded: 289,279 • Excepted: 3,045 • Non - Excepted: 986 • Other support organizations required: OI&T, OGC, OALC 289, 279 Advance Appropriation Medical services, Medical support and compliance, Medical facilities 0 3,045 2 - year Appropriation Prior Year Balance Medical and prosthetic research 986 * These employees will work until prior year funding runs out VHA North Chicago, Captain James A. Lovell Federal Health Care Center (Lovell FHCC)* • Medical services • Medical support and compliance • Medical facilities • Total: 2,176 • Excepted: 2,176 • Non - Excepted: 0 • Other support organizations required: OI&T, OGC, OALC 2,176 Protection of Life and Property Provision of health care services to eligible VA and DoD beneficiaries at this jointly funded and staffed facility at North Chicago, IL 0 5 Veterans Benefits Administration VA Unit Total # of Employees # of Excepted (Fully Funded; will continue work) # of Excepted Employees (other legal basis; will continue to work) Legal Basis for Decision Functions to be Performed # of Non - Excepted Employees (subject to furlough) Veterans Benefits Administration Administer the following benefit programs: Compensation, Pension, Education, Vocational Rehabilitation & Employment, Loan Guaranty, Insurance Total: 21,237 (Note: Carryover funding available to support all 21,237 for some period ) After carryover is exhuasted : Excepted: 13,985 Non - Excepted: 7,252 307 Insurance Funded through Trust Fund Reimbursement Administer the Insurance Program 801 Loan Guaranty Necessary Implication – Guaranteed loan financing account funded through Veterans’ fees Administer the Loan Guaranty Program 12,067 Compensation. Pension, Education, Vocational Rehabilitation, Mgt/Support Services Necessary I mplication – funding available in mandatory appropriations Ongoing processing and payment of compensation, pension, education, and vocational rehabilitation benefits 716 National Call Centers Protection of Property and Rights Staff compensation and pension National Call Centers 11 Finance Center Necessary Implication – Funding available in mandatory appropriations Process benefit payments 83 Senior Leaders/Mgrs Protection of Property and Rights Orderly shutdown activities, communications, triage requests, oversee excepted employees, recall employees, etc. 7,252 VBA Total 6 National Cemetery Administration VA Unit Total # of Employees # of Fully Funded (not subject to lapse; will continue to work) # of Excepted Employees (legal basis; will continue to work) Legal Basis for Decision or Full Funding Source Functions to be Performed # of Non - Excepted Employees (subject to furlough) NCA 1,809 0 746 Protection of life and property; for processing applications for headstones and markers, funding provided by VBA compensation and pension Burials (664 excepted) Process Applications for headstone and markers (33 excepted) First Notice of Death (10 excepted) Oversight and Administration (39 excepted) 1,063 7 Office of Information Technology VA Unit Total # of Employees # of Excepted (Fully Funded; will continue work) # of Excepted Employees (other legal basis; will continue to work) Legal Basis for Decision Functions to be Performed # of Non - Excepted Employees (subject to furlough) The Office of Information and Technology (OIT) has lines of business that include: quality, performance and oversight; information security; architecture strategy and design; product development; service delivery and engineering; and IT resource management. 8 , 026 (Includes franchise fund of 551 and Reimbursable of 83) 5 86 4,670 Necessary Implications Direct and Indirect Support to Administrations and Staff Offices as needed to maintain their excepted functions; Network Maintenance and Protection; Information Security; Data Center Operations; and Enterprise Infrastructure Operations 2,754 8 Board of Veterans Appeals VA Unit Total # of Employees # of Fully Funded (not subject to lapse; will continue to work) # of Excepted Employees (legal basis; will continue to work) Legal Basis for Decision or Full Funding Source Functions to be Performed # of Non - Excepted Employees (subject to furlough) Review benefit claims determinations made by local VA offices and issue decisions on appeals 637 0 1 Protection of Life and Property Orderly operations during ongoing shutdown 636 (all employees will remain at work until FY2013 funds are expended, then BVA would move to furlough status) 9 Human Resources and Administration VA Unit Total # of Employees # of Fully Funded (not subject to lapse; will continue to work) # of Excepted Employees (legal basis; will continue to work) Legal Basis for Decision or Full Funding Source Functions to be Performed # of Non - Excepted Employees (subject to furlough) Office of Human Resources and Administration (HRA) • Administration • Corporate Senior Executive Mgmt • Diversity & Inclusion • Human Resources Management • Labor - Mgmt Relations • Resolution Management 8 11 5 45 Reimbursable (VHA) Reimbursable funding (VHA) . Will provide VHA - related Human Capital Investment Plan support 2 61 4 Necessary Implications 2 to provide s upport for VHA - related disciplinary action review boards 2 persons to maintain building operations for the entire VACO campus 1 PA; exceeds maximum GS salary cap 10 Office of Acquisition, Logistics and Construction VA Unit Total # of Employees # of Fully Funded (not subject to lapse; will continue to work) # of Excepted Employees (legal basis; will continue to work) Legal Basis for Decision or Full Funding Source Functions to be Performed # of Non - Excepted Employees (subject to furlough) Office of Acquisition, Logistics, and Construction (OALC) Includes: Office of Acquisition and Logistics (502), the Office of Acquisition Operations (378), and the Office of Construction and Facilities Management (394) 1282 Major construction and facilities management support functions will be suspended, specifically: Land actions; Development of design standards, criteria, and guides; Technical architectural and engineering (A/E) consulting support; Technical real property/architectural and engineering design support; Cost estimating and A/E selection 223 888 Positions funded by Revolving Fund Acquisition operations, policy and logistics 35 Reimbursed from VHA Advance Appropriation Oversee lease build - out activities 130 5 - year Appropriations Oversee major construction project execution at job sites 6 Functions that support activities funded by appropriations that do not expire Contracting officers and program managers who support VA’s major construc tion and lease projects 11 Office of General Counsel VA Unit Total # of Employees # of Fully Funded (not subject to lapse; will continue to work) # of Excepted Employees (legal basis; will continue to work) Legal Basis for Decision or Full Funding Source Functions to be Performed # of Non - Excepted Employees (subject to furlough) Office of General Counsel (OGC) - OGC provides legal advice and services to the SECVA and all organizational components of the Department 712 39 0 Reimbursed through the Credit Reform (Loan Guaranty) revolving fund Legal advice for funded programs (i.e. the Department’s Loan Guaranty program) 77 0 Reimbursed through the Medical Savings Support & Compliance advance appropriation Legal support for the Department’s medical collections program 59 0 Reimbursed through the Supply Fund revolving fund Legal support for the Department’s procurement program 15* * If the US Court of Appeals for Veterans Claims (CAVC) remains open, but does not grant continuances, the employees would be excepted in order to protect VA property interests in those cases. Representation of the Secretary for appeals filed with CAVC 31 Protection of life and property (to support VHA, VBA, and other funded programs); Legal advice for funded programs and support to courts; Supervisors to oversee work of excepted employees, triage requests for the protection of life and property (e.g. guardianship requests, end - of - life decisions, etc.) and to decide whether other employees must be recalled 4 9 1 (506 if CAVC grants continuances) 12 Office of Management VA Unit Total # of Employees # of Fully Funded (not subject to lapse; will continue to work) # of Excepted Employees (legal basis; will continue to work) Legal Basis for Decision or Full Funding Source Functions to be Performed # of Non - Excepted Employees (subject to furlough) Office of Management (OM) • Budget • Financial Management • Asset Enterprise Management • Business Oversight • Performance Management • Enterprise Risk Management • Energy & Greening • Total: 820 • 24/7: 0 • Funded: 566 • Excepted: 21 • Non - Excepted: 233 ^ Note: Time & Attendance (T&A) included for OM staff ^ Non - excepted employees also include 10 in Performance Management and 5 in Enterprise Risk Management. All employees will remain at work until FY2013 funds are expended; then OM would move to furlough status. 0 3 Necessary Implication Budget Execution/Con trols 2 9 368 0 Revolving Fund Financial Services (Austin) 0 160 0 Revolving Fund Debt Management Center (Minneapolis) 0 0 17 Necessary Implication Payroll, Travel card administration 8 3 8 1 Advanced Appropriation (VHA)/Safety and Property Asset Enterprise Management 43 30 0 Revolving Fund - 7/Advanced Appropriation (VHA) - 23 Business Oversight 63 13 Office of Public and Intergovernmental Affairs VA Unit Total # of Employees # of Fully Funded (not subject to lapse; will continue to work) # of Excepted Employees (legal basis; will continue to work) Legal Basis for Decision or Full Funding Source Functions to be Performed # of Non - Excepted Employees (subject to furlough) Office of Public & Intergovernmental Affairs (OPIA) Public Affairs Digital Communications Field Operations Media Relations Intergovernmental Affairs International Affairs Tribal Relations Outreach Sports Programs 91 0 1 PA – Protection of Life and Property Communicate with Veterans regarding availability and location of continued VA services 9 0 14 Office of Congressional and Legislative Affairs VA Unit Total # of Employees # of Fully Funded (not subject to lapse; will continue to work) # of Excepted Employees (legal basis; will continue to work) Legal Basis for Decision or Full Funding Source Functions to be Performed # of Non - Excepted Employees (subject to furlough) Office of Congressional and Legislative Affairs: - Congressional Relations - Communications with Congress - Veterans Legislation - Constituent Casework - GAO 46 0 1 PAS Confidential policy support to senior VA leadership. Very limited communications with Congress. 45 15 Office of the Inspector General VA Unit Total # of Employees # of Fully Funded (not subject to lapse; will continue to work) # of Excepted Employees (legal basis; will continue to work) Legal Basis for Decision or Full Funding Source Functions to be Performed # of Non - Excepted Employees (subject to furlough) Office of the Inspector General (OIG) • Investigations • Audits • Healthcare Inspections • Management & Administration 645 0 1 PAS Oversight of excepted employees 29 0 Continuing Funding from Supply Fund Supply Fund Audits 0 148 Protection of Life and Property - Law Enforcement Support ongoing criminal cases, investigations, and prosecutions 0 12 Necessary implication Support essential functions of excepted staff 455 16 Office of Operations, Security and Preparedness VA Unit Total # of Employees # of Fully Funded (not subject to lapse; will continue to work) # of Excepted Employees (legal basis; will continue to work) Legal Basis for Decision or Full Funding Source Functions to be Performed # of Non - Excepted Employees (subject to furlough) Office of Operations, Security, and Preparedness (OSP) • Office of Security and Law Enforcement • Office of Emergency Management • Office of Personnel Security and Identity Management • Office of Resource Management 165 70 16 Protection of life and property Maintain the Integrated Operations Center and provide Executive Protection 79 17 Office of Policy and Planning VA Unit Total # of Employees # of Fully Funded (not subject to lapse; will continue to work) # of Excepted Employees (legal basis; will continue to work) Legal Basis for Decision or Full Funding Source Functions to be Performed # of Non - Excepted Employees (subject to furlough) Office of Policy and Planning Strategic Planning Policy Analysis and Development VA Governance Data and Statistical Analysis Predictive Modeling Data Governance VA/DoD Collaboration Interagency Integration and Collaboration Multi - year Programming Program Analysis and Evaluation Program Management and Oversight of Major Initiatives. 109 0 1 Protection of Life and Property Orderly operations during ongoing shutdown 108 18 Office of the Secretary VA Unit Total # of Employees # of Fully Funded (not subject to lapse; will continue to work) # of Excepted Employees (legal basis; will continue to work) Legal Basis for Decision or Full Funding Source Functions to be Performed # of Non - Excepted Employees (subject to furlough) The Office of the Secretary (OSVA) provides day - to - day operations support for SECVA, as well as executive - level support and guidance to the entire Administration 92 0 9 Necessary Implication Department oversight of critical VA operations (SECVA/COSVA) ; Senior advisors/staff to SECVA/COSVA ; Executive support; Strategic communication 83 19 Office of Employment Discrimination Complaint Adjudication VA Unit Total # of Employees # of Fully Funded (not subject to lapse; will continue to work) # of Excepted Employees (legal basis; will continue to work) Legal Basis for Decision or Full Funding Source Functions to be Performed # of Non - Excepted Employees (subject to furlough) The Office of the Secretary (OSVA) provides day - to - day operations support for SECVA, as well as executive - level support and guidance to the entire Administration 20 20 0 Reimbursable fund (VHA) Existing duties ( Office of Employment Discrimination Complaint Adjudication ) 0 20 Office of Small and Disadvantaged Business Utilization VA Unit Total # of Employees # of Fully Funded (not subject to lapse; will continue to work) # of Excepted Employees (legal basis; will continue to work) Legal Basis for Decision or Full Funding Source Functions to be Performed # of Non - Excepted Employees (subject to furlough) The Office of the Secretary (OSVA) provides day - to - day operations support for SECVA, as well as executive - level support and guidance to the entire Administration 37 37 0 Reimbursable fund (Supply Fund) Existing duties (Office of Small and Disadvantaged Business Utilization) 0 21 Appendix C – Suspended Functions in 2013 Organization Functions to be Suspended VHA None VBA Overseas Military Coordinator; All Outreach; Education Call Center; All Public Contact Activities; Appeals Teams; Transition Assistance/Predischarge Activities; Chapter 36 Counseling; Vet Success on Campus; Education Compliance; Quality Review/Assurance Programs NCA Processing applications for Presidential Memorial Certificates; Activities at NCA Training Center; NCA will bring in contract ors to acco mplish interments at those national cemeteries already under contract. NCA will also restrict the number of interments at mid - range cemeteries to 8 per day. OSVA Special program activities; Executive correspondence and communication; Strategic planning and communications; protocol OALC Development of design standards, criteria, and guides; Technical architectural and engineering (A/E) consulting support; Tech nical real property/architectural and engineering design support; Cost estimating and A/E Select ion; Administrative support functions for IT, space, human resources and financial administration BVA Claims appeals will be discontinued. OCLA All functions including: Congressional relations; Responding to congressional requests for information; Processing testimony and questions for the record; Congressional correspondence; Constituent casework; Advisory Committee Management; GAO coordination ; Office administrative functions OGC Represent the Secretary before courts, including the US Court of Appeals for Veterans Claims, and other tribunals; Routine legal services for VHA, VBA, NCA and Staff Offices regarding personnel law, ethics, torts, and other legal matters HR&A HR Policy; Recruiting; Hiring; Staffing; Training; Labor - Management Relation s; ADR; Diversity; Classification; VACO building maintenance support; Veteran Employment Outreach OI&T Oversight and compliance; Policy functions; Planning functions; Correspondence management; Congressional, GAO, IG, OMB inquires about VA Directives, FOI A, Records Mgmt., and System of Records Management IG Audits and Evaluations; Administrative Investigations; OIG Hotline; Healthcare Inspections; OIG Legal and Release of Informat ion OM Performance Management; Asset Enterprise Management; Green/Energy programs ; Financial policy ; Budget Formulation and analysis OPIA All functions including: National programs and special events; Tribal Government Relations; National Veterans Awareness Cam paign; Interaction with state and local government and international visitors OSP National Security Planning and Operations; Policy Program Inspections; HSPD - 12; Personnel Security and Suitability; Resource Management OPP All functions including: Strategic Planning; Policy Analysis and Development; VA Governance; Data and Statistical Analysis; Predictive Modeling; Data Governance; VA/DoD Collaboration; Interagency Integration and Collaboration; Multi - year Programming; Program Analysis and Evaluatio n; and Program Management and Oversight of Major Initiatives.
Posted on: Thu, 10 Oct 2013 01:39:15 +0000
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