Aermotive Ltd Recruiting a Personal Assistant. Potential start - TopicsExpress

Aermotive Ltd Recruiting a Personal Assistant. Potential start date 05/01/2015 A specialised manufacturing company based in Fillongley, Coventry providing products and services to blue chip clients such as Bentley, VW, JCB, JLR, & Aston Martin. The business has significantly expanded over the last 4 years and recently acquired a prestigious new HQ at Fillongley, Coventry. Due to increased word loads the board of directors to include Chief Executive Officer, Chief Commercial Officer & Chief Business Development Officer now require a Personal Assistant to support them and the day to day activities of running the business. An opportunity exists for the right candidate to help not only fulfil this role, but to develop the role and the systems that support this new position. Aermotive offers good pay & conditions, a flexible working approach to fit around school start & finish times and a fantastic working environment with a friendly, flexible team. Potential Start Date 05/01/2015 Job description A personal assistant (PA), sometimes called an executive secretary or personal/private secretary, works closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis. PAs help managers to make the best use of their time by dealing with secretarial and administrative tasks. PAs need extensive knowledge of the organisation in which they work. They need to know who key personnel are (both external and internal) and understand the organisations aims and objectives. Managers often rely heavily on their PA, trusting that work will be handled efficiently in their absence. Discretion and confidentiality are therefore essential attributes for a successful PA. Typical work activities Personal assistants (PAs) often act as the managers first point of contact with people from both inside and outside the organisation. Tasks are likely to include: • devising and maintaining office systems, including data management and filing; • arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations; • screening phone calls, enquiries and requests, and handling them when appropriate; • meeting and greeting visitors at all levels of seniority; • organising and maintaining diaries and making appointments; • dealing with incoming email, faxes and post, often corresponding on behalf of the manager; • carrying out background research and presenting findings; • producing documents, briefing papers, reports and presentations; • organising and attending meetings and ensuring the manager is well prepared for meetings; • liaising with clients, suppliers and other staff. In addition to supporting managers, their team and departments, many PAs also have their own personal workload and responsibilities. The scope of the PAs role can be extensive and additional duties may include: • carrying out specific projects and research; • responsibility for accounts and budgets; • taking on some of the managers responsibilities and working more closely with management; • deputising for the manager, making decisions and delegating work to others in the managers absence; • being involved in decision-making processes. Some PAs do all the secretarial work themselves, while others take responsibility for recruiting and training junior staff and delegate some of the less demanding and confidential work to them. Aermotive are looking for a candidate that can demonstrate the following qualities; • Self motivated • A good time manager • Organised & efficiency • Flexible • A good sense of humor. • Well presented. • A decision maker that can work within teams/cross departments and be confident to use own initiative. • Diplomacy and dispute resolution. • Exceptional IT skills to include Microsoft Word, Excel, Outlook . Knowledge and experience of Sage line 50 or 200 would be advantageous. For more information please send you CV’s with a covering letter detailing why you are the right candidate for the position to Matt Beverley Chief Executive Officer [email protected]