Annual Gross Salary: R180,001-200,000 / Year Job Location: Kwazulu Natal - Midlands Listed: Wed 25 Jun 2014 Personal Assistant To The Head Of Department PLEASE NOTE: THIS IS A RE-ADVERTISED POST, THOSE WHO APPLIED BEFORE MUST PLEASE RE-APPLY. Applications are invited from suitably qualified and experienced persons for filling the following position: SALARY: R183 438.00 P.A. (LEVEL 7) REF. NO: HOD 1: JUNE/2014 Requirements: Must have a Senior Certificate and a one year Diploma in Secretarial Studies and/or a Diploma in any of the three: i). Office Management, ii). Public Management, iii). Business Management Must have extensive practical executive or secretarial experience of which at least 3 years is in rendering support services to Senior Management Computer literacy and a drivers licence are prerequisites Must be willing to work overtime including weekends and Public Holidays as and when required. Competencies required: Knowledge of the utilization of computer software packages e.g. MS Word, PowerPoint, MS Excel, E-mail and Internet Office Basic knowledge on Financial Administration and Budgeting Telephone etiquette Document tracking Administrative practices Conference and meeting procedures Excellent organizing skills, numeracy skills, excellent interpersonal and communication (written and verbal) skills Ability to maintain a high level of confidentiality Candidates must be self-driven, motivated, results oriented and professional. Key responsibilities include: Provide administrative support functions to the Head of Department through organizing the Head of Departments affairs: By maintaining and organizing the diary to arrange and prioritize meetings, confirming appointments and reminding the HOD of engagements Typing submissions and other documents Arrangement of transport and accommodation Arrange for dissemination of information during meetings Copy and circulate information on behalf of the HOD Take minutes in meetings Provide administrative support to HOD through ensuring the updating and safekeeping of all records, duplication of documents, office provisioning, management of telecommunication system, receiving correspondence through fax and e-mail Follow up on all correspondence and files sent out of the office for reply/approval Answer and makie telephone calls on behalf of the HOD and channel telephone calls to the relevant officials Assist the HOD by sourcing relevant information Receive visitors Perform a variety miscellaneous catering and administrative tasks Support the HOD with the administration of the HODs budget Collect and coordinate all the documents related to the HODs budget Assist Manager in determining funding requirements for purposes of MTEF submissions Check and correlate BAS reports to ensure that expenditure is allocated correctly Compare the MTEF allocation with the requested budget and informs the HOD of changes Remain up to date with regard to the prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the HOD. Enquiries: Ms Leena Govender, tel. (033) 264 2557. NOTES TO CANDIDATES: The Department of Economic Development, Tourism and Environmental Affairs is an equal opportunity, affirmative action employer. It is our intention to promote representivity (race, gender and disability) in the Department through the filling of this post. The candidature of persons whose appointment will promote representivity will receive preference. Kindly refer to the Employment Equity Designation for each of this post Location: PIETERMARITZBURG (Not unless otherwise specified for the post). All information submitted will be treated as confidential. The Department reserves the right to withhold the filling of the abovementioned post at anytime prior to an appointment being made. All applications must be submitted on the prescribed Application for Employment form (Z83) obtainable from any Public Service department which must be originally signed and dated. The application form must be accompanied by certified copies of qualifications (not copies of previously certified copies), Identity Document, and a comprehensive CV. Should an applicant be in possession of a foreign qualification it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). The appointment is subject to positive outcome obtained from the NIA to the following checks (security clearance, qualification, citizenship and previous experience employment verifications). Forward your application, quoting the relevant reference number and the name of the publication in which you saw this advertisement to: The Head, Department of Economic Development, Tourism and Environmental Affairs, Private Bag 9152, Pietermaritzburg, 3200. Applications may be posted or hand-delivered to: Ground Floor, 270 Jabu Ndlovu Street, Pietermaritzburg, 3201 for the attention of Ms Zama Dlomo. Candidates are encouraged not to send their applications through registered mail, as the Department will not take responsibility for non-collection of those applications. Interested persons may contact the above relevant person next to the posts for further information. Due to the anticipation of the volume of applications we will receive in response to this advertisement, correspondence will be limited to short-listed candidates only. Should you not hear from us within three months of the closing date of this advertisement, please accept that your application was unsuccessful. Applicants are informed that applications, copies of qualification and CVs will not be returned. NB: Fax, e-mail, incomplete and late applications will not be considered. It is the responsibility of the candidates to ensure that their applications reach the Department timeously. CLOSING DATE: 11 JULY 2014
Posted on: Wed, 25 Jun 2014 19:04:10 +0000
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