City of Long Beach Employment Opportunity SECRETARY Job Number: D30NN-13 Salary Range - $1,469.83 - $2,008.47 Biweekly; $3,184.63 - $4,351.69 Monthly FILING DEADLINE: 4:30 P.M. JULY 12, 2013 AT CITY OF LONG BEACH CITY HALL, 333 WEST OCEAN BLVD., 7TH FLOOR OR BY MAIL TO THE CIVIL SERVICE DEPARTMENT. APPLICATIONS WILL NOT BE ACCEPTED AFTER 4:30 PM JULY 12, 2013. POSTMARKS WILL NOT BE ACCEPTED. DESCRIPTION: The Department of Financial Management has an immediate opening for a permanent/full-time Secretary. This position supports the City Controller and City Treasurer, and reports to the Department’s Administrative Services Officer. This position requires a highly organized professional individual who thrives in a fast-paced work environment. Under general supervision, the Secretary performs difficult and complex secretarial and administrative tasks in support of the Bureau Managers and staff. EXAMPLES OF DUTIES: Type, edit and proofread a variety of letters, memoranda and complex reports; Schedule meetings, travel and training classes; Review outgoing correspondence and reports for procedural and grammatical accuracy; Assist the Bureau Managers in managing the Bureaus’ workflow; Review and route incoming and outgoing correspondence; Receive and direct telephone inquiries from the public and City staff; Provide back-up support to the Director of Financial Management, as necessary; Process Blanket Purchase Orders/Direct Purchase Orders for contracted services, as necessary; Maintain manuals and automated files; Maintain office equipment, maintenance agreements and office supplies; and Perform other related duties as required. REQUIREMENTS TO FILE: Five years of progressively responsible secretarial/clerical experience; Proficiency with a wide range of software, including MS Word, Excel and PowerPoint; Excellent written, oral and interpersonal communication skills; Strong organizational and time management skills; Ability to work independently with minimal supervision and exercise sound judgment and critical thinking skills; Ability to work within deadlines, and manage multiple assignments and priorities; Professional attitude, good judgment, patience and ability to positively interact with the general public and employees at all levels; Proficiency with Lotus Notes (Mail, Calendar) and FAMIS/ADPICS is highly desirable; AA degree is highly desirable; and, Notary Public preferred. SELECTION PROCEDURE: This recruitment will close at 4:30 p.m. on Friday, July 12, 2013. To be considered for this opportunity, please submit a letter of interest and resume to: Rebecca G. Jimenez Financial Management Department, 6th Floor 333 West Ocean Boulevard Long Beach, California 90802 Resumes will be reviewed and the most qualified candidates will be invited to continue in the selection process. Interviews will be scheduled shortly after the close of the filing period. EQUAL OPPORTUNITY EMPLOYER If you have questions or require this information in an alternative format, contact Georgette Wittman at (562) 570-5486. D30NN-13
Posted on: Wed, 10 Jul 2013 00:10:30 +0000
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