Director, Organizational Development (GMG/SEG 2) in the Human Resource Management and Development Unit, Ministry of Youth and Culture, salary range $ 1,631,717 to $1,939,599 per annum and any allowance(s) attached to the post. Job Purpose Under the general direction of the Director, Human Resource Management and Development, the incumbent is responsible to provide management advisory and support services to the Ministry of Youth & Culture with a view to improving the efficiency and effectiveness of the Ministry’s objectives. Key Responsibilities Documents areas in need of strengthening in terms of structure, systems and human resource development; Consults with Divisional Heads and other Senior Managers and staff in the Ministry to identify and determine problems; Conducts preliminary surveys to determine and define the objective of the study, scope of study, appropriate methods and techniques to be employed and the requisite Terms of Reference; Develops detailed plan of action, in collaboration with the relevant parties including targets and deadlines; Examines relevant statutes, regulations, directives and reports related to the organisation to determine legislative framework for functional responsibility; Collects job related data through interviews, questionnaires, observations and examines records to validate findings; Examines the delegation and exercise of authority, grouping of functions, inter-relationship of organisational entities to determine significant bearing on departmental activities; Conducts detailed analyses of data collected; Develops specific recommendations/solutions to problems identified including changes in organization and dimension of work boundaries and relationship regarding authority and accountability, functional and communication, existing legislation, manpower utilizations, forms and office layout; Develops new and revised job descriptions; Prepares charts of existing and Proposed Organizational Structures; Discusses findings and recommendations with divisional heads and senior managers to arrive at consensus; Prepares and issues report of findings recommendations; Assists with implementation of recommendations; Examines the operations and work flow of the selected entities to determine systemic weakness eg. Duplications/overlaps, waste as well as activities that do not add value to the process by: Conducting interviews with staff; Observing the activities of staff in the working environment; Administering questionnaires; Reviewing previous reports/documents existing job descriptions and charts; Preparing flow chart. Conducts analyses of the data to obtain full understanding of operations; Formulates recommendations to reflect business process re-engineering to eliminate duplications/overlaps and waste; 2/… -2- Promotes the use of technology to enhance efficient and effective delivery of service and the accomplishment of major targets and objectives; Presents findings and recommendations to divisional heads and senior managers; Prepares final reports; Updates/prepares operational manual to reflect changes in policy/operations. Provides support for all Human Resource policies and programmes within the Ministry by participating in formal and informal training programmes particularly for delegated functions; Participates in and promotes the Corporate planning process and supports the implementations of the reform initiatives with special emphasis on the Performance Management Appraisal System (PMAS); As part of a team, reviews the work plans and performance reports for the staff in the Ministry and ensures that work plans are properly prepared and reflect measurable performance indicators; Provides feedback to divisional heads, and recommends areas for improvements; Conducts sessions with focus groups in the development/preparation of output focused job descriptions and work plans; Assists with the monitoring of the Performance Management Appraisal System (PMAS) within the Ministry to ensure equity and fairness. Required Skills/Competencies Excellent oral and written communications skills Excellent planning and organizing Excellent interpersonal skills Excellent problem solving and analytical skills Excellent negotiating and persuading Good Project Management skills Sound Strategic Planning skills Ability to work in a team Sound decision making skills Minimum Required Qualification and Experience A First Degree in the Social Sciences or Management or equivalent qualification At least five (5) years’ experience in Operations or Human Resource Management/Development Specialized training in management consultancy/analysis Basic knowledge of government administrative systems and operations management Applications accompanied by resumés should be submitted no later than Monday, 7 th April, 2014 to: Director Human Resource Management and Development Ministry of Youth and Culture 4-6 Trafalgar Road Kingston 5 Please note that only short listed applicants will be contacted.
Posted on: Thu, 27 Mar 2014 22:12:59 +0000
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