Executive Administrative Assistant World Vision is a Christian humanitarian and development organization working to create lasting change in the lives. Established in 1950, World Vision operates in nearly 100 countries worldwide. It is a Christian relief, development and advocacy organization dedicated to working with children, families and communities, to overcome poverty and injustice. We pursue life in all its fullness for every child and serve all people regardless of religion, race, ethnicity or gender. World Vision first came to Armenia for providing emergency aid to the victims of December 1988 devastating earthquake. During the next years WV’s projects have gone beyond meeting the demands of crisis situations to changing the quality of life in entire communities and helping Armenians to restore their country. World Vision Armenia (WVA) works in 194 communities in six marzes of Armenia and in Yerevan supporting 25 000 children and their families. The Organization fulfills advocacy, health care, education, economic development, child protection and spiritual growth activities. WV Armenia operates mainly through its 10-15 years long-term Area Development Programs (ADP) that are predominantly funded through child sponsorship. ADPs are focused on promoting child wellbeing through community participation and ownership. LOCATION Yerevan, Armenia DURATION Open ended PURPOSE OF THE POSITION Provision of administrative, logistics and secretarial support services to WVA Country Office (CO), including coordination of information flow, contribution to operational efficiency and effectiveness. The Executive Administrative Assistant plays an integral role in the flow of information into, through and out of the organization and is the first point of contact for anyone contacting WVA CO. MAJOR RESPONSIBILITIES 1. Office Operation: Communication/Information Management a. Manage the reception area; greet and direct visitors and phone callers to the appropriate department and/or person; take and deliver messages as needed. b. Process incoming and outgoing telephone calls, faxes, DHL mail and other correspondence. c. Maintain administration office files. d. Handle typing, word processing, photocopying, and other support needs for Organizational Support Department (OSD). e. Maintain call logs and logs for tender participants. f. Monitor and coordinate the requests for the meeting rooms. g. Compile and timely update contact list for WVA staff, WV International partnership offices, Global Center, Middle East and Eastern Europe Regional Office, Sub-Caucasus Regional Office. h. Receive taxi orders form the WVA employees, record data into electronic database, keep track of taxi coupons. i. Track OSD staff attendance signing journal by the forms provided by OSD Manager. 2. Support to WVA Program Director (PD) a. Provide administrative and secretarial support to PD in accurate and timely manner. b. Manage PD incoming and outgoing communications (e-mail, telephone, correspondence); c. Organize agendas and necessary papers, and provide minutes for meetings of PD; d. Manage logistics related to PD’s business trips and other activities; e. Assist meetings and/or special events including Christmas parties, Annual day of Prayer etc. 3. Support to Organization Support Department (OSD) Manager a. Provide administrative and secretarial support to OSD Manager in accurate and timely manner. b. Provide translation and interpretation services upon necessity. c. Manage logistics related to OSD Manager’s business trips and other activities. d. Assist OSD Manager in other tasks and assignments as needed. 4. Other • Be aware and prepared to implement National Office Humanitarian and Emergency Affairs (HEA) plan. • Attend and participate in regular staff and devotion meetings. • Understand World Vision Mission and strategy and lead intelligent conversation with visitors and people who call WV. REQUIRED QUALIFICATIONS The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training: • Bachelor’s Degree in Philology, Business Administration, Social Field. • High sense of responsibility. • Good interpersonal skills and ability to build and maintain good relationships with peers and visitors. • High levels of written communication and a clear and persuasive verbal presentation style. • Excellent oral and written communication skills in English, Armenian and Russian. • Politeness, honesty. • Be able to work under pressure. • Computer proficiency in word processing, Power Point, Lotus Notes and other internet applications. • At least 3 years of experience in similar field is preferred. • Previous experience in WVA is preferred. APPLICATION PROCEDURES If you are interested to apply, please send a detailed letter of intent with a CV addressing relevant qualifications and experience to e-mail: [email protected]. In the subject line of your e-mail message, please, mention title and location of the position you are applying for. CVs without cover letters will not be considered. No information inquiries will be handled over the phone. Only short listed candidates will be notified for the interview. The deadline for submitting the applications is 4 December, 2013.
Posted on: Mon, 25 Nov 2013 10:25:02 +0000
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