Executive Secretary is required for immediate hiring by IT Fusion Software House: Scope of Responsibilities: • Use a variety of Microsoft office, such as Microsoft Word, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases. • Maintain office systems; book conference rooms and conference facilities. • Attend meetings, taking minutes and circulate it as appropriate. • Sort and distribute incoming and outgoing corresponds. • Photocopy and printing various documents. • Operate office equipment’s such as photocopy machine and scanner. • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data. • Organize work by reading and routing correspondence; collect information; initiating telecommunications. • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Assist in developing a comprehensive workflow process for our projects. • Maintain document control, database management, track project activities and team communication. • Maintain up to date knowledge and understanding of the organization aims and objectives. • Maintain technical knowledge by attending educational workshops; reading secretarial publications. • Undertake any other duties as requested in accordance with the scope and responsibilities of the role. • Supervision to: Administrative Clerk, Driver and office cleaner. • Coordinated maintenance (cleaning services and repair) of the office. • Maintain the filing system and file all correspondences. • Greet visitors and determine whether they should be given access to specific individuals. • Other duties may include as assigned by the managing director. Required Qualifications: • Minimum 1 years of experience in administrative support role and/or secretarial-related role. • Proficient in Microsoft office. Required Skills: • Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities. • Communicate Effectively: Speak, listen and write clearly using appropriate and effective communication techniques. • Solve Problems: Assess problem situations to identify causes, gather relevant information, generate possible solutions, and make recommendations and/or resolve the problem. • Administrative Writing Skills, Reporting Skills, Scheduling, Microsoft Office Skills, Professionalism, Confidentiality. Interested applicants shall send their CVs on [email protected] quoting Executive Secretary in the Email Subject.
Posted on: Sun, 07 Sep 2014 07:17:57 +0000
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