I Make Movies Mobile Device Film School is currently looking for one dynamic Administrative Assistant to join our team! I Make Movies is a recent transplant film school from New York which have planted ourselves in our new location in South Austin. We are seeking a Admin Assist. for 30-40 hours a week. Our team of professionals must enjoy dealing with our students and potential students. Position Description: This position is responsible for assisting the Office Manager in managing the activities of the executive office. Job Accountabilities: 1. Phone coverage 2. Prepare and mail all US/UPS/Fed Ex packages. 3. Sort and distribute incoming mail 4. Help with In-House/online Store 5. Assist in all administrative aspects of seminars including registrations, confirmations, certificates, badges & evaluations, preparation and mailing of materials of seminar and conferences. 6. Assist Office Manager in the preparing Open House functions, orientations registrations, preparation of packets, badges and materials 7. Filing of materials in general files area 8. Must be able to multi-task and deal with deadlines and at times pressure 9. Assist staff in creating a system for responding to telephone and written requests for information and speaking engagements. 10. Assist Office Manager in developing and instituting methods for quality control and accuracy in Enrollment, classes, calendars, seminars and other databases 11. Maintaining Inventory 12. Be familiar with functions of Office Manager so as to enable him/her to assume the duties of the Office Manager in his/her absence. 13. May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required 14. Perform other duties as assigned 15. Assist as a TSR 16. Bi-lingual a plus* 17. Background in film, theater, dance is a definite plus)** 18. Lastly, MUST BE SOCIAL MEDIA SAVVY. The stronger you are with social media, you potential for higher starting salary. Qualifications: Must have experience in office procedures and use of office equipment. Must have the ability to communicate accurately and clearly both orally and in writing; pleasant telephone manner; able to think on feet when dealing with callers; customer service oriented I can do approach to work. Knowledge of computers, experience in Microsoft Office is preferable. Must have superior organizational skills and accuracy. Excellent problem solving and people skills also required. Ability to manage multiple tasks and achieve deadlines under pressure. Must have reliable transportation. Relationships: The Administrative Assistant is responsible to the Director(s) of The school & institute, and office manager for all of the duties and responsibilities listed above and for other duties that the Director(s) may assign during the duration of the employment. Because of his/her involvement in matters related to their responsibilities the Administrative Assistant would also be required to communicate frequently with the other Directors. Must be able to pass a background check, valid drivers license, subject to random drug testing. Must agree and sign non-disclosure and confidentiality contracts at time of hire. Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements. Only local candidates will be considered. Please send cover letter, resume and references when responding to this ad, IF SELECTED WE WILL COORDINATE WITH YOU A TIME FOR A SCHEDULED INTERVIEW. Interviews will be conducted July 7th between 12-7pm. imakemovies.me DO NOT RESPOND TO THIS POST PLEASE CONTACT COMPANY DIRECTLY WITH THE FOLLOWING REQUESTED ABOVE! THANKS IN ADVANCE WE WILL NOT ANSWER QUESTIONS OR RESPOND ON SOCIAL MEDIA SITE.
Posted on: Sat, 28 Jun 2014 23:51:01 +0000
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