Inviting those interested in being a communications and scholarship coordinator as described below to please send your curriculum vitae to [email protected] . Deadline for submissions is on 11 May 2014 (Sunday). Interviews shall be scheduled for May 13 and 15. If you submit an application, please make sure you are available on either dates for interview. Thank you! POSITION: COMMUNICATIONS OFFICER/OBE COORDINATOR (“CO/OC”) JOB OBJECTIVE: Responsive, cost-efficient and strategic internal communications and external relations towards generation of increased donations to AAA projects, especially the Order of the Blue Eagles (“OBE”) REPORTING TO: The Executive Director (“ED”) HOURS OF REPORTING: • Forty (40) hours per week, semi-flex time, Mondays to Fridays • The latest start of work is at 10:00 a.m. • Given the nature of the work, physical reporting to AAA office must be at least twice a week • CO/OC is expected to do a lot of field work/external meetings with various stakeholders but all field work/external meetings must be pre-approved by the ED • Monthly attendance sheet needs to be executed and signed off on by ED with out-of-office meetings clearly tracked/cited QUALIFICATIONS: • Graduate of AB Communications or other related course • Has at least Three (3) years of experience in internal and external communications (especially public relations events and generation of marketing/corporate collaterals) • Has experience in and capacity to facilitate scholarships • Expertise in management and optimization of social media platforms • Extensive quad media network • Excellent writing skills for features/creative writing and technical report writing (primarily in English) • Excellent oral/communications skills • Is familiar with University protocols, and other significant forms of protocols relevant to the work required • Willing to commit to a minimum service period of Three (3) years • Preferably, an alumnus • Ability to speak a local dialect to reach out to alumni from Visayas and Mindano (ex. Visayan, Ilonggo) a plus PREFERRED QUALITIES & SOFT SKILLS: Ability to: • Work in teams at multiple stages of a project • Work extended hours for implementation of key events • Multi-task • Seamlessly deal with various stakeholders • Learn fast given the necessarily quick on-boarding required by the position for various AAA Projects/undertakings • Independently address arising issues but with consideration of what issues need consultation with ED, members of the ExeCom and Committees ROLES AND RESPONSIBILITIES: The following are primary CO/OC functions: 1. Annually prepare, implement and evaluate a communications plan for the Association aligned against pre-defined vision, mission, objectives and long-term strategic goals; 2. Take the lead in defining external relations approach for the Associations key projects and events (thereby helping put together/providing inputs to teams comprised of office staff, alumni volunteers and directors); 3. Assist the Executive Director in liaising with key stakeholders of the Association and installing systems for efficient internal/external communications (ex. enhancement of standard membership forms, pro forma letters where applicable, standard association PR materials, optimizing online/gmail/web facilities); 4. Manage and periodically evaluate the platforms for external communications of the Association to ensure continued relevance and responsiveness to various stakeholders resulting to: 4.a. Day-to-day monitoring and regular posting of content on social media pages; 4.b. AAA website maintenance and updating (in coordination with volunteer alumni who have pledged their time to assist in development, maintenance and content uploading) including content development/features writing and online feedback monitoring; 4.c. Standardized monthly/quarterly analytics or assessment per platform to enable management to make sound decisions on reinforcing or adjusting communications platforms; 4.d. Conduct an annual customer service (satisfaction) survey in coordination with other units/programs of the Association; and 5. Provide communications support to the AAA Project Committees and the Board of Directors, as coordinated through the Board Corporate Secretary; and 6. Perform other functions deemed necessary in realizing efficient and responsive communications for the Association. Note: The CO/OC is not expected to deliver targets on his/her own but to work with teams/volunteers or consultants, where applicable. Working with the various Project Committees and key stakeholders of the Association to generate a holistic communications plan and to successfully roll out the same is necessary for the CO/OC’s success. The communications strategies to be implemented shall be guided by the over-all strategic directions set by the AAA Board of Directors as of its 01 & 08 February 2014 strategic planning sessions. As part of the CO/OC’s expanded functions, s/he will be entrusted with the following key responsibilities: 1. For the purpose of promoting and implementing the OBE scholarship program: (a) Liaise and work with various offices and committees of the Association and the Ateneo schools; (b) Plan and manage events; (c) Engage the Ateneo Alumni members and external potential donors for participation into the program; and (d) Maintanence of FaceBook and social media platforms; 2. Ensure regular information is provided to the OBE board/committee for strategic decision-making through the preparation of reports and facilitation of OBE board/committee meetings every two months and the conduct of special meetings, when necessary; 3. Manage and update the database of donors (ex. communication on OBE developments and conduct of membership survey) and tracking of updates on the scholars (ex. Generate stories on the scholars every quarter) under the program for the purpose of effective customer service and public relations; 4. Conduct research as deemed necessary in line with enhancing the OBE scholarship program; and 5. Perform other functions necessary to ensure OBE scholarship targets are met.
Posted on: Mon, 05 May 2014 06:35:42 +0000
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