JOB ANNOUNCEMENTS The Johns Hopkins University Bloomberg School of Public Health Center for Communication Programs (JHU∙CCP) seeks for experienced and qualified candidates to work for the following positions for the USAID-funded Health Communication Capacity Collaborative (HC3) – Nigeria project. The overall goal of HC3-Nigeria is to support the Government of Nigeria (GoN), US government (USG) implementing partners, and local communication and behavior change professionals to design, produce, and implement high quality, impactful social and behavior change communication (SBCC) interventions for malaria. In particular, HC3 is responsible for three key technical areas: 1) increasing capacity of the National Malaria Elimination Program (NMEP) Advocacy, Communication, Social Mobilization (ACSM) unit to provide technical leadership in SBCC, 2) increasing capacity of State ACSM units to provide technical leadership in SBCC in two or more states (Akwa Ibom and Kebbi, initially), and 3) contributing to increased practice of key malaria preventive and treatment behaviors among caregivers of children under five, pregnant women, and the general population. In particular, HC3 will develop GoN structures that support effective SBCC through knowledge sharing, coordination, and technical leadership, while cultivating the capacity of local researchers and implementers to meet GoN needs in designing, production, implementation, and evaluation. JHUCCP is hiring for following positions: Project Director, Finance Manager, State Program Officer (2 positions), and State Finance-Admin Officer (2 positions) Qualified applicants are invited to apply for these positions. Please submit a cover letter identifying the position you are interested in and provide Curriculum Vitae by email to no later than April 1, 2014 to: [email protected] Subject line must include: “ HC3 Malaria Nigeria Hiring / (and position applying for)” (Only applicants who are short-listed will be contacted.) Position : Project Director General Job Description The Project Director (PD) will provide overall project management and leadership for the United States Agency for International Development (USAID) funded HC3 project in Nigeria. The PD will liaise with the National Malaria Elimination Program (NMEP) Advocacy, Communication and Social Mobilization (ACSM) counterparts as well as other implementing partners and donors focused on social and behavior change communication (SBCC) and malaria. The PD will oversee all field operations of the HC3 program in Nigeria, managing several staff and country offices. The PD is responsible for the overall direction, coordination, and evaluation of the HC3 program field operations, finance, and technical units. This position reports directly to the JHUCCP HC3 Malaria Advisor based in Baltimore and requires a local Nigerian with strong leadership, supervision and managerial skills, a high level of independent action, and a focus on innovation and strategic direction in capacity building, social and behavior change communication and malaria. Specific Responsibilities: Primary duties and responsibilities include but are not limited to: • Provide strategic leadership and vision for the HC3 project in Nigeria. • Start up program offices in Abuja, as well as sub office in Kebbi and Akwa Ibom states, including recruitment of appropriate staff, identify office space, and establish on-the-ground operations. • Oversee efficient, yet rigorous formative research, monitoring, and evaluation components to ensure the development of an evidence-based program, including the completion of a rapid formative assessment in two states to finalize the HC3 work plan and identify partners and subcontractors. • Provide administrative, programmatic, and managerial oversight to all aspects of the program; coordinate effective implementation of program activities, including development of work plans and facilitation of timely implementation; develop annual program implementation budgets and monitor budget expenditures; manage and supervise local staff including non-Johns Hopkins University Center for Communication Programs (JHU∙CCP) program partners. • Develop appropriate capacity building initiatives for NMEP ASCM units at the national and state level, as well as program partners and other malaria stakeholders as needed. • Oversee the creation of quality SBCC campaigns at the state level, as well as the development of national malaria SBCC materials and guidelines as applicable. • Consult with HC3 Technical Advisor on an on-going basis. • Make programmatic decisions and trouble-shoot implementation challenges; oversee program data quality compliance, including developing data tracking systems and monitoring records to ensure program meets USAID audit standards; approve local financial transactions and manage and authorize expenditures from local bank accounts; supervise and approve all aspects of project procurement and logistics, including office infrastructure and vehicles; sub grant development, including compliance with programmatic objectives and Johns Hopkins University (JHU) /USAID financial and administrative regulations. • Submit timely program reports to USAID and JHU∙CCP Headquarters on a quarterly, semi-annual and annual basis; disseminate program success stories and share information. • Serve as a spokesperson and advocate, represent JHU∙CCP and the HC3 project to USAID, donors, Government of Nigeria, Cooperating Agencies, and others; and develop new business opportunities for JHU∙CCP as appropriate. • Manage 2-4 senior level managers and advisors who oversee a total project team of approximately 10-20 employees in 3-5 offices. • Carry out supervisory responsibilities in accordance with the organizations policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. • Represent the HC3 Project and JHUCCP in technical working group meetings and national forums as relevant. • Perform other related duties as necessary. Management and Supervision: • Provide technical support and oversight to all employees and consultants/contractors working on the above. • Supervise and provide technical assistance, mentoring and skills building to local staff and key local counterparts. • Identify learning needs and coordinate learning sessions for program staff and local counterparts. • Conduct staff appraisals and other staff management duties as assigned. Minimum requirements for the position: Masters degree required. Additional relevant experience and/or training may substitute for some education. • Ten years senior-level field-based health development program management experience, or equivalent combination of education and experience. • In-depth program experience in Nigeria and experience in technical, financial and administrative oversight. • Extensive experience in capacity building for health programming in Nigeria. • Extensive experience in managing social and behavior change communication programs. • At least five years’ experience working on malaria programs. • Solid understanding of M&E for SBCC and use of data to develop evidence based programming. • Skilled manager with ability to oversee and motivate staff for sound, effective, evidence and results based programming. • Previous experience working with USAID funded projects. Familiarity with USAID policies and procedures. • Ability to effectively present information to top management, public, and/or donors. • Ability to work with and understand foreign currency exchanges. • Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to deal with a variety of abstract and concrete variables. • Ability to work in fast-paced dynamic environment with multiple partners. • Flexible and independent. • Excellent communication and interpersonal skills. Employment Terms: Location of position: Abuja, Nigeria Salary: Negotiable Terms of Employment: Contract Duration of Employment: One year with possible extension Position: Finance Manager (FM) General Job Description The Finance Manager (FM) will provide financial, contractual, and administrative oversight and project reporting for the USAID funded HC3 project in Nigeria under the guidance and mentorship of the Project Director and HC3 Technical Advisor. The position reports directly to the Project Director and requires a local Nigerian with financial and operational experience in an international public health setting. Specific Responsibilities: Primary duties and responsibilities include but are not limited to: • Manage JHUCCP HC3 Remote Imprest Fund (RIF) and monthly reporting and reconciliation to JHUCCP Headquarters. • Maintain all financial documents, including payroll, tax deducted from staff salaries (PAYE) and Withholding Tax remittances to Nigeria Revenue Authority, and ensure that tax returns are made as per USAID and JHUCCP requirements. • Ensure field office compliance with financial management systems as per USAID and JHUCCP requirements. • Provide technical assistance, including site visits, to sub grantees to ensure proper financial management of sub awards and timely submission of required financial reports. • Monitor the Local Nigerian Naira account and the Foreign Currency Denominated account (USD$), making reconciliations and transfers for the approval of the Project Director. • Maintaining the security and accountability of the petty cash on hand. • Process disbursements along with monthly salary and other benefits, medical allowance for each HC3 staff members on the project. • Liaise with banking officials to assure timely transactions and receipt of banking information on HC3 Bank accounts operations. • Conduct financial monitoring visits to partner organizations and providing financial training. • Develop financial tracking systems with the JHUCCP Finance Analyst for accurate project activities and donor reporting. • Assist the Project Director to manage financial tracking and projections for programs and activities, based on work plans and budgets. • Assist office staff and grantees in the preparation of budgets and financial plans. • Provide financial logistical support to staff during field visits and workshops. • Maintain operational filing system of all financial related documents. • Gather information on costs when required for budgeting purposes. • Frequent monitoring the capturing of financial data into QuickBooks. • Sending the QuickBooks files and the financial supporting hard documents to the RIF Administrator in Baltimore. • Performs other finance and other administrative functions as may be assigned by the Project Director and JHUCCP as relates to HC3 Project in Nigeria. Management • Supervise / assist the State Finance-Admin Officers in the following duties: o Preparing of the financial reports and documents for home office and donors. o Processing and recording of checks and disbursements on a regular basis, including verifying the accuracy of invoices and supporting documents. o Planning and making disbursements of funds to recipients in the states. o Distribution/reconciliation of financial advances to support programs activities. o Preparation of the local consultancy and Purchase Orders. o Preparation of local consultant financial reports and liquidations. o Petty Cash disbursement and management. Minimum requirements for the position: A graduate degree in Accounting, or Banking and Finance is required. Masters degree and/or a Professional qualification in Accounting could be an added advantage. • Four years relevant experience in financial and operational oversight of development programs. • Previous experience working with USAID funded projects preferred. Familiarity with USAID policies and procedures. • Strong knowledge of Quickbooks (or a related) Accounting Software is required. • Audit experience may be an added advantage. • Ability to effectively present information to top management, public, and/or donors. • Ability to work in fast-paced dynamic environment with multiple partners. • Excellent communication and interpersonal skills. Employment Terms: Location of position: Abuja, Nigeria Salary: Negotiable Terms of Employment: Contract Duration of Employment: One year with possible extension Position: State Program Officer (2 positions) General Job Description: The State Program Officer (PO) will directly be responsible for program implementation of the HC3 portfolio in one of two states (Akwa Ibom or Kebbi). In consultation with the HC3 Abuja team, the PO will work with the ACSM technical committees at the state level, and USG and local partners to oversee, manage, and provide technical assistance for the development, implementation, monitoring & evaluation of the HC3 SBCC program. The position reports directly to the Abuja-based Project Director and requires a local Nigerian with strong leadership, managerial skills, a high level of independent action, and a focus on innovation and strategic direction in capacity building, social and behavior change communication and malaria. Specific Responsibilities: Primary duties and responsibilities include but are not limited to: • In consultation with the PD, manage and provide technical assistance in the development, implementation, monitoring and evaluation of a capacity strengthening project in SBCC and malaria prevention in one of two states (Akwa Ibom or Kebbi). • Provide programmatic oversight to all aspects of the program; coordinate effective implementation of program activities, including development of annual work plans and facilitation of timely implementation and responsiveness to stated objectives and USAID PMP, • Develop annual program implementation budgets and monitor budget expenditures. • Manage and supervise technical staff including non-Johns Hopkins University Center for Communication Programs (JHU∙CCP) program partners. • In consultation with the PD and HC3 Abuja team, develop appropriate capacity building initiatives for the ASCM unit at the state level, as well as program partners and other malaria stakeholders as needed. • Represent the HC3 Project in technical working group meetings • Model and promote capacity building practices among all staff and partners and ensures junior staff are supported and able to fully realize and develop potential through supportive supervision and leading by example. • Oversee the creation of quality SBCC campaigns at the state level, as well as the adaptation of national malaria SBCC materials for state campaigns. • Work closely with the state ACSM working group and PMI implementing partners (MAPS) to harmonize work plans and ensure collaboration of malaria activities at each state. • In consultation with the PD, work with finance staff to appropriately budget for yearly activities. • Periodically writes and submits program and technical reports, as well as other necessary reports, as needed. Management and Supervision: • Oversee the performance and duties of the State Level Finance-Admin Officers. • Provide technical support and oversight to all employees and consultants/contractors working on the above. • Coordinate with the PD and other senior staff on strategic project management for the state level activities. • Identify learning needs and coordinate learning sessions for state level program staff and ACSM working group members. • Conduct staff appraisals as appropriate of local state-level project staff and consultants. Education and/or Experience: Undergraduate degree required. Masters degree preferred. • Four years senior-level field-based health development program experience, or equivalent combination of education and experience. Six years relevant experience preferred. • In-depth program experience in Nigeria and experience in technical, financial and administrative oversight. • Experience in capacity building for health programming preferred. • Experience in managing social and behavior change communication programs. • At least two years’ experience working on malaria programs. • Skilled manager with ability to oversee and motivate staff for sound, effective, evidence and results based programming. • Previous experience working with USAID funded projects. Familiarity with USAID policies and procedures. • Ability to effectively present information to top management, public, and/or donors. • Ability to work in fast-paced dynamic environment with multiple partners. • Flexible and independent. • Excellent communication and interpersonal skills. • Fluent in one or more local language of assigned state (Akwa Ibom or Kebbi). Employment Terms: Location of position: Kebbi or Akwa Ibom, Nigeria Salary: Negotiable Terms of Employment: Contract Duration of Employment: One year with possible extension Position: State Finance/ Administrative Officer (2 positions) The State Finance-Administration Officer (FAO), under the direct supervision of the State Program Officer with technical guidance from the HC3 Finance Manager is responsible for financial administration and logistical support of the HC3 project field office and state level activities. This position reports to the State Program Officer and requires a local Nigerian with financial and/or accounting and administrative experience in an NGO setting. Specific Responsibilities: • Assist HC3 office staff with the tracking and development of administrative documents; • Maintain organized files on all financial related reports and documents. • Format, edit, photocopy and disseminate documents and presentations as needed; • Assist the HC3 State Program Officer and staff with preparation and logistics for meetings, seminars, workshops and other events as needed at the field office. • Maintain the project field office petty cash and check books; prepare payments; ensure proper authorization for payments; distribute payments as required; supervise the processing of staff claims and advances and perdiem. • Complete purchase orders, time and attendance records and prepare necessary reports for the HC3 Project Director and Finance. • Maintain financial operating systems including electronic spreadsheets and/or relevant accounting software applications for management reporting to track field office expenditures and outstanding advances, allowances, and disallowed expenditures. • Submit monthly financial reports to the HC3 Finance Manager. • Maintain general office systems including filing; coordinating timely timesheet submission; sending, receiving and distributing faxes; and photocopying. • Assist in the distribution of checks to vendors. • Complete other duties as assigned. Qualifications: • Good problem solving, analytical, computing and independent thinking skills. • Strong working relationships and interpersonal communication skills. • Great organizational and interpersonal skills. • Proficient in Microsoft Office (Word, Excel, and Powerpoint). Education and/or Experience: • University degree or equivalent professional qualification in accounting, finance and administration. • 2-3 years experience in financing administration, and or accounting. • Experience working in an office, preferably a NGO environment or international donor organization/project. • Must be able to speak, read and write in English and the local dialect. Employment Terms: Location of position: Kebbi or Akwa Ibom, Nigeria Salary: Negotiable Terms of Employment: Contract Duration of Employment: One year with possible extension
Posted on: Thu, 20 Mar 2014 11:21:46 +0000