JOB DESCRIPTION-Personal Assistant/Assistant Private Secretary to the Vice President Provide a secretarial service to the Vice President as well as a service to internal and external customers by: • managing and maintaining the Vice President’s diary, arranging meetings, hotels and travel arrangements • commissioning, preparing, quality assuring and drafting briefing material and presentations for the Vice President in advance of meetings • keeping and maintaining an accurate record of papers and electronic correspondence on behalf of the Vice President • preparing correspondence on behalf of the Vice President • drafting general replies on behalf of the Vice President • minute general meetings and proactively ensuring actions points are delivered on time • completing research for the Vice President • producing documents within agreed deadlines, and • complete travel expense claims for the Vice President. Group duties • acting as the contact point for all visitors to Private Office • assist in preparing MPs cases for final signature when required, and • updating the Executive Office website. PERSON SPECIFICATION - Qualifications, experience, knowledge and skills Essential criteria • Demonstrable experience in a similar Personal Assistant role supporting a senior member of staff • Experience of diary management/researching and booking of travel and accommodation • Experience of working with senior management, preferably in a public sector environment • Excellent IT skills, including Outlook, Word and PowerPoint • Strong interpersonal skills • Strong communicator (orally and in writing) • Work on own initiative • Attention to detail • Ability to contend with competing priorities and fluid and sometimes fast moving environment • Ability to exercise discretion in dealing with confidential or sensitive matters • RSA II in word processing/typing or equivalent Salary Upto – 2.50 Lac Per Annum For Above all Positions Graduation and Relevant Experience if any is required Interested Candidate Send their Update CV on [email protected]
Posted on: Fri, 19 Jul 2013 10:10:55 +0000
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