Job Opening: Receptionist/Administrative Assistant Mid-South Food Bank Reports To: President & CEO Status: Full-Time Hours: 8:30 a.m.– 5 p.m., M–F (overtime as needed) Job Summary: Responsible for greeting visitors, handling telephone calls, processing incoming and outgoing mail, processing donation letters, maintaining board and employee documents/files, maintaining room and equipment calendars, providing administrative support for the CEO and management staff. Responsibilities Greet visitors, answer and route telephone calls, accept and process food donations. Sort incoming mail, separating any checks, distribute mail and checks, process outgoing mail for postage. Proofread thank you letters and prepare letters for mailing; oversee volunteers in this task. Maintain board of directors list, board packets, board minutes, board books and files; staff list, employee mail and fax boxes and forms files. Maintain conference room and equipment sign-out calendar. Maintain positive interpersonal relationships with donors, volunteers, agency representatives, visitors, management, staff and board of directors. Prepare correspondence, memos, reports as needed for CEO. Manage [WINDOWS-1252?]CEO’s time and calendar through efficient scheduling of internal and external meetings, conferences and travel. Provide clerical support to management staff in assigned project based work. Other duties as assigned. Qualifications: Two years of college plus 2 years clerical experience, including multiple line telephone/switchboard. Computer skills including advanced proficiency in Outlook, Powerpoint, Microsoft Word and Excel, including mail merge feature. Ability to use standard office equipment. Knowledge of good record keeping procedures and ability to maintain accurate records and files. Excellent verbal, written, and interpersonal communication skills. Organizational skills with attention to detail while keeping multiple projects moving forward. Ability to type 50 words per minute with accuracy. Professional and pleasant demeanor with all internal and external contacts. Motivated self-starter who can anticipate needs and handle multiple tasks in a fast-paced environment under pressure-sensitive situations. APPLY IN PERSON: 239 South Dudley St., Memphis, TN 38104. No phone calls, please. Or, Complete an online employment application by clicking: onlineemployment_application_fillable.docx and emailing it to: [email protected] with Employment Application on subject line.
Posted on: Thu, 15 Jan 2015 03:58:22 +0000
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