Job Title: Accounting Clerk Non-Exempt Date Posted: 09/03/2014 Location: Dorchester , Massachusetts Division: Massachusetts Department: Business - Kroc Category: Administrative Description: Principal Function Maintain financial records in accordance with Salvation Army Financial and Record keeping policies Duties and Responsibilities Receive, count, and prepare income from all sources for deposit. Set up general ledger code for income in consultation with Supervisor and/or departments and code for cost centers in coordination with the budget, as directed by Supervisor. Adhere to Salvation Army policy relating to making sure that two authorized individuals are present for income handling. Maintain all accounts in accordance with Salvation Army policy. Verify register slips from point of sale and vending machine income ensuring amounts match register statements and vendor summary statements. Ensure that adequate documentation for receipt back-up is maintained, filed after each deposit in chronological order, and is only accessed by authorized personnel. Prepare receipt batch and manage data entry into Shelby, as needed. Reconcile all electronic fund payments, credit card transactions, and record unsuccessful/declined transactions. Notify the Accounting Manager of all unsuccessful and declined transactions and handle all follow through. Ensure Receivables are kept current. Be sure that reports are timely, and comply with RJKCCC and DHQ requirements. Work collaboratively with Officers, co-workers, members, guests and DHQ on income related issues. Required to report incidents of missing funds (i.e. from cash drawer shortages, etc.) or loss of funds to Accounting Manager and/or Kroc Administrators. Work in conjunction with Corps Officers on Christmas Brief annually. Prepare acknowledgement information for all donations for the Administrative Assistant. Use the Shelby System to fullest extent, including but not limited to: receipting, cartridge recording, preparation of reports and weekly income sheet preparation. Preparation for audits. Manages and maintains all Accounts Receivable activity. Review general ledger related to income activity to ensure accuracy in recording, functionalizing, coding by proper object code and coding consistent with the budget projections. Prepare journal entries for corrections and/or adjustments as needed. Be supportive to the budget process by providing information to the Accounting Manager that will help to provide data for projections. Cross Train with other accounting staff on Accounting Clerk responsibilities. Maintain confidentiality regarding all financial and other job related matters. Help prepare Kroc Center financial statements, sales reports, and general business reporting, as requested by Supervisor. Perform other duties as assigned. MISCELLANEOUS: Flexibility and a cooperative spirit are crucial characteristics of the individual who holds this important position. Requirements: Education Requirements Minimum of a High School Graduate. Preferably higher education in Accounting, Finance or comparable field. Work Experience Must have at least two years experience in bookkeeping, or field of Accounting. Other Qualifications Ability to function in a fast-paced, frequently changing work environment. Computer proficiency required, including working with Microsoft Office and accounting systems; experience with Shelby Accounting Software a plus. Must be detail oriented. Ability to handle sensitive and confidential information with discretion. Must be able to handle financial matters with Integrity Must be able to read, write and clearly communicate in English. Ability to function effectively with minimal supervision. Must be able to maintain a professional attitude and approach to problem solving. Must be able to function as a team player. Must have an understanding of and appreciation for the Mission of The Salvation Army. Contact Information: Pamela Jones Email: [email protected] careers.use-salvationarmy.org/SalvationArmyCurrentJobs.php?jobID=1263
Posted on: Thu, 04 Sep 2014 15:49:45 +0000
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