Job Title: Entry-level PA to the MD/CEO Job Type: Full Time Location: Lagos Job Field: Administration Responsibilities: • working closely with the MD on a daily basis, providing administrative support, on a one-to-one basis. • help MD make the best use of her time by dealing with secretarial and administrative tasks. • need extensive knowledge of the organisation, including the companys aims and objectives. • expected to know names, numbers and context for all the major clients, suppliers and artisans that MD works with. • relying heavily on you, trusting that work will be handled efficiently in her absence. Discretion and confidentiality are therefore essential attributes you must display in all your activities. • Screening telephone calls, enquiries and requests, and handling them when appropriate; • Meeting and greeting visitors at all levels of seniority; • Organising and maintaining diaries and making appointments; • Dealing with incoming email, faxes and post, often corresponding on behalf of MD; • Taking dictation and minutes; • Carrying out background research and presenting findings; • Producing documents, briefing papers, reports and presentations; • Organising and attending meetings and ensuring MD is well-prepared for meetings; • Liaising with clients, suppliers and other staff; • Deputising for MD, making decisions and delegating work to others in her absence; • Devising and maintaining office systems, including data management, filing, etc.; • Arranging travel and accommodation and, occasionally, traveling with MD to take notes or dictation at meetings or to provide general Assistance during business trips. Requirements: • Must be an educated young female/male (at least a Bachelors degree). • Must be available to travel at short notice; both locally and internationally. • Strong planning and problem solving skills. • Strong organisational and administration skills. • Excellent interpersonal, communication and writing skills; must be able to draft speeches, write-ups and presentations within short notice. Method of Application Interested and qualified candidates should forward their CVs to: arewaexecutiveresource@gmail indicating the advertised position as subject of the email.
Posted on: Tue, 25 Mar 2014 17:28:41 +0000
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