LAMBWE VALLEY WELFARE ASSOCIATION CONSTITUTION PREAMBLE We members of Lambwe Valley Settlement Scheme, residing and working in Nairobi and other major Towns in the Republic of Kenya, recognizing our unity, ability, strength and the need to share our members needs and responsibilities both in Nairobi and at home, do have the pleasure, to improve our organization here in referred to as Welfare Association. ARTICLE ONE; NAME AND REGISTERED OFFICE a) The name of the Association shall be called LAMBWE VALLEY WELFARE ASSOCIATION. b) The registered office of the Association shall be within Nairobi Town. ARTICLE TWO: AIMS AND OBJECTIVES The Association is a non political body and the objectives of which the Association is established are:- a) To bring good understanding and relationship amongst Lambwe people in Towns and Upcountry. b) To help any member of the Association who is in financial difficulties in cases of death, sickness, School fees and any other genuine request approved by the Executive Committee. c) To encourage the education of members Children. The Association shall try to adopt ways and means of helping those children who cannot further their education due to lack of funds. d) To help in raising funds for the social and welfare Activities i.e. arranging for annual sports, dance, tea parties, harambee fundraising meetings whereby the money raised shall be used for building Schools, Health Centers, furthering the aims and objectives of the Association and any other harambee project approved by both the Government and the Association e) The Association shall also form branches with the approval of the Executive Committee and the Registrar of Societies and Branches so formed shall adopt the same constitution and rules as that of Headquarters. ARTICLE 3: MEMBERSHIP 3.1 Membership is open to any man aged 18years and above and resides in Lambwe valley, Subject to the approval of the Executive committee. Membership can neither be transferred nor proxied. There shall be three categories of membership as stated here below-: I. ORDINARY MEMBERSHIP This is open to any person who has attained the age of eighteen years and above .This category of members shall be required to pay membership fee of kshs500 (five hundred).There shall be an annual subscription of kshs600, payable on monthly basis at the rate of kshs50 (fifty shillings).This subscription covers immediate members of the family, under the age of eighteen years and must be living with the number. The subscription receipt shall bear the members name, identification number and the year of the subscription. The card shall be signed by the Chairperson, secretary and treasurer and shall be used in Annual general meeting and where voting is required. II. ASSOCIATES MEMBERSHIP It is open to immediate members of the family, who are over the age of eighteen years and are unemployed or student upon payment of kshs100 membership fee. It carries an annual subscription of kshs240.00(two hundred and forty shillings)or monthly subscription of kshs20.The receipt for this membership shall bear the names of the member and his/her guardian and shall be signed by the chairperson, secretary and treasurer. III. LIFE MEMBERSHIP It shall be open to any person who has attained the age of eighteen. This membership carries a one –time of kshs5000 (five thousands) no annual subscription. A life member shall receive a certificate and a ‘Lambwe golden identification card’, both bearing his particulars and signed by the current chairperson, secretary and treasurer. This membership has an extra benefit in that not withstanding where a member dies, the association shall still be involved, provided that he/she was a member of the benevolent fund at the time of his/her death. IV. The secretary is here mandated to publish the list of all the Associations members at least twice a year with sufficient copies for all the members and administrators at home. V. Immediate members of the family include spouse, children, brothers or sister and brother/sister in-law, if they reside in Lambwe valley upon approval of the executive committee. 3.2. ANNUAL SUBSCRIPTION The amount of subscription stated in 3.1 (iii) above shall be payable in advance on monthly, quarterly, or half yearly. Any member, who fails to pay his subscription at the expiry of it, shall suffer a penalty of the same amount. 3.3 EXPULSION OF MEMBERS a) Any member may be expelled from the membership by the annual general meeting on the recommendation of the Disciplinary committee through Executive committee. b) Expulsion shall be approved by a vote of two thirds of members present in duly constituted meeting on the ground that the members conduct has adversely affected the interests of the association. Provided that prior to expulsion such a member shall be accorded an opportunity to be in his/her defense, before Disciplinary committee and Council of Elders, and has previously been charged with gross miss-conduct as stated in the Member Code of Conduct. c) Any person expelled from membership of the Association in accordance with paragraph(a) herein, may be re-admitted if in the opinion of the disciplinary committee, he/she is no longer a danger to the interest of the Association and has shown by conduct that he/she fully subscribes to the aims and objects of the Association as set forth in this constitution .Provided that the executive committee and the disciplinary committee shall not act under this paragraph unless two calendar years have elapsed since the expulsion of former member ARTICLE FOUR: HONOURABLE COUNCIL OF ELDERS There shall be an organ known as ‘council of elders’ to take over the role of the Patron. This council shall be composed of five members at least one of whom shall be a woman, all elected at the next general meeting after the Biennial general meeting and shall serve for a maximum of two terms. The committee shall have powers to elect their own chairperson and secretary. QUALITIES a) Members of this committee shall be men and women of high degree of integrity, wisdom, vision, honesty, charisma, intelligence good sense of judgments among other qualities. b) They must have served exemplarily in any senior position of the Association, hence well conversant with the tradition, rules and constitution of the Association. DUTIES/RESPONSIBILITIES 1. To arbitrate in any dispute, disagreement, misunderstanding, amongst officials, Executive committee or members. 2. To ensure that executive committee does not violate any provision of the constitution. 3. Whereas it should not interfere with the executive committee on the day to day running of the association, the committee shall have powers to order it to convene a special or annual general meeting within 30days failure to which, it can go ahead and convene the same, if the Executive Committee fails to all for any meeting in a calendar year. 4. Advise the executive committee on any matter as and when called upon to do so. 5. It shall receive, scrutinize and sort nomination forms for elective posts before the Biennial election. 6. It shall appoint a returning officer for Biennial General Elections. 7. It shall handle all the council of elders shall be presided over by the executive chairperson of the Association. 8. The election of the council of elders shall be presided over by the executive chairperson of the Association. 9. It shall deal with reported election irregularities and make a determination. ARTICLE FIVE: OFFICERS OF THE ASSOCIATION The officers of the Association shall be-: 1) The general chairperson 2) General vice-chairperson 3) General secretary 4) The Assistant general secretary 5) The general treasurer 6) The Assistant general treasurer 7) The general Organizing secretary 8) The Assistant general organizing secretary The general officer shall be elected at the Annual general meeting every two years .Any member who is elected, appointed or nominated to any political post ceases to hold any elective position in the welfare. Officers shall be responsible for the day to day running of office matters of the Lambwe valley Welfare Association. ARTICLE SIX: DUTIES OF THE OFFICERS OF THE ASSOCITION a) GENERAL CHAIRPERSON The general chairperson shall, unless prevented by illness or other sufficient cause preside over all the meetings of the annual general meeting.He/she shall consult with the general secretary, the general treasurer and other office bearers where necessary and report to the executive committee. He/she shall oversee all the functions of all sub-committees. b) GENERAL VICE CHAIRPERSON The general vice-chairperson shall perform duties of the general chairperson in his/her absence. He/she shall assist the general chairperson and carry out such other duties as delegated to him/her by general chairperson or the executive committee. The general vice-chairperson shall also chair Development and planning sub committee. c) GENERAL SECRETARY The general secretary shall deal with all correspondence of the association under the general supervision of the executive committee. In case of urgent matters where the committee cannot be consulted, he/she shall consult the general chairperson or if the general chairperson is not available the general vice-chairperson. The decision reached shall be subject to ratification or otherwise at the next Executive Committee meeting. He/she shall be responsible for keeping minutes of all the proceedings of the association and at no time shall act as the general chairperson at any meeting of the Association. The general secretary in consultation with general chairperson at any meeting and general treasurer, is here mandated to establish and maintain ‘The Hall of Fame’ at the divisional headquarters at home ,where those who have served as general chairperson, general secretary, general treasurer, general organizing secretary and their assistants are listed. There shall be eight boards one for each cadre. d) GENERAL ASSISTANT SECRETARY This position is reserved for a lady, who shall also be the chairperson for women wing of the association. In the absence of secretary, the assistant general secretary shall perform all duties of the general secretary and those to be assigned to her by the general secretary or executive committee whether the secretary is present or not. e) GENERAL TREASURER The general treasurer shall receive and also disburse under the direction of the executive committee all monies belonging to the association and issue receipts for all monies received by him ,or his assistant and preserve vouchers for all monies paid by the association. The general treasurer is responsible to the executive committee and to the members that proper books of accounts for all monies received and paid by the Association are written up, prepared and available for inspection. He/she shall be the treasurer of the commerce/Enterprise committee. f) ASSISTANT GENERAL TREASURER The assistant general treasurer shall perform such duties as may be specially assigned to him/her by the executive committee and in the absence of the also be treasurer of the funeral committee. g) GENERAL ORGANISING SECRETARY The general organizing secretary shall be responsible for organizing ways by which the association shall get funds for Harambee projects, such as organizing dances, parties and others .He/she shall, on receiving information from the general secretary about the date of a general meeting, book halls for meetings. He/she shall be responsible for membership drive, assisted by Zonal representatives. He/she shall also chair the funeral committee and be a member of the Development and Planning Sub-Committee. h) ASSISTANT GENERAL ORGANISING SECRETARY In the absence of general organizing secretary , the assistant general secretary shall perform all duties of the General Organizing Secretary and those assigned to him by the General Organizing Secretary or the Executive Committee whether the General Organizing Secretary is present or not . Assistant General Organizing Secretary shall also be the chairperson of the commerce / enterprise sub – committee Article SEVEN: EXECUTIVE COMMITTEE (a) The Executive Officers of the association shall consist of the following - General chairman - General vice chairperson - General secretary - Assistant general secretary - General treasurer - Assistant General treasurer - Organizing secretary - Assistant Organizing secretary - Zonal chairperson (b) The executive committee shall consist of all office bearers of the associations and all zonal chairpersons elected at the biennial general meeting after every two years. Such committees shall hold office for a maximum of two terms. At the expiry of two terms in office , they may only be re- elected in any post other than the one they held previously (c) The committee shall fill any casual vacancy for members of the committees caused by death , resignation or articles 3.3 and 7(d) of this constitution until the next general meting of the association , where it shall be ratified (d) Any office bearer who ceases to be a member shall automatically cease to be an office bearer thereof (e) An office bearer may be removed from the office in the same way as laid down for expulsion of members in rule 3.3 ARTICLE EIGHT: DUTIES OF THE EXECUTIVE COMMITTEE The executive committee shall be responsible for the management of the association and that purpose may give directions to the committees as the manner in which within the law perform their duties. It shall inter alia a) Receive and disburse all monies on behalf of the associations b) Oversee all sub – committees and advice them accordingly c) Chair of some sub committees as indicated in article six d) Organize for Annual Biannual and Special General Meetings and other meetings of the associations ARTICLE NINE: QUALIFICATION REQUIRED OF THE EXECUTIVE OFFICERS Only persons who are fully paid up members, with proven leadership qualities and or past experience shall be eligible for nomination and election. ARTICLE TEN: SUB COMMITTEES OF THE EXECUTIVE COPMMITTEE The executive committee shall have the following seven subcommittees a) Development and planning (e.g. health, education &Agriculture)Sub –committee b) Women Wing Sub-committee c) Disciplinary sub-committee d) Funeral and Benevolent funds Sub-committee e) Commercial/Enterprise(co-operative wing)Sub-committee f) Youth Sub-committee g) Zonal Representatives Sub-committee I. DEVELOPMENT AND PLANNING SUB COMMITTEE There shall be development and planning committee comprising of the general vice chairperson as its Chairperson, general secretary as a member and four other members all of whom shall be elected at the biennial general meeting and shall remain in office for a period of two years. DUTIES The development and planning committee shall work in close consultation with the following- a. Lambwe valley schools parents association (L.V.S.P.A) b. Lambwe valley students association (L.V.S.A) c. Lambwe valley development committee(L.V.D.C) d. And any other registered organization in Lambwe with similar aims and objectives. e. Lambwe AEO and DEO to organize for prize giving day. The sub committee shall be responsible for:- a. Advising the association on how best speedy development can be achieved in Lambwe Valley b. Devising ways and means of raising funds for any Harambee project approved by both the Association and the Government. c. Finding ways and means by which the association objectives regarding Development can be achieved. And for this purpose, a meeting between the Association Subcommittees and executive committee above shall be held not less than twice a year at a place and time of their choice where a yearly plan of action drawn shall be presented to the Executive Committee for approval. II. WOMEN WING There shall be women wing sub-committee composed of Seven Women chaired by the Assistant General Secretary ,all of whom shall be elected at the Biennial General Meeting and shall be responsible for:- a) Recruiting of women in to the association b) Ensuring that members and guests are entertained with traditional dance during association functions. c) They shall also ensure that the relationship and better understanding between women and men of the association is promoted by organizing a get together party or a forum for discussion as the committee may deem fit. d) To ensure success of Lambwe day. e) May organize merry-go-round among the women of the Association, as they deem fit. III. DISCIPLINARY COMMITTEE a) There shall be a disciplinary sub-committee independent of the Executive Committee. b) The members of the sub-committee shall be elected at the Annual General Meeting and shall hold office for one term, which is two years This committee shall consist of-: 1. Six fully paid up members who do not hold any elective position in the association, and one member of executive committee. 2. Their qualities must comfort to article 4(a&b) DUTIES OF DISCIPLINARY COMMITTEE 1. The function of the sub-committee shall be to deal with reported cases of indiscipline and act of gross misconduct as defined in the code of conduct. 2. The executive committee shall report all disciplinary cases to the disciplinary committee. 3. Any party, who is aggrieved by the decision of the disciplinary committee and executive committee, may within fourteen days from the date of the decision, appeal to the council of elders, in writing. 4. On request from the executive committee or council of elders, the disciplinary sub-committee shall prove written comments on any matters over which an appeal has been submitted to the executive committee or council of elders. 5. The council of elders shall issue a decision on the appeal within thirty day from the date of such an appeal, and such decision shall be final. IV. COMMERCIAL/ENTERPRISE (CO-OPERATIVE) WING Commercial and Enterprise (co-operative) wing shall be voluntary with a membership fee of kshs.500. The share value is kshs.100 and monthly contribution shall not be less than two shares, payable in advance quarterly, half yearly or annually. It shall comprise a committee of seven members drawn from each sub-committee, with Assistant General Organizing secretary as its chairperson. DUTIES a) To work on ways and means forming a saving and credit co-operative society b) Initiate any other profit venture for the association c) To come up with a policy for the wing d) Process financial request from members and recommend appropriately to the Executive Committee e) All the monies put in this venture are refundable, except membership fees, subject to the co-operative act, should a member wish to withdraw his membership. V) FUNERAL COMMITTEE a) The funeral committee shall be composed of Organizing Secretary, Assistant Treasurer and Chairman of Zonal Representatives. Its Treasurer shall be the Assistant General Treasurer of the Association b) Funeral contribution meetings shall be held in a central place on weekdays while weekend meetings shall be held at the bereaved home. DUTIES a) The Committee is charged with the expedition of the disposition of bodies reduce the mortuary and maintenance expenses. b) This committee has a task of looking for ways of generating funds either than the benevolent fund and funeral funds. c) Take charge and keep records of the benevolent funds d) Compile a list of all those who have participated in each funeral and pass it to the Executive Office to be read during funeral, with sufficient copies for the bereaved family and administration. e) To source for funds for purchase of a funeral bus for the association .the bus so purchased may be given out for hire to other parties with the approval of this committee VI. BENEVOLENT FUND. a) Benevolent Fund is a mandatory wing of the Association. The members are required to pay a one-time fee of kshs 2000 (two thousand)and kshs500 every time a funeral occurs .the membership fees may be paid in installments ,within a period of four months from the date of membership. b) Members shall pay the funeral money in advance, to avoid the excuse of being away whenever a funeral occurs. Associate members are exempted from the kshs500 payment, but are free to participate in any funeral;. c) As soon as a member joins the Association s/he should also join the benevolent fund. d) Should a member not participate in any funeral, if his/her occurs he/she shall be fined double the total amount not paid in all the past funerals. VII. YOUTH COMMITTEE There shall be a Sub committee to handle youth issues and children education, both at home and in Nairobi. The Committee’s objectives shall include-: a) Organize for youth activities. b) Organize for education programmes for the youth c) Handle all other youth related activities VIII. ZONAL REPRESENTATIVES There shall be three representatives in each division in Nairobi. All shall be elected at the Biennial General Meeting. For this purpose, the Zones shall be the constituencies. Duties The main duty of Zonal Representatives shall be to identify and ease communication between the members from their Zones in Nairobi .They must know homes of all members they represent. Election of the Zonal Representative shall be based on their Constituencies in Nairobi. a) They shall be responsible for informing the Executive Committee of any problem facing any member they represent. a) They shall assist the office in recruitments and education of members in their respective zones. b) The bereaved family must report to the Zonal Representative, who shall in turn inform the Executive and the Funeral committees. All the Sub Committees shall be expected to compile yearly plan of action and present the same to the Executive Committee for approval, not more than 30 days after their election they shall also compile Annual Report which shall form the basis of the General Chair persons report to the Annual General Meeting. ARTICLE ELEVEN: GENERAL MEETINGS The association shall hold meetings at such time and place as may be determined by Executive Committee and not less than twice in every calendar year. I. ANNUAL GENERAL MEETING a) The general meeting be held not later than 31st January each year. Notice in writing of such Annual General Meeting accompanied by Annual Statement of Accounts and agenda for the meeting shall be sent to every member not less than 21days before the date of the meeting. b) Biennial General Meeting shall also be held not later than 31st January of the succeeding year ,where election shall be held .Its Notice shall be 30 days. c) AGENDA Agenda for the meeting shall consist of the following-: 1. Confirmation of the minutes of the previous general meeting 2. Consideration of the accounts 3. Appointment of auditors 4. Election of office bearers (*after every two years –biennial) 5. Such other matters as the committee may direct OR as to which notice shall have been given in writing by a member or members to the General Secretary at least four weeks before the date of the meeting. 6. Any other business with the approval of the Executive Committee II. SPECIAL GENERAL MEETING The committee may call a Special General Meeting for specific purpose notice of such meeting in writing shall be sent to all members not less than 7days before the date of the meeting. a) A Special General Meeting may also be requested for a specific purpose in writing to the General Secretary and signed by not less than a third of registered members and such meeting shall be held within 21days from the date of requisition. The Executive Committee shall approve the notice for such meeting. b) The quorum of any General Meeting shall not be less than half of the registered members of the Association. ARTICLE TWELVE: PROCEDURE AT MEETINGS 12:1 PROCEDURE a) At all meetings of the Association, the General Chairperson or in his absence, the General Vice-Chairperson or in absence of both, any member of the Executive Committee other than the Secretary shall be selected to take the chair the meeting by members present. b) The General Chairperson at his/her discretion may limit the number of persons permitted to speak in favour of or against any motion. c) The General Chairperson is empowered to order any member out of the meeting, if in /her opinion the members presence is causing or likely to cause disunity or spoil the meeting .the member may be summoned to appear before the Executive Committee within a week and matter may be passed to the Disciplinary Committee. d) Resolution shall be decided by simple voting by show of hands or secret ballot in case of tie of votes, the Chairperson or the Returning Officer (in case of Biennial General Election if the Returning Officer is a member of the Association) shall have power to vote in order to break the equality .he/she may also order for the second casting of votes. 12.2 VOTING AT THE BIENNIAL GENERAL MEETING a) Every fully paid up member shall have one vote b) Voting shall be by secret ballot or show of hands c) There shall be no voting by proxy d) Decision shall be by a simple majority of those present and voting e) Non-members shall attend the meeting as observers and shall not be allowed, to vote. 12.3 NOMINATION PROCEDURE a. The executive officers shall invite from the bona fide members, nominations on the approved nomination forms which shall be sent to members along with the notice of Biennial General Meeting for the post of Executive Office Bearers, to be received back by the Council of Elders at least 14days before the date of Biennial General Meeting. b. The council of elders shall circulate the list of eligible candidates whom they approved at least 7 days before election date. c. The Council of Elders shall scrutinize such nominations and all valid nominations shall be placed before the Biennial General Meeting, and elections shall be held as soon as possible thereafter and the results declared forthwith. d. Each nomination shall be considered valid if:- i. It is proposed and seconded by at least three fully paid up members. ii. The person so nominated meets the qualifications required of a member of Executive Committee, and consents on the same nomination form. iii. The Council of Elders receives the nomination within the stipulated time period as per article 12.3(a) e. The Council of Elders may interview any candidate, if in their opinion they are not satisfied with the information given on the nomination form. f. The Council of Elders shall explain why it has rejected any application. g. If the Council of Elders does not find a suitable candidate, such a post shall be put before the floor during election. ARTICLE THIRTEEN: MEMBERS CODE OF CONDUCT a) There shall be a code of conduct with the following objectives-: b) To guide all members on disciplinary issues. c) To provide frame work within which natural discipline can operate. d) To assist the association in maintaining discipline among Members. e) To ensure uniformity of action within and amongst members in all disciplinary matters Offences and Penalties are defined in the following three categories-: 1. Misdemeanor-this include rumors and false accusation abuse to any member, talking ill of a member, disorderly conduct in meetings ,and being involved in any dishonest activities. 2. Misconduct - Committing the above offences mentioned in articles 13(1)to any Executive Committee, shouting at them in meeting, using funds without approval, Disrespect to the committee 3. Gross Misconduct- Refers to any conduct that contravenes article 13(1&2) and any member who shows disrespect for the Chair in words of demeanor or failure to observe procedure, or involvement in fraudulent acts. 4. Penalties and fines imposed on offenders include; money, suspension or both. A member may also be expelled if repeatedly involved in gross misconduct. ARTICLE FOURTEEN: LAMBWE MEMBERS DAY i. There shall be Lambwe Members Day, which shall fall on the first weekend of December each year. ii. Members of the Association, their families, friends, or any guest as they may wish to invite to celebrate member’s day. It shall be organized in the form of party, dance or any other manner within the law. As validity of annual subscription expires, on 31st Dec each year, member’s day shall be used for enrolling new members and pay annual subscription for the next year. iii. A small write up about the association and its leadership shall be given to all members. iv. The Members Day shall be facilitated by the women wing, who shall decide on place. v. The Executive committee shall devise ways of funding the Lambwe day in consultation with women wing vi. The report on the growth of the Association for the year under review shall be read to members, on Lambwe day by each Sub Committee. vii. The executive committee shall source and print Lambwe Valley Welfare Association calendars, biro pens or any other items which can be given as incentives to members and schools that perform well in the national examinations. ARTICLE FIFTEEN: AUDITORS a) An auditor shall be elected from qualified members of the association for a term of two years by the Biennial General Meeting. The association accounts, records and documents shall be open to the auditor at any time .The General Treasurer shall produce an account of receipts and payments and a statements of assets and liabilities made up to a date which shall not be less than two weeks and not more than three months before the Annual General Meeting. The auditor shall examine such accounts and such statements and certify that they are correct, duty vouched and in accordance with the law or report to the Association in what respect they are to be. b) Depending on the volume of money handled, the executive committee in consultation with Council of Elders may appoint an External Auditor. c) A copy of the auditors report on the accounts and statement together with such, accounts and documents shall be furnished to all members at the time as the notice convening the Annual General Meeting is sent. An Auditor may be paid such honoraria for his duties as may be resolved by the Biennial General Meeting appointing him. d) No auditor shall be an Office Bearer or member of any Sub Committee of the Association. ARTICLE SIXTEEN: FUNDS a) Funds of the Association shall only be used for the following purposes:- i. To buy the Stationeries for us by the Association ii. To help any member who wishes to further their studies but is not financially able iii. To help any member of the Association who is in financial difficulties, in cases of sickness, death and such other reasonable difficulties approved by the Committee as stipulated in Article 2(b) b. Any monies or funds shall be received by the Treasurer and shall be deposited by him in the Association’s bank account. c. No payment shall be made out of the bank account without a resolution of the Executive Committee authorizing such payments. d. A sum not exceeding shs.1000/- shall be kept by the Treasurer for petty disbursements of which, a proper account shall be kept. e. The Executive Office shall have the power to suspend any office bearer who it has reasonable cause to believe is not properly accounting for funds or property of the Association and shall have the power to appoint another person in his/her place. Such suspension shall be reported to the Disciplinary Committee and subsequently to the General Meeting to be convened on a date not later than two months from the date of such suspensions. f. The financial year of the Association shall be from January to December. g. All withdrawals not exceeding kshs, 10,000/- shall be made from the account with authority from the officers of the Association. Any withdrawals above 10,000 must be approved by the Executive Committee. h. There shall be six signatories to the account and only three can sign at any one time and among them must be the General Treasurer or his Assistant i. The six signatories shall comprise of officers of the Association. j. It is mandatory that the General Treasurer or his Assistant must sign for all withdrawals from the bank. k. All monies required for projects shall be approved by Special General Meeting. ARTICLE SEVENTEEN; BRANCHES Branches of the Association may be formed with the approval of the Executive Committee and the Registrar of Societies and they shall adopt the same Constitution. As that of the Headquarters with the following exceptions:- a). The aims and objects shall not include the formation of branches. b). No amendments to the Constitution shall be made by the Branches. c). The provision of Article 16 shall apply to branches however additional branches shall not be dissolved without consultation with their Headquarters. ARTICLE EIGHTEEN: INSPECTION OF ACCOUNTS AND LIST OF MEMBERS The books of accounts and all the documents relating thereto and list of members of the Association shall be available for inspection by any officer or member of the Association on giving notice in writing to the Association or to the General Secretary of not less than one week. Lambwe Valley Provincial Administration shall have copies of members list. ARTICLE NINETEEN: AMENDMENT TO THE CONSTITUTION Amendment to the constitution of the Association must be recommended by the Executive Committee in consultation with the Council of Elders and approved by at least two thirds majority of the members of the Association present at the General Meeting. They cannot however be implemented without the prior consent in writing of the Registrar obtained upon application to him made in writing and signed by three Office Bearers. ARTICLE TWENTY: DISSOLUTION The Association shall not be dissolved except by a resolution passed by a vote of two thirds of the registered members. The quorum of the meeting shall be as stipulated in this Constitution. If no quorum is obtained the proposal to dissolve the Association shall be submitted to a further General Meeting which shall be given to all members of the Association at least thirty days before the date of the meeting. The quorum to this meeting shall be at least half of the registered members of the Association
Posted on: Tue, 19 Nov 2013 15:53:12 +0000
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