NGO JOBS 2 Finance and Grants Manager JOB from World Relief Closing date: 31 Oct 2014 • • 1 4 googleplus0 0 reddit0 0 Job Title: Finance and Grants Manager Reports To: Country Director Work Location: Juba, South Sudan GENERAL FUNCTION: To design and manage all accounting systems of the World Relief South Sudan Program ensuring that all financial transactions are fully accounted for. The Finance Manager will carry out his/her responsibilities as part of a multi-sectoral team. This position requires a highly organized professional who possesses knowledge of administration, accounting, human resources, finance functions and various other responsibilities as they specifically relate to the operation of a relief and development program. While the Finance and Grants Manager reports directly to the South Sudan Country Director, he/she is required to maintain a strong relationship with the Home Office considering a dual or dotted-line reporting structure to the HO finance team. SPECIFIC JOB DUTIES: • Provide technical supervision, oversight and training to all finance staff, including those of partner organizations and World Relief sub-offices. • Review accounting systems, practices and reports of WR partners to ensure compliance with accounting standards, donor intent, and grant agreements. • Facilitate external audit on an annual basis in addition to continuous preparation throughout the fiscal year. • Oversee the protection of WR’s country assets through the enforcement of internal control policies and procedures. • Assists in the development of grant budgets and proposals ensuring that internal cost allocation and other relevant policies are met with each submission. • Reviews and maintains all grant documentation and reporting both locally and in the World Relief ERP system in conjunction with the HO Grants Management department. • Maintain current knowledge of local government requirements related to financial matters ensuring compliance with tax regulations and other legal requirements. • Serve as the principal liaison with World Relief Home Office on all finance, accounting, grant, budget management, and cash management matters. • Develop and maintain, in conjunction with the World Relief Home Office, relevant policies and procedures for various financial, HR, and operational functions. • Prepare all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Field and Program Directors prior to submission. • Stay abreast of various grant regulations and requirements, tracking and monitoring changes and interpretations of US Federal, UN, and national grant regulations. • Develop, schedule and perform or supervise the completion of internal control audits and initiate necessary actions to correct control weaknesses. • Supervise all bank relations and bank account activities. • Oversee the timely preparation review and approval of all monthly bank account and cash reconciliations. • Perform payroll functions for all local staff employees. • Ensure all sector heads are familiar with HR policies and know how to implement them. • Assist HR and sector heads in hiring processes such as interviewing, documentation, completion and follow-up. • Perform other duties and tasks as assigned by the South Sudan Country Director. KNOWLEDGE, SKILLS & ABILITIES: • Bachelor’s degree in Finance, Accounting, Business Administration or a suitable field, Master’s degree or recognized professional certification such as CPA, preferred. • Computer literate, with experience in MS Office package and proficiency in Microsoft Excel. • Experience in managing US Government funding as well as other international (UN, EU, etc.) public grants. • Ability to manage budgets, financial accountability procedures, logistics, and commodity tracking. • Highly organized with the ability to manage multiple facets of the organization at once. • Experience working on HR management issues, administration of collective bargaining issues or Finance Manager in a union environment. • Prior multi-cultural team leadership experience, independent thinker and self-starter. • Excellent written and verbal English communication skills. • Previous employment with a not for profit organization that receives funding from multiple sources, preferably in an international context. WORK ENVIRONMENT: • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • This position is based in South Sudan, with Juba as the principle center of operations. Travel to and from the other field offices (sub-offices) will be required periodically. • Operating environment is volatile, with security restrictions in force. • Working hours will be structured in light of the prevailing emergency situation being addressed, and may be unsociable at times. How to apply: To apply please visit: worldrelief.org/career-opportunities ……………………………………………………………………………………………………………………………………………………………. Field Coordinator, Yida JOB from International Rescue Committee Closing date: 01 Dec 2014 • • 0 0 googleplus0 0 reddit0 0 IRC began working in South Sudan in 1989. South Sudan declared independence in July 2011 following decades of brutal civil war rooted in disputes over religion, ethnicity, resources, governance and self-determination. The security situation remains fragile and testing operational challenges abound. IRC-South Sudan operates a country office in Juba, and field offices in Lakes, Unity, Northern Bahr el Ghazal and Central Equatoria states. Currently, IRC South Sudan implements programs in primary health care, community case management, nutrition, environmental health, womens protection and empowerment, protection and access to justice and livelihoods. JOB OVERVIEW: The Field Coordinator leads IRCs response in the Yida Field Site and is responsible for timely and high-quality program implementation and support. The Field Coordinator provides supervision and leadership to both program and operational teams in the field site, ensuring adherence to agreed work plans and reporting schedules as well as full compliance to IRCs policies in the areas of Finance, HR, Supply Chain and ICT. The Field Coordinator works in close coordination with Program Coordinators, Finance Controller, HR Coordinator and SC Coordinator to ensure that programmatic and operational strategies are implemented in the field site. The Field Coordinator reports to the Deputy Director of Field Management and is based in Yida with occasional travel to Juba. MAIN RESPONSIBILITIES: The Field Coordinator shall: Program Management • Oversee the day-to-day implementation of all programs in the field site, providing constructive supervision to the program managers to implement, monitor and evaluate work plans and monitoring &evaluation mechanisms as agreed with the Program Coordinator. • In close collaboration with relevant Program Coordinator(s), lead the field-based teams in the development of new proposals and initiatives for the Yida field site in accordance with the country program strategic plan and IRC program framework. • Participate in the development of budgets for program proposals in conjunction with the grants and finance departments. Grants Management and Reporting • In close coordination with the Grants department and the relevant Program Coordinator(s), lead field-level Grants Opening, Mid-Term and Closing meetings. • Review operational aspects of internal and external reports from the field site and ensure timely submission as required • Lead review of Budget vs. Actual expenditure on a monthly basis with staff, ensuring timely and accurate feedback to the relevant Program Coordinator(s) and the Grants, Finance and Supply Chain departments. • In collaboration with the Program Coordinator(s) address any over/under expenditure issues through jointly developed corrective plans. Human Recourse Management • Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions. • Ensure all staff in the field site know and understand IRCs Global and in-country HR Policies and the IRC Way Standards for professional Conduct. Document and address breaches of policy and disciplinary issues in coordination with the Sr HR Coordinator in a professional manner and in line with the letter and spirit of the relevant policy. • Ensure the Performance Management cycle is implemented and documented timely for all staff in the field site. Ensure feedback from technical coordinators is sought and incorporated in performance management cycles of program managers and heads of department, including but not limited to technical performance and capacity building needs. • Provide direct supervision to the field sites HR lead, ensuring recruitment, staff orientation, payroll preparation, leave management and exit management processes are carried out timely and in line with relevant policies and procedures. • Ensure that staff have capacity development plans in place based on documented capacity needs assessments exercise. Work with the appropriate technical resource (for example the Program Coordinators) to achieve this • Review and ensure timely submission of monthly HR reports from the field site as required Finance and Supply Chain and ICT Management • In close coordination with the Finance department, lead the development and management of annual, comprehensive and inclusive field operating budgets. • Ensure proper financial, supply chain and ICT management systems and control mechanisms are in place and adhered to in line with the IRCs global and in-country finance and supply chain policies. • Provide supervision and leadership to the field sites finance and supply chain teams. • Review and ensure timely submission of monthly and annual finance and supply chain reports from the field site as required. Security Management • Act as IRCs Security Focal Point for the field site. • Ensure all staff in the field site know and understand IRC Yidas security regulations; Document and address breaches of policy and disciplinary issues in coordination with the Security Coordinator. • Monitor the Yida security situation, attend security meetings and inform the Security Coordinator, and SMT where appropriate, of developments through submission of accurate weekly and -where needed- ad-hoc security and incident reports. • Participate in the review and update of the country Security Management Plan. • Assist the Security Coordinator in developing field specific Contingency Plans, Medevac, Evacuation Plans and SOPs. • Assist the Security Coordinator with developing training plans for staff and conducting trainings. Representation and Coordination • Represent the IRC with local government authorities, non-state actors, UN agencies, NGOs, and donors at the field site level. Engage and or delegate to program staff for sector representation as appropriate. • Represent the IRC with beneficieries and communities to encourage accountability to those we serve • Upon request by the Senior Management Team, organize and facilitate field visits for stakeholders interested in IRCs Yida response. JOB REQUIREMENTS • Masters degree Public Administration, International relations, or other related field; • Minimum of five years overseas professional experience in humanitarian response in conflict-affected areas; • Solid experience in both expatriate and national staff management in a cross-cultural environment required • Demonstrated understanding of and experience with humanitarian and development programming (Womens Protection & Empowerment, Protection and Primary Healthcare) and support (Finance, Supply Chain. Human Resources Administration ICT) • Demonstrated ability to handle sensitive situations diplomatically and possesses strong communication skills. • Experience in working with and coordinating with local authorities, the UN, donors, INGOs and other stakeholders • Strong interpersonal, intercultural and communication skills. • Fluency in English. • Excellent oral and written skills and computer skills. • Additional qualities: strong leadership and organizational skills, ability to multi-task, ability to handle pressure well, ability to improvise, flexibility, adaptability to transitions WORKING ENVIRONMENT: Security level Orange - Ajoung Thok (Pariang County) is a refugee camp managed by UNHCR, populated by 70,000 Sudanese refugees from Nuba mountains (South Kordofan). The camp is located less than 20km from the border with Sudan, which makes it vulnerable to any border instability. The position is based in Yida refugee settlement. Lodging is a private tent in a shared IRC compound with shared latrines and showers. Electricity and cable TV are provided in the office and residential compound, but generator hours are limited. Food is the individuals responsibility. Cleaners cooks are provided by the IRC, but staff are expected to pay a fixed amount to cover meal costs. The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation. How to apply: Please follow this link to apply: aplitrak/?adid=c3RldmVueS41MjEwNy4zODMwQGlyYy5hcGxpdHJhay... …………………………………………………………………………………………………………………………………………. Field Coordinator, Ajoung Thok JOB from International Rescue Committee Closing date: 01 Dec 2014 • • 0 0 googleplus0 0 reddit0 0 IRC began working in South Sudan in 1989. South Sudan declared independence in July 2011 following decades of brutal civil war rooted in disputes over religion, ethnicity, resources, governance and self-determination. The security situation remains fragile and testing operational challenges abound. IRC-South Sudan operates a country office in Juba, and field offices in Lakes, Unity, Northern Bahr el Ghazal and Central Equatoria states. Currently, IRC South Sudan implements programs in primary health care, community case management, nutrition, environmental health, womens protection and empowerment, protection and access to justice and livelihoods. JOB OVERVIEW: The Field Coordinator leads IRCs response in the Ajoung Thok Field Site and is responsible for timely and high-quality program implementation and support. The Field Coordinator provides supervision and leadership to both program and operational teams in the field site, ensuring adherence to agreed work plans and reporting schedules as well as full compliance to IRCs policies in the areas of Finance, HR, Supply Chain and ICT. The Field Coordinator works in close coordination with Program Coordinators, Finance Controller, HR Coordinator and SC Coordinator to ensure that programmatic and operational strategies are implemented in the field site. The Field Coordinator reports to the Deputy Director of Field Management and is based in Ajoung Thok with occasional travel to Juba. MAIN RESPONSIBILITIES: The Field Coordinator shall: Program Management • Oversee the day-to-day implementation of all programs in the field site, providing constructive supervision to the program managers to implement, monitor and evaluate work plans and monitoring &evaluation mechanisms as agreed with the Program Coordinator. • In close collaboration with relevant Program Coordinator(s), lead the field-based teams in the development of new proposals and initiatives for the Ajoung Thok field site in accordance with the country program strategic plan and IRC program framework. • Participate in the development of budgets for program proposals in conjunction with the grants and finance departments. Grants Management and Reporting • In close coordination with the Grants department and the relevant Program Coordinator(s), lead field-level Grants Opening, Mid-Term and Closing meetings. • Review operational aspects of internal and external reports from the field site and ensure timely submission as required • Lead review of Budget vs. Actual expenditure on a monthly basis with staff, ensuring timely and accurate feedback to the relevant Program Coordinator(s) and the Grants, Finance and Supply Chain departments. • In collaboration with the Program Coordinator(s) address any over/under expenditure issues through jointly developed corrective plans. Human Recourse Management • Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions. • Ensure all staff in the field site know and understand IRCs Global and in-country HR Policies and the IRC Way Standards for professional Conduct. Document and address breaches of policy and disciplinary issues in coordination with the Sr HR Coordinator in a professional manner and in line with the letter and spirit of the relevant policy. • Ensure the Performance Management cycle is implemented and documented timely for all staff in the field site. Ensure feedback from technical coordinators is sought and incorporated in performance management cycles of program managers and heads of department, including but not limited to technical performance and capacity building needs. • Provide direct supervision to the field sites HR lead, ensuring recruitment, staff orientation, payroll preparation, leave management and exit management processes are carried out timely and in line with relevant policies and procedures. • Ensure that staff have capacity development plans in place based on documented capacity needs assessments exercise. Work with the appropriate technical resource (for example the Program Coordinators) to achieve this • Review and ensure timely submission of monthly HR reports from the field site as required Finance and Supply Chain and ICT Management • In close coordination with the Finance department, lead the development and management of annual, comprehensive and inclusive field operating budgets. • Ensure proper financial, supply chain and ICT management systems and control mechanisms are in place and adhered to in line with the IRCs global and in-country finance and supply chain policies. • Provide supervision and leadership to the field sites finance and supply chain teams. • Review and ensure timely submission of monthly and annual finance and supply chain reports from the field site as required. Security Management • Act as IRCs Security Focal Point for the field site. • Ensure all staff in the field site know and understand IRC Ajoung Thoks security regulations; Document and address breaches of policy and disciplinary issues in coordination with the Security Coordinator. • Monitor the Ajoung Thok security situation, attend security meetings and inform the Security Coordinator, and SMT where appropriate, of developments through submission of accurate weekly and -where needed- ad-hoc security and incident reports. • Participate in the review and update of the country Security Management Plan. • Assist the Security Coordinator in developing field specific Contingency Plans, Medevac, Evacuation Plans and SOPs. • Assist the Security Coordinator with developing training plans for staff and conducting trainings. Representation and Coordination • Represent the IRC with local government authorities, non-state actors, UN agencies, NGOs, and donors at the field site level. Engage and or delegate to program staff for sector representation as appropriate. • Represent the IRC with beneficieries and communities to encourage accountability to those we serve • Upon request by the Senior Management Team, organize and facilitate field visits for stakeholders interested in IRCs Ajoung Thok response. JOB REQUIREMENTS • Masters degree Public Administration, International relations, or other related field; • Minimum of five years overseas professional experience in humanitarian response in conflict-affected areas; • Solid experience in both expatriate and national staff management in a cross-cultural environment required • Demonstrated understanding of and experience with humanitarian and development programming (Gender-based Violence Prevention and Response, Protection, Environmental Health) and support (Finance, Supply Chain. Human Resources Administration ICT) • Demonstrated ability to handle sensitive situations diplomatically and possesses strong communication skills. • Experience in working with and coordinating with local authorities, the UN, donors, INGOs and other stakeholders • Strong interpersonal, intercultural and communication skills. • Fluency in English. • Excellent oral and written skills and computer skills. • Additional qualities: strong leadership and organizational skills, ability to multi-task, ability to handle pressure well, ability to improvise, flexibility, adaptability to transitions WORKING ENVIRONMENT: Security level Orange - Ajoung Thok (Pariang County) is a refugee camp managed by UNHCR, populated by 11,000 Sudanese refugees from Nuba mountains (South Kordofan). The camp is located less than 20km from the border with Sudan, which makes it vulnerable to any border instability. The position is based within Ajoung Thok camp. Lodging is in a private tent or tukul in a shared IRC compound with shared latrines and showers. Electricity and cable TV are provided in the office and residential compound, but generator hours are limited. Food is the individuals responsibility. Cleaners and cooks are provided by the IRC, but staff are expected to pay a fixed amount to cover meal costs. The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation. How to apply: Please follow this link to apply: aplitrak/?adid=c3RldmVueS40MjkxNy4zODMwQGlyYy5hcGxpdHJhay... ……………………………………………………………………………………………………………………………………………………………. Grants Manager JOB from International Rescue Committee Closing date: 01 Dec 2014 • • 0 0 googleplus0 0 reddit0 0 The International Rescue Committee, one of the worlds largest humanitarian agencies, provides relief, rehabilitation and post-conflict support to victims of oppression and violent conflict in 42 countries. IRC is committed to bold leadership, innovation and creative partnerships. South Sudan, an independent nation since 9 July 2011, is emerging from decades of brutal civil war rooted in disputes over religion, ethnicity, resources, governance and self-determination. The security situation remains fragile and the operational context is challenging. IRC has been in South Sudan since 1989 and currently operates in Northern Bahr el Ghazal, Lakes, Unity, and Central Equatoria States. JOB OVERVIEW: The Grants Manager provides day-to-day oversight of a number of projects within a specific portfolio. The Grants Manager is the focal point for all proposal development, donor reporting, information management and grants management capacity-building efforts within their portfolio. The Grants Manager also provides key support to the Grants Coordinator in programmatic and budgetary monitoring, compliance with donor and internal IRC rules and regulations and other key functions as required. MAJOR RESPONSIBILITIES: The Grants Manager shall: • Lead the development of high quality funding proposals for submission to donors in coordination with Program Coordinators and the Grants and Budget Manager, as requested by the Grants Coordinator. • Lead day-to-day aspects of donor reporting processes to ensure the timely submission of high quality programmatic reports, and coordinate with the Grants and Budget Manager and the Finance team to ensure timely submission of budget modifications and financial reports. • Ensure quality information management through regular maintenance of grant files, reporting calendars, timely submission and updating of internal IRC documentation and other Grant Unit tools, including coordination and preparation of documents and files for internal and external audits. • Monitor and facilitate compliance of programs with donor and IRC requirements and raise issues affecting external/internal compliance to the Grants Coordinator. • Assist the Grants Coordinator in preparing, reviewing and modifying memoranda of understanding and contracts of grant agreements as needed by the IRC South Sudan Country Program. • Support the Grants Coordinator in the preparation and follow-up of grants operations meetings, and lead the meetings as requested by the Grants Coordinator. • Build grant management capacity of field staff by facilitating training, and providing one-on-one follow up support, in report writing, proposal development and other topics. • Support the Grants Coordinator in other key grants management, program development, monitoring and evaluation, communications and external relations activities as requested. ESSENTIAL REQUIREMENTS: • At least 2 years of international work experience in relief or development programs, including playing a significant role in, or leading, funding proposal submissions for institutional donors; • Prior grants management experience and familiarity with USG (USAID/OFDA, BPRM), European (DFID, ECHO, Danida, Sida), and UN (UNHCR, UNFPA, UNICEF, CHF) donor regulations, procedures and requirements; • Familiarity with international standards for key program areas (Sphere standards, health, protection, gender-based violence and livelihoods standards); • Excellent written English skills and familiarity with budgeting using MS Excel; • Excellent organizational skills and ability to determine priorities and meet multiple deadlines; • Detail-oriented with good multi-tasking abilities and communication skills, both oral and written; and • Able to work well both within a team and independently, in a challenging and fast-moving multicultural environment. DESIRABLE: • Masters degree, preferably in international relations, international development or a related field WORKING ENVIRONMENT: Security: Security level orange. The situation in Juba is calm at the moment but remains tense and unpredictable; concerns include criminality, presence of armed troops, and looting. There is active conflict in many parts of the country and a possibility for further expansion of the conflict and violence into other areas and other states. Housing: The position is based in Juba. Lodging is a private bedroom in a shared IRC guest house - with electricity, internet and cable TV. Food is the individuals responsibility (covered in location differential). The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation. How to apply: Please follow this link to apply: aplitrak/?adid=c3RldmVueS43NDAwOC4zODMwQGlyYy5hcGxpdHJhay... …………………………………………………………………………………………………………………………………………………
Posted on: Sun, 05 Oct 2014 06:50:36 +0000
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