OFFICE PRACTICE OBJ 1-10 CBBCCAACAD 11-20BCDBCDBCAC 21-30 ADBBDABACB 31-40 DBBADDCDBC 41-50 ABBDDBDABA (1)(i) office equpment formis used todescrib all machines,fictures and fittings ets that are used in the office.whill office machine cannot be used for all office equpment (ii) office equipment can be used for office equipmentwhell officemachine cannot be used to qualify officeequipment. (iii) example of office equipment are fill troy,fillin cabinet etc while example of office machineare word possessor. typewriter, stampingmachine etcnumber (1b) (1) space, (2)cost, (3)quality, (4)suitability, (5) easy to carry (7A) office organization can be defined as the set up of abusiness which involve the allocation of respncipelity and functions of diffrens of components of an organization and deligating authority to each position in order toensuresmooth operation (7B) advantages of organisational chart (i) itshows the flow of line ofauthority and responsibility (ii) it shows the varitis position in organisation (iii) the span of control will be shown within an organisation (iv) boundaries of each positionholders will be showen (v) it shows the relationship between various organs in an organisation. (9a) a computer is an electronicdevice that can acceptdata through an input device. egkeyboard (9b) advantages (I) speed:acomputer carries outits task witgreat speed usually measured innanoseconds one million of asecond (ii) reduction of cost-computer helps to reduce waste and hold down the cost of labour enagy (iii) relaibility computer are extremely reliable any error in the output of a computersystem is a result ofhuman error input (Iv)storegy capability- computer store large amount of datawhich can be retrieved Disadvantages (i) special knowledgeit require specializedknowledge for operation (ii) it makes pepol lazy as the underlined logic in soveing problem areignored (iii)dependence on people the computer can only exciut the prisecs institution that human being providesnumber 10a)trade discount must bededucted before cash discount while cash discount must be deducted after trade discount has been deducted (ii)trade discount allows per quantity purchase while cash discount ensure prompt payment (10b) oral communication is a form of communication in which pepol exchange information through spoken words in different languages these can be face toface pepol communicate by speaking languages understand by them (ii)written communication this isa means of communication through the exchange of writtendocument message are transmitted though mailtelex,telegram, this form of communication makes it possibel to keep permanent records. (3) (i)visitorsbook. (ii)desk diary. (iii)strip index. (iii) messag form. (iiiii)requstform. (iiiiii)magazin. (iiiiiii)telephone drictory. (iiiiiiii)incomeing mail register (iiiiiiiii) dispatch book
Posted on: Fri, 07 Jun 2013 10:38:46 +0000
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