PM 598 Project Inventory Control System Design Project Contract and Procurement All 3 Parts Keller 41 Pages You Can Download Here! studentswithsolutions/view-tutorial.aspx?TutorialId=40691 PM 598 Project Inventory Control System Design Project Contract and Procurement All 3 Parts Keller 41 Pages Course Project Course Project Overview | Part I (PP1) | Part II (PP2) | Part III (PP3) Course Project Overview The course project for PROJ598 consists of three parts, which provide familiarization to processes associated with contract and procurement management. Part 1 (PP1) of the Course Project focuses on the first section of the RFP and entails selecting one of the three RFP procurement cases listed under the PP1 section and using the PP1&2 - Course Project RFP template document in the Doc Sharing area to develop information to support section one of the RFP. Part 1 (PP2) of the Course Project entails completing the remaining sections of the RFP by developing a comprehensive document that could be submitted to a vendor. Part 3 (PP3) covers all of the TCOs but touches mainly upon textbook Chapters 9 through 12. You will be required to identify an opportunity throughhttps://Fbo.gov and follow the instructions, which are located in the Doc Sharing section. This three-part project provides an overview of the processes and material that are used to develop a RFP as well as address relevant questions that could result from contract and procurement management. The points assigned to each part of the Course Project are listed below: Course Project Assignment Due Points Part I (PP1) - RFP Section 1 Week 2 40 Part II (PP2) - Complete RFP Week 4 125 Part III (PP3) - Formal Proposal Submission Week 6 125 Total 290 Part I (PP1) Assignment: Select one of the three RFP procurement cases listed below (A New Practice Field, An Environment Impact Study, and an Inventory Control System) for your Course Project. Use the RFP template located in the Doc Sharing area to complete the cover page and the following sections of the RFP (1.1, 1.2, 1.3, and 1.4). Resources: Obviously, Chapters 1 through 6 of the text would serve as a starting point. Please be advised that considerable relevant material is also available on the Internet, so you might want to conduct a search for some materials that may yield insights into the RFP development process. Download and use the RFP template from the Doc Sharing area. Procedures and Deadline: All project issues should be directed in the Q & A Forum or addressed in class. The PP1 RFP should be prepared in a MS Word format suitable for electronic transmission. Any resources used beyond the textbook need to be cited in your document, including links to relevant websites. Be sure to include footnotes and bibliography. Submission Details: All PP1 documents must be submitted no later than the end of Week 2. There will be a penalty for late submissions. Submit a soft copy of your RFP in the Dropbox created for this purpose. Clarification on Assignment: All questions of a clarification nature should be asked in the weekly Q & A Forum discussion topic. Grading: Eighty percent of points will be for content (including proper use of the English language) and 20percent of points will be based following the instructions for the assignment. RFP Content: Your RFP should utilize the best practices of the Pre-award Phase that apply to your project. You must choose the type of contract that you feel is most appropriate for this procurement. I will set the length limit at three double-spaced pages (12-point font) for the main body of the RFP (sections 1.1 – 1.4). (Please do not feel obligated to reach that limit.) All other section content should be noted as to-be-determined (tbd). The first page of your overall submission must be a cover sheet that contains the project title (hopefully, not “PP1” or anything like that—be inventive), your name, your e-mail address, and course identifying information (e.g., “PROJ598 for this term” will suffice—obviously, use the correct term identifier). The second page will be a Table of Contents (TOC) listing the major RFP sections together with page numbers. Include on this page a listing of the references that you used in the RFP preparation, including websites, if any. The next one-to-three pages constitutes the main body of the RFP. Appendix B contains a list of suppliers to whom you would send the RFP. These must be real bona fide contractors—not hypothetical ones. On that page, say how you chose these potential suppliers. The cover sheet, TOC/references page, and supplier list do not count toward the three-page limitation. RFP Procurement Cases Select one of the following RFP procurement cases to develop your PP1 RFP: A New Practice Field You own a semipro baseball team (in the location of your choice) and you want to construct a new practice field. You own the land already (20 acres). The land is relatively flat and it has only a few dilapidated structures (barns) and trees on it. Connecting up with existing water and sewer lines would present no unusual technical problems. It is now September, and you would love to have that field ready to go by March two years hence. Your vision would include the playing field, a small clubhouse, and a parking area that would hold about 50 cars. No spectator seating would be required. The decision to go with one general contractor has already been made. An Environmental Impact Study You are a general contractor wishing to put up a modest sized cement production plant on the outskirts of town. The plant would operate on only one 10-hour shift per day and would produce about 400 cubic yards of output per day for six days per week. It is necessary for an environmental impact study to be undertaken before the county can issue a permit. The biggest issue is, of course, the air quality implications of cement production, but potential impacts on water quality are of concern as well. It is now October, and you want to start building the plant by the end of next summer, if at all possible. It is now time to issue an RFP to procure an environmental impact analysis. Studies of this type normally require about three months of concerted effort by a team of analysts. An Inventory Control System You sell seeds from a catalog, and business has been blossoming. However, your inventory tracking system is inadequate. In high season, supply outages have been frequent, and customer complaints over delays have been increasing. You fear that your business will die on the vine unless something is done to improve things. You want to hire a management consultant to design a new inventory tracking system. This kind of work normally requires about six months worth of effort. It is now May. You need to issue an RFP for this work. The procurement will be for the design stage only—implementation may or may not be handled under a separate contract at a later date. Deadline: PP1 is due by the end of Week 2. Submit your PP1 assignment to the Week 2 Dropbox. Scoring Cover Page & Table of Content 3 RFP Section 1.1 8 RFP Section 1.2 8 RFP Section 1.3 8 RFP Section 1.4 8 Document Organization 5 Total Points 40 Part II (PP2) Assignment: Project Part 2 (PP2) entails completing the remaining sections of the Request for Proposal (RFP) that was selected and prepared for Project Part 1 (PP1). Background: The project directly addresses TCO E and covers material in Chapters 1 through 8 of the text. These chapters develop the procurement process up to the point of issuing the RFP. The remaining chapters of the book consider procurement activities undertaken subsequent to this milestone RFP event. Part 3 (PP3) will deal with material from a wider range of the Garrett text. Terminal Course Objectives (TCOs): The following TCOs are addressed in the PP2 assignment: TCO A: Given a project situation, discuss and document the six phases of the procurement cycle and the impact each procurement has on the overall project. TCO B: Given a project situation, analyze the factors that are important when qualifying and selecting suppliers for a project requirement. TCO C: Given a project situation for a major contract, examine the key factors, including risk factors, that affect buyer and supplier decisions concerning contract pricing and the selection of the proper contract type. TCO D: Given a procurement situation for a major contract, analyze the application of e-procurement and other types of supplier bidding models available. TCO E: Given a situation to solicit a bid proposal, evaluate technical, management, commercial, and ethical requirements, and then prepare a Request for Proposal (RFP). Resources: Obviously, Chapters 1 through 8 of the text would serve as a starting point. Please be advised that considerable relevant material is also available on the Internet, so you might want to conduct a search for materials that may yield insights into the RFP development process. Use the RFP template from your PP1 assignment, which was downloaded from the Doc Sharing area. Procedures and Deadline: All project issues should be directed in the Q & A Forum or addressed in class. The PP2 RFP should be prepared in a MS Word format suitable for electronic transmission. Any resources used beyond the textbook need to be cited in your document—including links to relevant websites. Be sure to include footnotes and bibliography. Submission Details: All PP2 documents must be submitted no later than the end of Week 4. Submit a copy of your RFP in the Dropbox created for this purpose. Clarification on Assignment: All questions of a clarification nature should be asked in the weekly Q & A Forum discussion topic. Grading: Eighty percent of points will be for content (including proper use of the English language) and 20 percent of the points will be based following the instructions for the assignment. RFP Content: Your RFP should utilize the best practices of the pre-award phase that apply to your project. You must choose the type of contract that you feel is most appropriate for this procurement. I will set the length limit at 10 double-spaced pages (12-point font) for the main body of the RFP. (Please do not feel obligated to reach that limit.) You may attach additional appendices if you wish, but these must be limited to clarifying material that has been borrowed from elsewhere or developed as an exhibit. The first page of your overall submission must be a cover sheet that contains the project title (hopefully, not “PP2” or anything like it—be inventive), your name, your e-mail address, and course identifying information (e.g., “PROJ598 for this term” will suffice—obviously, use the correct term identifier). The second page will be a Table of Contents (TOC) listing the major RFP sections together with page numbers. Include on this page a listing of the references that you used in the RFP preparation, including websites, if any. The next 1-to-10 pages constitute the main body of the RFP. Appendix B contains a list of suppliers to whom you would send the RFP. These must be real bona fide contractors—not hypothetical ones. On that page, say how you chose these potential suppliers. The cover sheet, TOC/references page, and supplier list do not count toward the 10-page limitation. The structure should, therefore be: Cover sheet (one page) Table of contents and references (one page) RFP main body (no more than 10 pages) Appendices (no page limit) Appendix B: Supplier list (one page) Deadline: PP2 is due by the end of Week 4. Submit your PP2 assignment to the Week 4 Dropbox. Scoring: Cover Page 10 Table of Content and References 15 RFP Main Body Section 1&2 20 RFP Main Body Section 3&4 20 RFP Main Body Section 5&6 20 Appendix A & B 20 Document Organization 20 Total Points 125 Part III (PP3) Assignment: PP1 and PP2 were designed to highlight TCOs A, B, C, D, and E. In terms of textbook coverage, PP1 dealt with material in Chapters 1 through 8. In contrast, PP3 covers all of the TCOs but touches mainly upon textbook Chapters 9 through 12. You will be required to identify an opportunity throughhttps://Fbo.gov and follow the instructions which are located in the Doc Sharing section. This project is to be prepared and submitted in accordance with the guidelines presented below. Submission Details: Please submit your PP3 document to the Week 6 Dropbox. Instructions could be found in the PP3 – Formal Proposal Submission in the Doc Sharing section. Clarification Issues: As a service to everyone in the class, all questions of a clarification nature should be posted in the weekly Q & A Forum during the week in which your question arises. Grading: see scoring grid below. Deadline: PP3 is due by the end of Week 6. Submit your PP3 assignment to the Week 6 Dropbox. Scoring: Cover Page 5 Cover Letter 15 Technical Approach 35 Personnel Qualifications and Resumes 15 Past References and Contact Information 15 Teaming Partners and Subcontractors 15 Capabilities and partner capabilities 15 Professionalism of format, grammar, spelling, page count, etc. 10 Total Points 125 Part 1 1. INSTRUCTIONS TO BIDDERS 1.1. General Description of Work This RFP (Request for Proposal) solicits proposals for the design of a new Inventory Control System for Spring Seeds, Inc. The design shall enable the system to keep track of the various items in the company’s inventory and provide user reports and alerts that would keep inventory items from going out of stock. With the new design, it is expected that the implemented Inventory Control System would be capable of keeping the company’s inventory adequately stocked in order to prevent order processing delays. See 2. Description of Work and 4. Specifications and Drawings for more information. The project is to be completed on November 30, 2013. 1.2. What Must Be Included with Bid To be considered valid, the submitted bid must include a list of the design deliverables that the contractor plans to provide Spring Seeds, together with a description of each deliverable and the formats in which they will be delivered. In addition, the bid should include a schedule for the project milestones, as well as the bidder’s conditions for making revisions. Finally, the bid should include the proposed project cost along with a cost breakdown. Part 2 1.9. Basis for Bid Evaluation One of the bases for the evaluation of the bids will be the nature of the deliverables that the bidder plans to provide throughout the project’s duration. In particular, the bids’ evaluation will be based on the thoroughness and completeness of the deliverables and how well each is defined. This will be considered an indication of the contractor’s depth of subject matter expertise and will also ensure that Spring Seeds clearly and correctly understands what the bidder intends to deliver. The bids will also be evaluated based on the contractor’s work processes, as well as on their technical and management approaches, which will be determined during the pre-award meetings or presentations. In addition, the bids will be evaluated based on the contract price and cost breakdown, as well as on the schedule breakdown and project milestones. Finally, the bids will be evaluated based on the strength of the bidder’s qualifications and on the references provided. Part 3 Technical Approach Upon awarding and finalization of the contract, an account executive from Bytes and Sounds Audio Visual Systems will meet with you to determine your needs and to provide you with information on the options that you have. In the event that the audio visual system model you select is not available in our warehouse than we will place an order for it from one
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