POSITION: BUYER REPORTS TO: PROCUREMENT MANAGER Xylem is a leading global water technology company with operations in more than 150 countries; a passionate, talented, and experienced workforce; well-known industry-leading brands and water solution products. Xylem Water Solutions SA seeks to appoint a Senior Buyer, to be established in Johannesburg, South Africa. The Senior Buyer manages the procurement activities under the supervision of the Procurement & Logistics Manager. The appointee will assume responsibility for the sourcing and commitment of company funds for the purchase of goods and services in accordance with corporate guidelines, policies and procedures and best practices. This position will be responsible for managing and optimizing operational inventory and optimizing preferential procurement performance. The successful candidate will be responsible for the following duties: • Identifying, evaluating, selection and management of potential and current suppliers. • Process purchasing transactions according to policies and procedures as established by Xylem Water Solutions SA. • Examine and analyze departmental purchase requisitions for completeness and accuracy of information; contact department or initiator to clarify or complete information; determine method to process requisition based on rand value, timeliness required, existing open contracts, and/or competitive bidding. • Identify and selects vendor to procure requisitioned commodities, meeting criteria such as price, quantity, quality and delivery date and places orders • Identify the requesting department’s needs, develop and refine specifications for commodities, supplies or equipment. • Interviews sales representatives to develop new sources of technical supplies, securing favorable terms for Xylem Water Solutions SA; update records and files and secure samples, descriptions, photos or information for departments in the form of a “Data Warehouse”. • Interpret and communicate purchasing procedures to departments; assist departments in initiating requisitions and orders, and solve problems with orders. • Write and distribute bid invitations or requests for proposals/ quotations; receives and analyze bids, quotes, proposals, and award the contract. • Resolve purchasing problems between department and vendor. • Maintain data integrity of SCALA Material Master for purchased items with regards to Info Record, material lead-time, & Source List. • Reschedule delivery dates as required by MRP to maintain a balanced supply/demand schedule on purchased materials, expediting past due orders; providing quick resolutions of critical material shortages whilst ensuring material standards are met and non-conformances or variances are approved and/or minimized. • Evaluating vendor reliability and performance and supplying feedback to suppliers and related internal parties, communicate engineering revisions, on-time delivery performance, recording and solving receiving problems and rejected material. • Initiate and maintain non-disclosure agreements with suppliers in possession of intellectual property of the company. • Initiate and maintain Service Level Agreements with key suppliers. • Establishing annual cost reduction and cost avoidance goals, report on local saving initiatives on a monthly basis on both direct (resale, product related) and indirect (non product related) savings. • Placing of overseas stock orders in Scala by means of running proposals, receiving of shipments, including costing and allocation of freight charges and customs vat, and keeping record of all transactions and supporting documents for auditing purposes. All orders must be signed off by the Branch Manager. • Ensure all supporting documents are attached to purchase orders in line with the delegation of authority, denied screening and in accordance with the Sarbanes Oxley Act. • Reporting as required on order forecasts and in-transit inventory. • Ensuring the accuracy and compliance of all information and documents submitted to SARS and customs with local law and customs procedures. • Local stock proposals and receiving of goods in the system and processing of creditors invoices for payment. • Obtain suppliers with BEE status to improve Xylem’s Preferential Procurement score card as well as screening of new suppliers to improve service levels and ensure quality of supply. • Adhering to national supply agreements and reducing supplier base. • Reporting and forecasting to finance and Purchasing Department on all outstanding orders and when expected payouts will take place for cash flow planning. • Manage inventory risk • Manage stock integrity Requirements: • Matric (Grade 12) • Candidates must be in possession of a tertiary qualification, i.e. National Diploma in Logistics or Purchasing Management & CIPS membership (will be Beneficial) • Incoterms 2010 knowledge of trade compliance (Beneficial) Skills & Competencies: • 2-3 years working experience in procurement environment of a multinational as well as shipping experience • Inventory management experience (Beneficial) • Import experience • Cross trade experience • Preferential trade agreements iScala ERP knowledge and Standard costing knowledge (Beneficial) Salary: Commensurate with experience and Xylem Water Solutions salary structure. Candidates should apply with a detailed CV including three references Closing date: Thursday 30th October 2014. Only short-listed candidates will be contacted. Consideration will be given to the company’s Employment Equity Policy. Closing date: 31 October 14 CVs urgently to: sogalinda@gmail
Posted on: Thu, 30 Oct 2014 09:53:26 +0000