POST EXECUTIVE ASSISTANT 2 POSTS R 170 799 per annum (Level 7) Head Office KWT - Arts & Culture- ref: EA/AC/1/13 Head Office KWT - District Operations ref: EA/DDS/2/13 A relevant bachelor’s Degree or National Diploma in general office administration. A person must have knowledge of computer programmes such as MS Word, Excel, PowerPoint and Outlook. Knowledge of office equipment operation. Skills in effective verbal and written communications, including active listening, good command of spelling, grammar and be meticulous. Present good telephone etiquette and good interpersonal skills. Must be a self-starter, motivated, well presented and results oriented. Prepared to work independently, under pressure. Knowledge and understanding on the relevant legislation/policies of the Public Service. Provide a secretarial/receptionist support to the Senior Manager. Handle telephone enquiries and compile schedule of appointments. Render administrative Support, collate and compile reports, ensure the effective flow of information and documents, and edit correspondence, memoranda. Handle the procurement of the unit. Ensure safe keeping of all documentation in the office of the Senior Manager in line with the relevant legislation and policies. Scrutinizes routine submission/reports and make notes and/or recommendations for the Senior Manager. Respond to enquiries received from the internal and external stakeholders. Typing of reports and collating monthly and quarterly audit committee packs. Prioritize issues in the office of the Senior Manager. Look after leave and attendance registers. Provide support to both the Senior Manager and the Audit Committee regarding meetings. Coordinate logistical arrangements for the meeting, record minutes/decisions and communicate to relevant role-players. Support with the administration of the Senior Manager’s budget and expenditure. Ensure travel and accommodation arrangements are well coordinated. Prepare claims and arrange payments. Keep the diary of the Senior Manager. Provide a reliable filing system and attend to any other matters of administration as and when required. Ms. NP Nomvete, Tel (043) 6044158
Posted on: Tue, 18 Jun 2013 20:19:32 +0000
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