Regular Meeting - October 21, 1982 Milton, Florida. The Board of County Commissioners of Santa Rosa County, Florida, met in regular session on the above date with the following members present: Chairman William Carroll, Vice-Chairman Jim Howell and members Robert E. Smith, Howard Barnes and Millard F. Adams, Jr. Attorney Morton, the Deputy Clerk and Public Works Director were also present. The meeting was called to order by Chairman Carroll at 9:00 a.m. and opened with prayer by Rev. Larry Webb. The audience joined the Board in the pledge of allegiance to the flag. It was requested to add the following items to the Agenda (1) Exit route at Mulat (2) Reclassification of George Stokes (3) Road Sign Technician and (4) Expense for Ed Nugent to attend Seminar. Robert Smith moved approval of the amended Agenda, which was seconded by Howard Barnes and carried by unanimous vote. Robert Smith moved approval of the Minutes of the Regular Meeting of September 23 and Regular Meeting of September 30, which was seconded by Jim Howell and carried by unanimous vote. Wanye Hamilton met with the Board and advised he had been in the air conditioning business in Milton for 13 years, had been operating with a City and County License and now it has been determined he needs a State License whereas everyone else seems to have been grandfathered in. Mr. Hamilton said he applied to the State for a license to do air conditioning work and has been rejected because he has not taken a competency test required by the County. 1-b said he is not a mechanical contractor and requested the Board work with him to obtain a Class B Refrigeration License After much discussion Attorney Morton said he felt the matter could be resolved, subject to Mr. Davis1 approval, by the Board authorizing a letter to the State Office in Jacksonville saying the County does not issue Class B Refrigeration Licenses, Mr. Hamilton has been in this business for a considerable time and, as far as the County is concerned, he is competent to receive the necessary License. Robert Smith moved authorization of the letter, subject to Mr. Davis approval, which was seconded by Jim Howell and carried by unanimous vote. Percie Mae Lee, President of the Democratic Womens Club, along with Barbara 1-locutt and Jenese Truelson, presented Howard Barnes with a check toward his campaign funds. Barnes expressed heartfelt appreciation to the Club for this gift and promised it would be put to good use. Next on the agenda was the first of two public hearings on the Community Development Block Grant. Mr. Westell, with Westell & Associates, explained that this year there is approximately 5 - 12 million dollars available for small communities in the State of Florida and Santa Rosa County falls within the category of small cities. Mr. Westell said there are two type applications (1) Comprehensive and (2) Single Purpose. He said the Comprehensive application is much more complicated and would require a lot more amendment and administration and recommended the Single Purpose Application. He said the money can go toward housing rehabilitation, new housing construction, public water facilities, streets, drainage, sewage treatment, collector lines etc. Mr. Westell presented a proposal for a Single Purpose grant program which would apply for roughly $460,000 and recommended the rehabilitation of homes in a specific area in Bagdad. It was noted a second public hearing would be held on November 3 at 7:00 p.m. Mr. Westell requested a Resolution stating that the County desires to apply for these funds and the application is being made by the Board of County Commissioners. Mr. Westell was asked to get with Attorney Morton on the wording of the Resolution. Adams moved approval of Resolution No. subject to the approval of Attorney Morton, which was seconded by Howard Barnes and carried by unanimous vote. Millard Adams asked if it would be possible for the City of Milton to be approached concerning the administration of the program. Mr. Westell said he would not recommend this and explained the reason why. He suggested John Wilkinson be designated as overall administrator and recommended a Housing Inspector/Coordinator and secretary under Mr. Wilkinson. Mr. Westell noted however that the City of Milton had acknowledged it sti1l be willing to assist with the administration of the program. Robert Smith stressed the importance of having someone directly responsible for the program. John Wilkinson advised that Henry Mackaway had provided great assistance with a door to door survey of the people in the area in his own time and recommended a letter of commendation be sent to him. Barnes moved approval of a letter of recommendation to Mr. Mackaway, which was seconded by Robert Smith and carried by unanimous vote. Keith Miller with NIXDORF computer system made a brief presentation and explained the different options for lease and purchase. He said the County could purchase the equipment for $80,000 or lease it for $4,000 a month and noted the break even point would be 38 months, lie said the company offers. the option to try and buy, lease it for one year and then 70% of the $4,000 paid each month will apply toward the purchase price. William Carroll raised the question of maintenance. Mr. Miller said a maintenance representative would be stationed at Clearview to take care of the Counties in the area, and said he felt sure the Board would be well satisfied with the company and the maintenance service provided. William Carroll asked Mr. Schuster if he had any other quotations. Mr. Schuster said the hardware is mostly all the same, the biggest cost is the software. He had recommended NIXDORF because of its user friendliness and the software is available, the fact it has been proven in other Counties over the years1 and the big key is the satisfaction of other users, Mr. Schuster had furnished each Commissioner a copy of the computer system plan showing 8 terminal printers and 10 CRTs. Mr. Schuster said at this particular time at the beginning of the fiscal year with a very tight budget, he did not recommend purchasing anything, but felt the Board should use the option to purchase toward the end of the fiscal year when it is known there will be no fiscal problems. Millard Adams reminded the Board that he, Mr. Schuster, Mrs. Kicker and Miss Jones had made a trip examining computer systems and had determined this system would fit the bill for what is needed in Santa Rosa County. He said the Committee recommends this system and moved the Board authorize the Budget Office, working with the Clerks Office, to prepare the rental option agreement with NIXDORF. Robert Smith seconded the motion. Millard Adams asked Ms. Kicker if she concurred with the recommendation, and she said yes. At the request of Robert Smith, Attorney Morton advised that the Board is not required to advertise for bids when it leases and there is also the uniqueness of the software, and confirmed there would be no problem when the Board decides to purchase. The motion carried by unanimous vote. Paul Otto met with the Board, said he has held a Plumbing License in Santa Rosa County for some time and now finds he cannot renew his License without a Master Plumbers Card. He said he understood other people in his situation had been grandfathered in but he had never received any notification with regard to this. Mr. Otto explained that the matter was urgent as he had a job to start at Navarre on Monday. After much discussion Robert Smith moved approval of Mr. Otto being grandfathered in for a Master Plumbers Card, subject to the approval of Sam Davis, which was seconded by Millard Adams and carried by unanimous vote. Industrial Park/Navarre Beach Development Committee - Adams & Barnes 1. A letter from Geo. Markham & Sons requested the masonry work on the Industrial Park sign be done as suggested by the Board, the cost be deducted from their bill and the remainder be paid to them. Adams advised that Tom Suther had checked with the schools and the Vo Technical College but the classes are not at a point where they could do the necessary work. He said the Public Works Department has given an estimate for construction of the block planter of $179.52, which is $90 for materials and $89.52 labor. Adams said the Committee recommends the amount of $179.52 be deducted from Markhams bill, the balance of the bill be paid to him, and the Public Works Department be authorized to proceed with the necessary work for the Planter at the Industrial Park. Adams moved approval, which was seconded by Barnes and carried by unanimous vote. 2. Adams noted that in October 1981 the Board requested the Industrial Development Authority to develop a plan for landscaping the Industrial Park, the plan was accomplished with the aid of the County Agent but it was determined, due to the approaching summer months, that the plan should be held in abeyance until the cooler months. He said bids were received and these have been confirmed by telephone, and the IDA request this project proceed. Adams advised the IDA also recommend a sprinkler system be installed at each side of the main entrance road to provide adequate water for landscaping. Adams said he felt the Board should advertise for sales bids, in addition to the proposals made back in March. Adams moved the IDA prepare specifications, and the Clerks Office be authorized to advertise for sealed bids for landscaping and the sprinkler system at the Industrial Park. Barnes seconded the motion and it carried by unanimous vote. Personnel Committee- Howell & Smith 1. A letter from DeVann Cook, ENS Director, requested letters of commendation from Jeff Floyd, Communications Supervisor, be placed in the personnel files of Marsha Cogswell and Patti Clarno. Also letters of commendation from Jay Hospital be placed in the personnel files of Larry Owens, Mary Camp and Jerry Odom. Howell moved approval, which was seconded by Adams and carried by unanimous vote. 2. A letter from Gus Schuster, Budget Officer, requested a letter of commendation be placed in the personnel file of Carol Stanhope. Howell moved approval, which was seconded by Adams and carried by unanimous vote. 3. Howell moved approval of the employment of Ann Johnson as Secretary I for the Board (a Non Civil Service position), which was seconded by Adams and carried by unanimous vote. 4. A letter from Ben Henry Pooley, Public Works Director, recommended George Stokes be reclassified from Equipment Operator I to Equipment Operator II. The salary will remain the same but will change from Range 8, Step 6 to Range 10, step 4. This matter was referred to the Personnel Committee for recommendation. 5. Ben Henry Pooley recommended the creation of a Road Sign Technician position, in Range 14, step 1. He said Don Mimns had been doing this job for two years so the position needs to be created. The matter was referred to the Personnel Committee for recommendation. 6. Howell moved approval of travel expense for Ed Nugent to attend the Department of Veteran and Community Affairs Training Conference, October 18-26, and Mid-Winter Conference in St. Petersburg, October 26-29. Adams seconded the motion and it carried by unanimous vote. 7. Adams noted that since Jim Weeks had given notice of termination he had discussed with the Public Works Director the appointment of someone to fill the position during the interim period until a permanent replacement is obtained. Adams said he felt it would be appropriate for Larry Stanhope to familiarize himself with the activities at Navarre Beach before Mr. Weeks departure on November 15 so there could be some continuity, and that Larry Stanhope fill the position temporarily. Adams moved approval, which was seconded by Smith and carried by unanimous vote. Tom Justice said it might be beneficial if his firm were to perform some of the engineering functions done by Jim Weeks, and the Board said they would keep-this in mind for future reference. Administrative & Professional Services Committee - Carroll & Howell 1. A letter from the Santa Rosa Hospital requested to purchase gas from the County for the use of their two vehicles. The matter was referred to the Public Works Committee for recommendation. 2. Ed Hughes, with Dyson & Co. advised he could remove the old Red Cross building for the sum of $2,495, and the Public Works Department and Public Works Committee recommend this be done. Howell moved approval, which was seconded by Smith and carried by unanimous vote. Adams asked that a letter be sent to the City of Milton advising them of this. 3. A letter from Sheriff Powell expressed concern relating to maintenance of the jail and felt the Board should be included in this. Carroll said it needs to be determined who is going to do the maintenance, Jimmy Stewart or the Board. This matter was referred to the Public Works Committee for recommendation. 4. A letter from Exxon advised it proposes to install a 12 pipeline to cross two small creeks southward of St. Regis Production Facility in Section 9, Township 5 North, Range 29 West. Exxon requested utility dredge and fill permits from the Board. Howell roved approval of a letter of no objection to the Department of Environmental Regulation, which was seconded by Barnes and carried by unanimous vote. 5. A letter from the Department of Transportation advised that a study had been conducted on SR.4 and C-l9l and, based on the information received, the installation of a flashing beacon is not recommended at this time. Carroll said since the State did not recommend this the Board had agreed in its Committee of-the Whole meeting that no further action would be taken on this matter. Smith moved the Board adopt a policy with reference to traffic signal lights that, once the State does a study, and if it is determined to be warranted, that the County fund 25%. Carroll suggested the motion be if the DOT requests the installation then the County would pay its share. Smith agreed to the amendment, which was seconded by Adams and the motion, as amended, carried by unanimous vote. 6. A letter from Jim Weeks served notice of his intention to terminate his employment with Santa Rosa County, effective November 15. Carroll advised the Personnel Committee would check into possible replacements. Adams moved approval of a letter to Mr. Weeks accepting his resignation and expressing appreciation for his work and contribution to the development of Navarre Beach. Smith seconded the motion and it carried by unanimous vote. 7. A Memo from Attorney Morton advised the deadline date for dirt roads is November 1, 1982 and stated that the only basis for making exceptions would be: (a) construction has commenced and is continuing and the Board finds the individuals have made a good -faith effort to complete their roads in a timely manner and have been prevented from doing so by an Act of God, e.g. events beyond their control. (b) the parties seeking the extension notify the Board prior to November 1, 1982 and request an extension. (c) That the parties warrant to the Board that they will complete the roads within a time frame acceptable to the Board. Attorney Morton advised that should the Board desire to make a general extension of the deadline date this could only be done by amending the Ordinance pursuant to law, and this would involve referring the entire matter to the Planning Board for their recommendation prior to final action by the Board. This could possibly subject the Board to some litigation by developers who have paved their roads in reliance on the original deadline established by the Board. Carroll noted that some developers have informed the Board they will be unable to reach the deadline and the Public Works Committee and Public Works Department recommend the deadline be extended to January 1, 1983 for Bill Pullum and Sarah Price, if they submit a formal request prior to November 1, and the Board will investigate the request and determine whether or not it meets the requirements set forth in the Attorneys opinion. Tom Justice was requested to look at each Subdivision and come back with a recommendation. Barnes moved approval of the Public Works recommendation, which was seconded by Smith and carried by unanimous vote. 8. Smith moved Billy M. Lee be appointed to replace him on the Indigent Committee, which was seconded by Howell and carried by unanimous vote. 9. Carroll noted that the Regular Meetings of November 11 and November 25 are public holidays so it was the consensus of the Board these meetings should he cancelled. Carroll advised the following meetings for the month of November: November 16 Committee of the Whole in Milton 8:00 a.m. November 16 Regular Meeting (with swearing in of new Commissioner, etc.) 9:00 a.m. November 30 Regular Meeting in Jay 7:00 p.m. Clerks Agenda: 1. It was noted the October 14 meeting had been cancelled and Mrs. Kicker advised that, as instructed by the Board in the October 7 meeting, she and Jackie Kerr had met at 10:00 a.m. for the purpose of receiving and opening bids on surplus equipment and the bulkhead on Bay Street and the Public Hearing concerning the closing of a portion of Cross Street in Smithville Subdivision. Bids were received from the following: Bulkhead on Bay Street: 1. Mitchell Construction Co. Inc. $13,813 2. Soule Marine Enterprises, Inc. $13,357 Surplus Equipment: 1. Frank Rowell. 2. Marguerite Mathews. 3. First Baptist Church. 4. Jackie Kerr. 5. Lucy Brooks. 6. Velma Foster. 7. Gwen Wingate. 8. Delores Baxley. 9. Dale Levins. 10. Retarded Citizens. Mrs. Kicker said the bids were opened, the bulkhead bids were referred to Tom Justice for tabulation and recommendation and the surplus equipment were referred to the Clerks Office for tabulation and recommendation. Mrs. Kicker said no one appeared concerning the closing of a portion of Cross Street and there were no written comments. Mrs. Kicker advised the following were the high bidders on surplus equipment: 1. Adding Machine (ADDOX) Model 2353 M. Mathews $ 5.16 2. Adding Machine (ADDOX) Model 154 V. Foster $15.00 3. Calculator (FACIT) M. Mathews $ 5.76 4. Adding Machine (VICTOR) No bid 5. Calculator (SMITH CORONA) 16 digit No bid 6. Typewriter (IBM EXECUTIVE) V. Foster $20.00 7. Typewriter (IBM EXECUTIVE) L. Brooks $20.00 8. Typewriter (ROYAL) D. Baxley $60.00 9. Stenographer Chair - Green Retarded Citizens $15.00 10. Stenographer Chair - Black Retarded Citizens $15.00 11. Stenographer Chair - Red Retarded Citizens $15.00 12. Stenographer Chair - Black Retarded Citizens $15.00 13. Straight back chair No bid 14. Stenographer Chair - Red Retarded Citizens $15.00 15. Portable Cassette Player - CRAIG J. Kerr $10.00 16. Graphotype Addressograph & Cutter First Baptist Church $241.50 Smith moved approval to award the bids to the high bidders, which was seconded by Barnes and carried by unanimous vote. Mrs. Kicker said the bids for the bulkhead were referred to Tom Justice for tabulation and she asked him for his recommendation, Mr. Justice recommended the bid be awarded to Soule Marine Enterprises, Inc. -in the amount of $13,357. as the lowest bidder. Howell moved approval to award the bid to Soule Marine Enterprises, Inc. as the low bidder meeting specifications, which was seconded by Adams and carried by unanimous vote. After having determined that the required public notice had been given concerning the closing of a portion of Cross Street, Smith moved approval of a Resolution vacating, abandoning and discontinuing the therein described road. Adams seconded the motion and it carried by unanimous vote. BCC FILE No. ____ RECORDED IN OR BOOK ___ AT PAGE ___ 2. Mr. Gerald Barnes, Clerk of Courts, met with the Board and presented his check in the amount of $75,306.48. excess fees for the fiscal year ended October 31, 1982. He also made a brief presentation to the Board covering some of the work of his office for the last year, which included 9,897 traffic cases filed, misdemeanors 1,468, 513 cases filed in County Court not related to traffic cases. In Circuit Court there were 583 criminal cases, 190 juvenile cases, 162 Probate cases and 988 civil proceedings. Mr. Gerald Barnes said the investment program is being managed very efficiently and $1,390,651.59. interest has been earned this fiscal year. 3. Mrs. Kicker requested a public hearing be scheduled for the vacation of a portion of Oakridge Park Subdivision. The Board scheduled this for November 16 at 10:00 a.m. 4. Barnes moved approval of the surety for the following bonds, which was seconded by Adams and carried by unanimous vote. 1. Toby Higdon $1000 Deputy Sheriff Western Surety Co. 2. Gary W. Stewart $1000 Auxiliary Deputy Sheriff The Travelers Indemnity Co. 3. James L. Barnes $1000 Auxiliary Deputy Sheriff Western Surety Co. 5. The Board approved the following 10 indigent patients for Santa Rosa Hospital in the amount of $16,209.20. 1. Theresa Bryant $ 162.16 6. Richard L. Bray, Jr. $2,431.38 2. Earnestine Currie $ 486.27 7. Callie Campbell $1,296.74 3. Cora Purvis $ 486.27 8. Johnny Ganzy $ 648.37 4. Alfreda Davis (decd) $6,807.80 9. Helen Mae Gordon $2,431.38 5. Thora J. Passmore $ 972.55 10. Mary E. Jenkins $ 486.28 Budget & Insurance Committee - Smith & Adams 1. Smith advised the Committee had met and discussed the Mental Health situation with State and County officials and recommended the Board not take any action until the District Mental Health Board meets next week and then ask them and Dr. Goldberg to appear before the Board at the next board meeting on November 16. Dr. Goldberg was in attendance and presented each Commissioner a copy of his formal counter proposal to the one under consideration by the Board. He confirmed that he would be making a proposal to the District Mental Health Board and would continue with the present system for a month or two. 2. Smith moved approval of a Change Order in the amount of $2,807. to Dyson & Co. for the jail elevator, in connection with the jail construction project, which was seconded by Adams and carried by unanimous vote. 3. Smith moved approval of an intra fund transfer of $2,660 for the Sheriffs budget from expenses other than salaries to salaries to cover the cost of living increase for Dennis Norred. Adams seconded the motion and it carried by unanimous vote. 4. Smith moved approval of an increase in sales tax from 4% to 5% for anything relating to the jail project purchased in Florida. Adams seconded the motion and it carried by unanimous vote. 5. Smith moved approval for Attorney Morton to send a letter to the Medical Examiner informing him the County will pay him an additional $2,500 to fund his position for the remainder of the year. Adams seconded the motion and it carried by unanimous vote. 6. John Wilkinson advised it will be possible to document all the necessary information -to enable the County to receive all the Emergency Management Assistance funds available up to October 31. Smith moved acceptance of Mr. Wilkinsons report, which was seconded by Adams and carried by unanimous vote. 7. A letter from Mr. Fisher, Property Appraiser, advised that the cost of living increase for Greg Brown can be funded from his budget by intra fund transfer. Smith moved approval, which was seconded by Adams and carried by unanimous vote. 8. Smith moved approval for Attorney Norton to write to the City of Gulf Breeze and ask them to participate in the cost of the metal thickness test for the Gulf Breeze fishing pier. Howell seconded the motion and it carried by unanimous vote. 9. Smith noted the Industrial Development Authority had requested permission to retain funds for the purpose of improvements at the Industrial Park. Mr. Schuster said he recommended the County retain these funds so that a higher interest rate could be obtained, and an account be set up for improvements at the Industrial Park. Smith moved approval of the Budget Officers recommendation, which was seconded by Adams and carried by unanimous vote. 10. Smith advised the contract for the auditors is up for renewal and the Committee recommends, in view of the cost that it be put out for bids in a manner similar to the Professional Negotiations Act. Smith moved approval, which was seconded by Adams and carried by unanimous vote. He confirmed this would include the industrial Development Authority, Navarre Beach and the Civil Service Board. 11. Smith moved Creel, Bryan &Gallagher be authorized to do an audit for the industrial Development Authority from its inception at a cost of $700, to be paid from the Industrial Park Account. Adams seconded the motion and it carried by unanimous vote. 12.Smith noted that the $35,000 for re-roofing the Administrative Center was budgeted in fiscal year 1982 and recommended a line item transfer of this amount from accrued vouchers to administrative center maintenance. Smith moved approval, which was seconded by Adams and carried by unanimous vote. 13.Smith moved approval to transfer Martin Wolfe from Mosquito Control to Road and Bridge for salary purposes. Mr. Schuster explained that it is not necessary for Road and Bridge funds to be amended by the sum of $12,650 as there are sufficient funds in Road and Bridge salaries to cover this, and Pooley agreed. Adams seconded the motion and it carried by unanimous vote. 14. Smith moved approval of the revised Landfill certified budget due to the elimination of the position previously held by Martin Wolfe in Mosquito Control, and also cash carry over in State II. Adams seconded the motion and it carried by unanimous vote. Public Works &Recreation Committee - Barnes &Carroll 1. Barnes move approval to have the apron of Holley Assembly of God Church on SR. 87 at a cost of $2,221.76. Howell seconded the motion and it carried by unanimous vote. 2. Barnes moved approval for the Clerks Office to advertise for bids for fencing the holding pond in Highland Woods, which was seconded by Adams and carried by unanimous vote. 3. Barnes moved approval for Tom Justice to check out the easement at the John Broxson Cemetery and, if necessary, for a survey to be done to see where the easement is located. Howell seconded the motion and it carried by unanimous vote 4. Barnes moved acceptance of the resignation of James Gillis and for a letter of commendation for his services, which was seconded by Howell and carried by unanimous vote. 5. Barnes moved approval for the Public Works Department to proceed with the Department of Transportation permits in relation to the Fowler drainage ditch, and the matter be referred to the Budget Committee to see where the funds for this project would come from. Adams seconded the motion and it carried by unanimous vote. 6. Adams moved approval for the Public Works Department to check out whether right of way is available, and what would be- involved to establish an emergency route at Mulat. Barnes seconded the motion and it carried by unanimous vote. Attorneys Report: 1. Advised that Exxon had requested to place another flow line across Shell Road and recommended approval. Barnes moved approval, which was seconded by Howell and carried by unanimous vote. 2. Had reviewed the Medical Examiner annual contract with the State by which the Board passes the sum of $7,400 to the Medical Examiner, and-the same is in order. Howell moved approval for the chairman to sign the contract, which was seconded by Barnes and carried by unanimous vote. 3. Advised that the State had informed him that a license was no longer necessary for the pier at Navarre Beach. Barnes moved approval of a letter requesting the license be cancelled, which was seconded by Adams and carried by unanimous vote. 4. Had received a letter from the Post Office advising the price of the Post Office Facilities on Caroline Street is $100,000 -$110,000 if a State, County or City is interested in purchasing, and noted the option expires November 1. It was noted this would be discussed in the Courthouse Space Meeting on Monday, October 25. Other Business: 1. Barnes noted that some months ago the Department of Transportation had been requested to install signal lights on St. Johns Street at the railroad crossing in East Milton. He asked that the Board again make a similar request as it is a dangerous crossing with school buses and a lot of traffic going across and moved approval. Carroll said he had also received requests for a signal light at this location. Adams seconded the motion and it carried by unanimous vote. Engineers Report: 1. Noted everything was not in order on the Plat of TOM KING ESTATES, UNIT 2, so recommended action be delayed on this item. 2. Recommended approval of the Flat for THE WOODLANDS, UNIT NO.1, for recording purposes only, being a planned unit development of a portion of Sections 20 C 21, Township 2 North, Range 28 West. Mr. Justice noted the parking areas and driveways will remain private. Howell moved approval, which was seconded by Adams and carried by unanimous vote. 3. Recommended approval of the revised Construction Plans for CLOVER LANE ESTATES, PHASE I; Smith moved approval, which was seconded by Howell and carried by unanimous vote. 4. Recommended approval of the Flat of NAVARRE BY THE SOUND, for recording purposes only, being a Subdivision lying in Section 21, Township 2 South, Range 26 West. Howell moved approval, which was seconded by Barnes and carried by unanimous vote. 5. Recommended approval of the Preliminary Flat of ROBLEDAL ESTATES, UNIT #7, for recording purposes only. Howell moved approval, which was seconded by Smith and carried by unanimous vote. 6. Recommended approval of the Construction Plans for ROBLEDAL ESTATES, UNIT #7. Howell moved-approval, which was seconded by Barnes and carried by unanimous vote. 7. Recommended acceptance of the following streets in PERNENTERS FARMS SUBDIVISION (American Farms) for dirt road maintenance. Barnes moved approval, which was seconded by Howell and carried by unanimous vote. 1. Phoenix Drive 3300 l.f. 2. Provincial Road 1320 l.f. 3. American Farms Road 3300 l.f. 4. Pinto Drive 1320 l.f. 5. Wren Road 660 l.f. 6. Santa Gertrudeas Drive 5280 l.f.. 7. Ponderosa Road 2640 l.f. 8. Charlois Road 13 0 1.f. 9. Green Springs Drive 4620 l.f. 8. Recommended acceptance of the following streets in TWIN HILLS ESTATES for dirt road maintenance. Adams moved approval, which was seconded by Smith and carried by unanimous vote. 1.Deerwood Circle, approx. 2600 l,f. 2. Autumn Drive, Approx. 1030 l.f. 9. Mr. Justice advised he had discussed the railroad loading dock for the Industrial Park with Tom Suther and recommended a dock approximately 40 be located approximately midpoint of the westernmost railway siding in the Industrial Park. Barnes said he felt there should be two docks so two firms could use them, but it was the general consensus that only one should be built in the first instance. Carroll said he felt the cost should be paid from the Industrial Park account, and the Board agreed. Adams moved Mr. Justice prepare the necessary specifications for the County to construct this dock, and funds be earmarked for the project from the Industrial Park account, which was seconded by Barnes and carried by unanimous vote. 10. Mr. Justice recommended payment in the amount of $28,132.80 to B.H.C. Construction Co for the downtown parking lot. Carroll entertained a motion for a letter to the School Board asking if they will contribute one-third of the cost. Mr. Justice noted there would be additional cost for black topping. Guy Thompson was in attendance and said he understood the City of Milton would pay the whole bill and the County could reimburse the City for their share. Adams moved authorization, on Mr. Justices recommendation, for the Clerks Office to contact Mr. Harber to see whether or not the check would come from the County to the City or from the County to the contractor. After more discussion, and it being noted the contract was between the City and the contractor, Adams moved the County make payment of $28,132.80. direct to the City as soon as possible, also a letter be sent to the School Board asking them for conceptual approval for participation with one-third of the project. Smith seconded the motion and it carried by unanimous vote. Robert Smith noted this would be his last meeting as a Commissioner and said he wished to place on record that he had thoroughly enjoyed the last two years, and the last four years with Howard Barnes, and noted that only Irene Kicker and Ben Pooley were here at the beginning of his political career. Smith said he had really enjoyed working with the Board and knew Billy Lee would also have a good working relationship with them.
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