S.N.K.I. is looking for an Events Co-ordinator! EVENTS CO-ORDINATOR Here is an opportunity for an outgoing person with excellent social and organizing skills to apply their talents for animal welfare! S.N.K.I. is looking for an enthusiastic and creative individual who loves planning events to help us raise our public profile. Can you pull together resources to make an event well-attended, fun and a huge success? The success and growth of Spay Neuter Kingston Initiative depends on establishing and expanding our public profile. With an increased number of supporters, we can offer better services to the community such as an expanded T/N/V/R (Trap/Neuter/Vaccinate/Return) program, Cat Foster/Adoption Program and Dog Foster/Adoption Program. The Event Coordinator is key to our improved visibility and reputation in the community. As Event Coordinator, you will enjoy seeing how your skills can help bring in donations and engage the community in our animal welfare work. RESPONSIBILITIES Adoptathons - Liaise with potential adoption partners (Pet Valu, PetSmart) regarding planned adoption events, times, locations, and other logistics; - Contact foster homes to determine participation in events and organize schedule for adoption events (i.e. which cats or dogs will attend and when); - Ensure required supplies are organized and in place on day of adoption events (kennel or cage, litter box, food and water bowl, SNKI literature). Events - Complete necessary event applications to secure proper permitting & licensing (insurance if required); - Track and submit follow up reports to board of directors; - Draft letters to sponsors; - Compile information packets for events and meetings; - Track and report out event RSVPs - Recruit volunteers for various events in co-operation with Volunteer Co-ordinator - Track event data for purposes of evaluating attendance, the effect of weather conditions and the need to revise event format - Initiate outreach to event venues to secure dates and request information - Maintain inventory of marketing and event collateral - Complete on-site management of SNKI events - Ensure proper event layout and timely setup - Manage event staff - Manage on-site giveaways and raffles Marketing Responsibilities - Research and recommend marketing collateral pieces, i.e. pens, flash drives, bags, etc. - Compile information packets and event giveaway bags - Post events on internal and external calendar Qualifications: - Excellent writing, editing and verbal skills a must - Strong verbal and interpersonal communication skills - Customer service skills for responding to in person and to phone inquiries - Close attention to detail a must - Ability to multi-task and manage multiple projects and deadlines simultaneously - Demonstrated decision-making skills, with proven integrity and sound judgment - Proficiency with computer programs including Microsoft Word, Excel, Outlook Adobe and other software as may be deemed useful - Flexibility in work schedule - Sense of humor appreciated Additional: - Meet/maintain close contact with the Volunteer Coordinator to determine volunteer requirements well in advance of any events and to coordinate efforts; - Provide feedback to the Volunteer Coordinator on volunteer participation for evaluation purposes. Reports To: S.N.K.I. Board of Directors Compensation: S.N.K.I. is 100% volunteer-run so this is a non-paying position. We’ll be happy to give you lots of credit for a job well done, provide references for any of your job applications and make sure you know you are appreciated!
Posted on: Thu, 25 Jul 2013 18:16:39 +0000
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