Scope Open competition Closing Date February 3, 2014 Classification Administrative Support 4 Ministry Infrastructure About Us The Government Facilities Branch is looking for a highly motivated, detail orientated, motivated individual to perform various administrative functions within a team environment with the Capital Project Division. For those wishing to avoid both traffic build-up and parking issues synonymous with working downtown, the office is located in the beautiful Neil Crawford Centre, on the south-west side of the city (6950 - 113th street) and is close to an LRT station. Role Reporting to the Director of Government Facilities, you will provide administrative support to a team of professional staff. As the successful candidate, you will need to set priorities and consistently meet deadlines while producing quality work. In this role, you will coordinate the flow of information for the Director and other staff within the Government Facilities Branch by managing the day to day administration, coordination and preparation of correspondence and briefing materials. You will maintain and make enhancements to both the paper and electronic filing system, including SharePoint, to help ensure that coordinated and timely responses are provided on action requests, enquiries, and general correspondence. You will be tasked with providing a variety of other administrative support services for the Director and team, this may include (but not limited to) paying various invoices, preparing expense claims, typing correspondence, setting up meetings, making travel arrangements, and preparing presentations, meeting agendas and other documentation packages for meetings. General IT knowledge and a working knowledge of office equipment (photocopiers, fax machines, printers, etc.) would be an asset. Your extensive knowledge of ARTS will assist with the significant number of action requests that the Branch responds to. There is a high volume of work which must be expedited in an efficient manner to meet project deadlines and which is sometimes of a confidential nature. The ideal candidate will be dependable, show initiative, exercise professionalism, is able to work independently, have excellent communication, organizational and interpersonal skills, along with good attention to detail. The ability to handle many assignments simultaneously and adjust to changing priorities is critical. The successful candidate will also be required to back up and cover off for other administrative staff during absences and vacations. Qualifications High School Diploma and a minimum of 2 years of progressively responsible related experience in office administration is required. Experience with Microsoft Office Word and Excel is required. Government of Alberta (GoA) experience, as well as applicable experience with GoA computer programs including ARTS, IMAGIS, Exclaim, and SharePoint are strongly preferred. An Office administration and/or secretarial certificate, while not essential, will be considered an asset. Salary $1,582.24 to $1,933.21 bi-weekly ($41,296 to $50,457 annually). Notes This competition will be used to fill a number of current and future vacancies in various ministries throughout the Government of Alberta. How to Apply Online applications are preferred. If you apply online, please ensure your cover letter and resume are submitted as one file. If you are unable to apply online, please submit your cover letter and resume, quoting the Job ID, to: Ben Mitten, Alberta Infrastructure, 3rd, Floor, Infrastructure Building, 6950 - 113 Street, Edmonton, AB, T6H 5V7. Phone: (780) 641-9261; Fax: (780) 422-5138. Applicants who apply online will be able to track the status of this competition. Closing Statement We thank all applicants for their interest. All applications will be reviewed to determine which candidates education and experience best meets the needs of the position. Only individuals selected for interviews will be contacted. Scope Open competition Closing Date February 3, 2014 Classification Administrative Support 4 Ministry Infrastructure About Us The Government Facilities Branch is looking for a highly motivated, detail orientated, motivated individual to perform various administrative functions within a team environment with the Capital Project Division. For those wishing to avoid both traffic build-up and parking issues synonymous with working downtown, the office is located in the beautiful Neil Crawford Centre, on the south-west side of the city (6950 - 113th street) and is close to an LRT station. Role Reporting to the Director of Government Facilities, you will provide administrative support to a team of professional staff. As the successful candidate, you will need to set priorities and consistently meet deadlines while producing quality work. In this role, you will coordinate the flow of information for the Director and other staff within the Government Facilities Branch by managing the day to day administration, coordination and preparation of correspondence and briefing materials. You will maintain and make enhancements to both the paper and electronic filing system, including SharePoint, to help ensure that coordinated and timely responses are provided on action requests, enquiries, and general correspondence. You will be tasked with providing a variety of other administrative support services for the Director and team, this may include (but not limited to) paying various invoices, preparing expense claims, typing correspondence, setting up meetings, making travel arrangements, and preparing presentations, meeting agendas and other documentation packages for meetings. General IT knowledge and a working knowledge of office equipment (photocopiers, fax machines, printers, etc.) would be an asset. Your extensive knowledge of ARTS will assist with the significant number of action requests that the Branch responds to. There is a high volume of work which must be expedited in an efficient manner to meet project deadlines and which is sometimes of a confidential nature. The ideal candidate will be dependable, show initiative, exercise professionalism, is able to work independently, have excellent communication, organizational and interpersonal skills, along with good attention to detail. The ability to handle many assignments simultaneously and adjust to changing priorities is critical. The successful candidate will also be required to back up and cover off for other administrative staff during absences and vacations. Qualifications High School Diploma and a minimum of 2 years of progressively responsible related experience in office administration is required. Experience with Microsoft Office Word and Excel is required. Government of Alberta (GoA) experience, as well as applicable experience with GoA computer programs including ARTS, IMAGIS, Exclaim, and SharePoint are strongly preferred. An Office administration and/or secretarial certificate, while not essential, will be considered an asset. Salary $1,582.24 to $1,933.21 bi-weekly ($41,296 to $50,457 annually). Notes This competition will be used to fill a number of current and future vacancies in various ministries throughout the Government of Alberta. How to Apply Online applications are preferred. If you apply online, please ensure your cover letter and resume are submitted as one file. If you are unable to apply online, please submit your cover letter and resume, quoting the Job ID, to: Ben Mitten, Alberta Infrastructure, 3rd, Floor, Infrastructure Building, 6950 - 113 Street, Edmonton, AB, T6H 5V7. Phone: (780) 641-9261; Fax: (780) 422-5138. Applicants who apply online will be able to track the status of this competition. Closing Statement We thank all applicants for their interest. All applications will be reviewed to determine which candidates education and experience best meets the needs of the position. Only individuals selected for interviews will be contacted.
Posted on: Tue, 28 Jan 2014 17:01:02 +0000
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