The October BoS Regular Meeting Synopsis The October 15, 2014, Board of Supervisors meeting was called to order at 7:00 PM by Chairman Frank Harris. Supervisor Bennett offered the invocation and everyone joined in the Pledge of Allegiance. The Agenda was amended to include a VDOT request for closure of the Namozine Bridge and consideration of submission of a grant application for sidewalks in the Amelia Courthouse Village area. The Board unanimously approved minutes from the September 17, 2014 Regular meeting, and the October 3, 2014 Continued meeting. Financial Reports for the month of September were also unanimously approved. Taylor Harvie, County Administrator, presented the monthly VDOT report on activity and projects in the County. He advised the Board that Butch Sirry would be out on medical leave and Crystal Smith would be the contact for Amelia County until his return. A Public Hearing was held for the TransTech Alliance Regional Development Agreement. No citizen came forward and the Board unanimously approved to enter into the agreement. A second Public Hearing was held to consider the South Central Workforce Investment Consortium Agreement. Again, no citizen came forward and the Board unanimously approved to enter into the agreement. During the Citizen Comments, no one came forward to speak. Supervisor Bennett stated that he has had several citizens inquire about the 2.5% fee charged by the Treasurer’s Office when paying tax bills by credit card. Taylor Harvie explained that the fee was charged by a third party and Amelia County was forced to pass the convenience fee on to the citizen in order to receive the full revenue budgeted. Pamela Conyers, Treasurer, also explained that a customer can still pay on line with no additional charge or by a debit transaction in the Treasurer’s Office. She also noted that the extra fee was noted on the tax bill. Supervisor Barnard made a motion to have Renee P. Winfree re-appointed to the Planning Commission for another 4 year term to begin January 1, 2015. The motion was unanimously approved. Amelia County received a request from Chesterfield County for donations for the Med-Flight Program. Since Med-Flight handled 84 missions in Amelia County during the period of FY 11 through FY14, Chesterfield was requesting a $1400 donation, an increase of $200 for the budgeted amount. The Board unanimously approved the donation. The Board also approved a Resolution to proclaim November 15, 2014 as America Recycles Day in Amelia. A request for the Commonwealth’s Regional Council to assist the Amelia County Fire Department in applying for the Firefighter’s Grant was unanimously approved, with the Fire Department being responsible for payment of grant writing services. Taylor Harvie brought a request to the Board from VDOT to close Namozine Bridge on Route 708 for repairs, instead of having a temporary one lane crossing. The cost would be significantly less and the closure would create a 3 mile detour for about nine months. The board unanimously agreed. The Board also agreed to have a grant application submitted for a possible project for the VDOT Transportation Alternatives Program to connect existing sidewalks that run into the Amelia Courthouse Village area. Taylor Harvie presented his monthly report that included the Waste Management revenue totals as $ 47, 469.67 for the month of September. Mr. Harvie advised the Board that the Piedmont Court Services Annual Report was provided for their review, along with the Annual Business meeting notice for Virginia Association of Counties. There was a copy of an Order for Notice and Comment regarding an application by Columbia Gas to the Virginia State Corporation Commission, along with a letter concerning the 2015 Guidelines for the Virginia Cooperative Gypsy Moth Suppression Program for informational purpose. Mr. Harvie advised the Board that he received a letter from Mid-Atlantic Broadband Communities Corporation thanking Amelia County for the RFP sent last month for a Data Center Site. Project:HOMES has included Amelia County, along with Buckingham, Cumberland and Prince Edward in the Weatherization Services. Hefty and Wiley submitted a letter to the County Administrator advising him that a handicapped parking ticket was dismissed for Carol Kinser Poe. Mr. Harvey shared the information with the Board. During Board members comments, Supervisor Jones let the Board know that Crossroads Community Services Executive Director, F. Will Rogers had submitted his resignation effective December 31, 2014. Supervisor Barnard asked Finance Director, Carla Cave the status of the County Audit. Ms. Cave advised that the audit was complete and Federal Reimbursements by the School Board had once again not been received and Amelia County would have to cover the budgeted funds until they were received. Mr. Barnard expressed his concern for the repeated delay in receipt of these funds when it could be prevented by requesting reimbursement in a timely manner. Supervisor Jones questioned why the same agencies failed to submit quarterly reports. Mr. Harvie said he would address the problem to those agencies. In accordance with §2.2-3711 of the Code of Virginia, 1950, the County Administrator requested a Closed meeting to discuss Economic Development. Supervisor Whitaker made a motion to enter into a Closed Session. The Board unanimously approved the motion. After returning from the Closed meeting, Supervisor Jones motioned for the Board to come out of Closed Session and it was unanimously approved. According to §2.2-3711 of the Code of Virginia, 1950, The Board unanimously approved the required certification on a motion by Supervisor Whitaker. There being no further business, there was a motion by Supervisor Jones to continue the October Regular meeting until November 10, 2014 at 5:30 PM to meet with the Amelia County School Board.
Posted on: Fri, 17 Oct 2014 00:32:09 +0000
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