The following is the agenda for Sandusky City Commission meeting for 8/12/13. To see the supporting documents to these agenda items, visit ci.sandusky.oh.us . Any questions or comments on any item you see here, or anything city related, feel free to contact me. ITEM #1 – ACCEPT FOUR PARCELS OF NON-PRODUCTIVE LAND THROUGH LAND REUTILIZATION PROGRAM Budgetary Information: The cost of these acquisitions will be approximately three hundred and thirty two dollars ($332) in title fees, recording fees and transfer fees, but upon sale the purchaser(s) shall be required to pay these costs and the city will recoup them. The taxing districts will not collect the delinquent taxes, assessments, penalties and interest currently due and owing in the amount of thirty one thousand three hundred thirty three dollars and sixty two cents ($31,333.62) of which twenty thousand three hundred ten dollars and nineteen cents ($20,310.19) is owed to the city for assessments. Demolition of the structure located at 304 West Monroe Street will be paid for with either Moving Ohio Forward Funds or out of the city’s nuisance removal fund and will not be recouped. By returning this nonproductive land to tax producing status, the taxing districts will begin collecting approximately one thousand seven hundred forty three dollars and forty eight cents ($1,743.48) yearly in real estate taxes and assessments. ITEM #2 – PURCHASE AND SALE AGREEMENT FOR PROPERTY LOCATED AT 611 PERRY STREET IN LAND REUTILIZATION PROGRAM Budgetary Information: The cost associated with this purchase and sale agreement is the total amount of the deed preparation, recording fees and any other customary fees that may be due and payable in the ordinary course of the sale and purchase transaction. The city will recoup the cost of the expenses from the non-refundable earnest money deposit of one hundred and eighty seven dollars ($187) required to be paid by the purchaser. ORDINANCE NO. : It is requested an ordinance be passed declaring that certain real property owned by the city as part of the land reutilization program identified as parcel #56-00658 located at 611 Perry Street, Sandusky, is no longer needed for any municipal purpose and authorizing the execution of a purchase and sale agreement with respect to that real property. ITEM #3 – PURCHASE AND SALE AGREEMENT FOR PROPERTY LOCATED AT 608 EAST JEFFERSON STREET IN LAND REUTILIZATION PROGRAM Budgetary Information: The cost associated with these purchase and sale agreements is the total amount of the title examination, survey and deed preparation. Any such costs shall be recouped by the city from the non-refundable earnest money deposits required to be paid by purchasers upon sale. The purchasers shall pay the real estate transfer tax and recording fees upon purchase. By returning this non-productive land to tax producing status, the taxing districts will immediately begin collecting real property taxes and assessments once again. ORDINANCE NO. : It is requested an ordinance be passed declaring that certain real property owned by the city as part of the land reutilization program identified as parcel #56-00465.000 located at 608 East Jefferson Street, Sandusky, is no longer needed for any municipal purpose and authorizing the execution of purchase and sale agreements with respect to that real property; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. ITEM #4 – PURCHASE AND SALE AGREEMENT FOR PROPERTY LOCATED AT 2212 MILAN ROAD IN LAND REUTILIZATION PROGRAM Budgetary Information: The cost associated with the request for proposals is the total amount of administrative staff time for preparation and fees for newspaper publication. ORDINANCE NO. : It is requested an ordinance be passed declaring that certain real property acquired through the city’s land reutilization program and owned by the city identified as Parcel #57-04055.000 located at 2212 Milan Road is no longer needed for any municipal purpose and authorizing and directing the city manager to proceed with a request for proposals process for the sale of property; and declaring that this ordinance take immediate effect in accordance with Section 14 of the city charter. ITEM #5 – DISPOSAL OF VEHICLE FORFEITED IN A CRIMINAL CASE TO SANDUSKY POLICE DEPARTMENT Budgetary Information: There is no budgetary impact. The proceeds from the sale will be placed into the police department’s forfeiture fund. ORDINANCE NO. : It is requested an ordinance be passed authorizing and directing the city manager to dispose of personal property as having become unnecessary and unfit for city use pursuant to Section 25 of the city charter; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. ITEM #6 – RESOLUTION OF NECESSITY FOR SPARC ROUTE BUS SHELTER PROJECT Budgetary Information: The engineer’s estimate for the total project cost, including engineering, inspection, advertising and miscellaneous costs is $68,000. The project will be funded with ARRA grant money at a maximum amount of $68,579. There is no city-funded match required so there will be no impact on the city’s general fund. RESOLUTION NO. : It is requested a resolution be passed declaring the necessity for the city to proceed with the proposed Sandusky Transit System SPARC route bus shelter project; approving the specifications and engineer’s estimate of cost thereof; and directing the city manager to advertise for and receive bids in relation thereto; and declaring that this resolution shall take immediate effect in accordance with Section 14 of the city charter. ITEM #7 – PAYMENT TO TRAPEZE SOFTWARE FOR ANNUAL SUPPORT FEE FOR SANDUSKY TRANSIT SYSTEM Budgetary Information: The total cost for the annual support fee is $14,500 and $7,250 will be paid with funds received from the Ohio Department of Transportation CY 2013 rural transit program grant 5311 operating funds (50%) and the required local match of $7,250 (50%) will be paid with funds generated by contract revenues established by the Sandusky Transit System. ORDINANCE NO. : It is requested an ordinance be passed authorizing and directing payment to Trapeze Software Group of Irving, Texas for the annual software support and maintenance fee for the period of July 1, 2013 through June 30, 2014; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. ITEM #8 – AMENDMENT TO PROFESSIONAL DESIGN SERVICES AGREEMENT WITH JONES & HENRY ENGINEERS, LTD. FOR REQUIRED MODIFICATIONS TO REVISED GENERAL PLAN Budgetary Information: The cost for services in the original agreement was $195,036 and the additional work requested will cost an additional $45,000 and will be paid with sewer funds. This would bring the total contract amount to perform the work requested by the Ohio EPA to $240,036. ORDINANCE NO. : It is requested an ordinance be passed authorizing and directing the city manager to enter into an amendment to the agreement for professional design services with Jones & Henry Engineers, Ltd. for the wastewater collection improvements preliminary design project; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. ITEM #9 – AMENDMENT TO BUILDING OCCUPANCY AND MAINTENANCE AGREEMENT WITH ERIE COUNTY AND THE ERIE COUNTY HEALTH DEPARTMENT Budgetary Information: Through June, 2013, the Erie County Health Department pays a monthly rate of $16,364.70. The new rate from June through December would be $19,193. ORDINANCE NO. : It is requested an ordinance be passed authorizing the city manager to enter into an amendment to the building occupancy and maintenance agreement between the City of Sandusky, the Board of County Commissioners of Erie County and the Erie County Health Department ; and declaring that this ordinance shall take immediate effect with Section 14 of the city charter. ITEM #10 – PAYMENT FOR A SUBMERGED LANDS LEASE WITH THE SANDUSKY SAILING CLUB Budgetary Information: This submerged lands lease is payable by the City of Sandusky as the leaseholder. The Sandusky Sailing Club will reimburse the city for the cost of the lease pursuant to their lease agreement with the city. ODNR does not allow a sub-leaseholder to make a submerged lands lease payment on the city’s behalf. Ordinance 12-086 was passed by the city commission on August 27, 2012, approving payment in the amount of $18,104.36 for the period September 1, 2012 – August 31, 2013 ORDINANCE NO. : It is requested an ordinance be passed authorizing and directing the city manager to make payment to the Ohio Department of Natural Resources, Office of Coastal Management for rental payment on Submerged Lands Lease File #SUB-0530-ER for the period of September 1, 2013 through August 31, 2014; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. ITEM #11 – AGREEMENT WITH AW HOBBS SECURITY SYSTEMS FOR INSTALLATION OF VIDEO AND AUDIO SURVEILLANCE CAMERAS FOR SPD AND CITY HALL BUILDING (AND REMOVAL OF CURRENT SYSTEM) Budgetary Information: The total cost for the removal and installation of the video and audio surveillance system plus a four year maintenance agreement will be $32,278.50 which will be paid for with capital funds. ORDINANCE NO. : It is requested an ordinance be passed authorizing and directing the city manager to enter into an agreement with AW Hobbs Security Systems of Sandusky, Ohio, for the removal and installation of video and audio surveillance cameras for the police department and city building; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. CITY MANAGER’S REPORT OLD BUSINESS NEW BUSINESS AUDIENCE PARTICIPATION Open discussion on any item (5 minute limit) EXECUTIVE SESSION(S) ADJOURNMENT Buckeye CableSystem broadcasts on Cable Channel 81: Monday, August 12 at 8:30 p.m. Tuesday, August 13 at 5 p.m. Monday, August 19 at 7 p.m
Posted on: Sun, 11 Aug 2013 20:31:20 +0000
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