नमः शिवाय श्री श्री नर्मदेश्वर महादेव सेवा समिति श्री गणेशाय नमः नमः शिवाय श्री श्री नर्मदेश्वर महादेव नमः OM SRI SRI NARMADESHWAR MAHADEV SEVA SAMITI, TF COMPLEX, BSNL . SANCHAR VIHAR, EA BLOCK, SECTOR-1, SALT LAKE KOLKATA -700064 . No. SSNMSS /Corr/2013 Dated: 23RD September ,2013 RESOLUTION A general body meeting of the “Sri Sri Narmadeshwar Mahadev Seva Samiti (SSNMSS )” was held yesterday i.e. 16th September-2013 at 20:45 hours under the Chairmanship of Sri P.K.Ghosh Retired AGM of BSNL ,the senior-most member of the committee wherein all 15 (fifteen) members including office bearers were present. The agenda of the meeting was to open a savings bank account in any nationalized bank near the TF Complex EA block whose working is also on Sunday. After detailed deliberations it was decided to open a joint account at SBI (State Bank of India) –AE Market Branch Salt Lake Kolkata in the name of “Sri Sri Narmadeshwar Mahadev Seva Samiti” . The account may be abbreviated as “SSNMSS)” . This savings bank account will be operated jointly by any two out of following three executive body members. [1] Sri Sivnarayan Rout - …… .. .… .. …. ..President “SSNMSS” [2] Sri Samar Kumar Roychowdhuary .. .. Vice-President “SSNMSS” [3] Sri Shiv Kumar Kamat …………. …. . Secretary “SSNMSS” [4 ] Sri Ajay Kumar ... ... .. … … … …. Treasurer “SSNMSS”. The meeting ended with vote of thanks to the chair. (Shiv Kumar Kamat) Secretary SS NMSS Copy forwarded to: [i] The Branch Manager , State Bank of India , AE-Market Branch , Salt Lake Kolkata [ii] Notice Board of Sri Sri Narmadeshwar Mahadev Seva Samiti office [iii] All members of “SSNMSS.” [1] Sri Pradip Kumar Ghosh …. ... ... ... ... ... .House No. E/2/6 [2 ] Sri Sri Raghvendra Shukla - .. ... ... ... ... House No. E/2/3 [3] Sri Ajay Kumar … … .. .. … ….. …. . ... ... House No. C/2/9 [4] Sri Suraj Chhetry …. ……………. …. . .. .. .. ...House No. E/4/3 [5] Sri Rajani Kant Upadhyaya … … … …. ... ... .. ..House No. E/2/5 [6] Sri Manoj Dash …………………………. ... ... ... House No. E/4/6 [7] Sri Partha Chattopadhyay ... ... .... .... ... ... .House No. E/2/4 [8] Sri Bidhbhushan Patel ….. … … … ... ... ... .House No. E/2/7 [9] Sri Manik Guha ….. … … … ... ... ... ... .. ..House No C/2/6 [10] Sri Dharam Nath Shaw ….. … … .. .. .. .. …House No A/2/12 [11] Sri Sivnarayan Rout ….. … … … .... ... ... .... House No E/4/9 [12] Sri Samar Kumar Roychowdhury ….. … … House No D/4/4 [13] Sri Narayan Seal ….. … … … ... ... ... ... .. House No A/2/1 [14] Sri Shiv Kumar Kamat ……… .. .. ... ……House No. D/1/4 [15] Sri Pritam Lal ................................. ........... House No. C/4/3 ................ नमः शिवाय श्री श्री नर्मदेश्वर महादेव सेवा समिति श्री गणेशाय नमः नमः शिवाय श्री श्री नर्मदेश्वर महादेव नमः OM SRI SRI NARMADESHWAR MAHADEV SEVA SAMITI, TF COMPLEX, BSNL SANCHAR VIHAR, EA BLOCK, SECTOR-1, SALT LAKE KOLKATA -700064 No. SSNMSS /Corr/2013 Dated: 20TH August ,2013 FORMATION OF EXECUTIVE BODY : “Sri Sri Narmadeshwar Mahadev Seva Samiti (SSNMSS )” A general body meeting of the “Sri Sri Narmadeshwar Mahadev Seva Samiti (SSNMSS )” was held today i.e. 19TH August at 20:00 hours under the Chairmanship of Sri P.K.Ghosh Retired AGM of BSNL ,the senior-most member of the committee wherein all 15 (Fifteen) members were present. The agenda of the meeting was to form executive body for running Sri Sri Narmadeshwar Mahadev Temple at TF Complex EA block. After the consent of majority the executive body formed unanomiously as under, the aims and objectives / mission and vision , by Laws were also discussed and finalised. [1] Sri Sivnarayan Rout - ……… .. … . .. President “SSNMSS” [2] Sri Samar Kumar Roychowdhury .... .. . Vice- President “SSNMSS” [2] Sri Shiv Kumar Kamat... …. …… . …. . Secretary “SSNMSS” [3 ] Sri Ajay Kumar .. .. .. ... … … … …..... Treasurer “SSNMSS”. Copy of the objective, portfolio, Vision & Mission-2013 and Bye-Laws are enclosed The meeting ended with vote of thanks to the chair. [1] Sri Pradip Kumar Ghosh …. .. ... ..... House No. E/2/6 [2] Sri Sri Raghvendra Shukla - . .. ... ... . House No. E/2/3 [3] Sri Ajay Kumar … … .. .. … ….. …... House No. C/2/9 [4] Sri Suraj Chhetry …. ……………. …... . House No. E/4/3 [5] Sri Rajani Kant Upadhyaya … … … ...… . House No. E/2/5 [6] Sri Manoj Dash ………………………….....House No. E/4/6 [7] Sri Partha Chattopadhyay ... ... .... .. House No. E/2/4 [8] Sri Narayan Seal ….. … … ... ... .... House No A/2/1 [9] Sri Manik Guha ….. … … … .. ... .. ..House No C/2/6 [10] Sri Dharam Nath Shaw ….. … … ….. House No A/2/12 [11] Sri Sivnarayan Rout ….. … … …... . . House No E/4/9 [12] Sri Samar Kumar Roychowdhury ….. …House No D/1/4 [13] Sri Pritam Lal ….. …. … … … … ….House No A/4 /4 [14] Sri Shiv Kumar Kamat ……... ……House No. D/1/4 [15] Sri Bidhbhushan Patel ….. ... ... ... .House No. E/2/7 Encl. As stated above Copy forwarded to: [i] Notice Board of Sri Sri Narmadeshwar Mahadev Seva Samiti office [ii] All members of “SSNMSS.” नमः शिवाय श्री श्री नर्मदेश्वर महादेव सेवा समिति श्री गणेशाय नमः नमः शिवाय श्री श्री नर्मदेश्वर महादेव नमः OM SRI SRI NARMADESHWAR MAHADEV SEVA SAMITI, TF COMPLEX, BSNL SANCHAR VIHAR, EA BLOCK, SECTOR-1, SALT LAKE KOLKATA -700064. . No. SSNMSS /Corr/2013 Dated: 20TH August ,2013 Portfolio Security incharge : Munna Chodhury House keeping : Sonu Development incharge : Ajay Kumar Idol Care taker : Yearly distempering / white wash : Fund Manager / developer : Puja Guide / festival mgmt : (Shiv Kumar Kamat) Secretary SS NMSS नमः शिवाय श्री श्री नर्मदेश्वर महादेव सेवा समिति श्री गणेशाय नमः नमः शिवाय श्री श्री नर्मदेश्वर महादेव नमः OM SRI SRI NARMADESHWAR MAHADEV SEVA SAMITI, TF COMPLEX, BSNL SANCHAR VIHAR, EA BLOCK, SECTOR-1, SALT LAKE KOLKATA -700064. . No. SSNMSS /Corr/2013 Dated: 20TH August ,2013 Objectives [1] To establish a Hindu Temple and a Cultural Center for religious, social, and cultural activities for use of the members of the community. [2] To provide a religious organization through which the Hindu religion, Philosophy and way of life may flourish. [3] To promote friendship and goodwill among all people. [4] To support and strengthen the spiritual and moral well being of all Hindus [5] To provide spiritual and physical care on a not-for-profit basis. (Shiv Kumar Kamat) Secretary SS NMSS नमः शिवाय श्री श्री नर्मदेश्वर महादेव सेवा समिति श्री गणेशाय नमः नमः शिवाय श्री श्री नर्मदेश्वर महादेव नमः OM SRI SRI NARMADESHWAR MAHADEV SEVA SAMITI, TF COMPLEX, BSNL SANCHAR VIHAR, EA BLOCK, SECTOR-1, SALT LAKE KOLKATA -700064 VISION & MISSION 2013 FUTURE PROGRAMS / ASISNMENTS 1. DEVELOPMENT OF FLOWER GARDEN / LAND FILLING AROUND TEMPLE FOR GARDEN 2. PEEPAL TREE PLATFORM CONSTRUCTION 3. TEMPLE ROOF CONSTRUCTION 4. MARBLE GRANITE LINING 5. ROOF CEILING 6. DAILY AARTI , ABHISEK – ENGAGEMENT OF A PERMANENT PRIEST 7. LARGE BELL / STEEL OR RCC ARCH IN FRONT OF TEMPLE GATE 8. FENCING OF SURROUNDING AREA – RCC/ IRON GRILL 9. SHED EXTENSION IN FRONT OF TEMPLE 10. SUITABLE GARDEN CHAIR ROADSIDE IN FRONT OF TEMPLE FOR SITTING OF SENIOR DEVOTEES 11. WELL SHED DEVELOPMENT WITH BEAUTIFICATION AND FLOOD LIGHTING ARRANGEMENT 12. ELECTRONIC RQUIPMENTS FOR MEDIA COVERAGE Akhand Bhajan with : guitar, dhol, manjira, kartaal, chimta, dafli, Chanwar Akhand Jyoti : Somnath temple ke jaisa gaurav, taj mahal jaisa vaibhav Tourist attraction of Kolkata devotational books / brochures /templates / CDs .. To experiance – temple se door jaane ka dil nahin karata hai on fIrst sight of lingam nazar hatane nahin saka. it was so attractive. why membership or group formation a. For mutual co-operation and social well being b. to give moral education to childern developing Hindu Sanskar c. non living metro style where front door neighbours unaware of each other. d. membership is not mere temple improvement but much more e. for active decision making , utilisation of funds, events f. to promote Amarnath visit, Kailash visit, Jai Mata Di Vaisnav devi visit g. Narmadeshawar temple Award to meritorious TFC childern and many more. Om Namah Shivaya. नमः शिवाय श्री श्री नर्मदेश्वर महादेव सेवा समिति श्री गणेशाय नमः नमः शिवाय श्री श्री नर्मदेश्वर महादेव नमः OM SRI SRI NARMADESHWAR MAHADEV SEVA SAMITI, TF COMPLEX, BSNL . SANCHAR VIHAR, EA BLOCK, SECTOR-1, SALT LAKE KOLKATA -700064 . No. SSNMSS /Corr/2013 Dated: 20TH August ,2013 BY-LAWS Functioning of this Temple shall be in accordance with this Articles of Incorporation and By-laws. Article 1: Fiscal Year The Fiscal year of the Temple shall be from January 1 to December 31 unless changed by the Executive Committee. Article 2: General Body Membership 1. Any person of legal age, irrespective of caste, color, creed, race or national origin, who agrees to support the mission of the Temple and abide by its Articles of Incorporation and the By-laws can become a member by contributing to the enhancement of Temple activities. 2. Annual donation for the next fiscal year pledged by an individual or by the family shall be published annually by the Executive Committee by the first day of the last month of the current fiscal year. (This does not include fees for any service rendered). 3. After consent of the donor, donations given by an individual or by the family shall be posted by the Executive Committee and on the Temple plaque. The threshold for posting on the plaque shall be reviewed and decided by the Executive Committee as needed. The listing will be updated in the month of February and July of each year. (This does notinclude fees for any service rendered) The criteria for General Body membership are as follows: Any person of legal age, irrespective of caste, color, creed, race or national origin, who agrees to support the mission of the Temple and abide by its Articles of Incorporation and the By-laws Should be registered with the Temple at least two (2) months prior to the General Body Meeting in order to be eligible to vote in the meeting. This process will register the individual, family and their children. Registration can be done by one of the following ways- ● By donating 100/- or more by check/cash to the Temple ● By entering name and address in the Temple register. 4. An individual member in good standing and age eighteen (18) years and over shall have one vote. Article 3: Executive Committee 1. The Executive Committee shall consist of members from the General Body desirous of serving in the Executive Committee and elected by the General Body. The members elected to the Executive Committee shall serve for a term of two (2) years. The total number of members serving the Executive Committee shall not exceed fifteen (15). From this group the Executive Committee shall elect Chairperson, Vice Chair, Secretary, Treasurer, Joint Treasurer and Standing Committee Chairs. An Executive Committee Member who has completed serving two (2) consecutive terms in the committee is eligible to be elected by the General Body to serve the Committee for additional terms at the annual General Body meeting, provided he/she is genuinely interested and committed to serve the Executive Committee. 2. The Officers of the Executive Committee shall be the Chairperson, Vice-Chairperson, Secretary and Treasurer. Members of the Executive Committee shall be elected to serve a term of two (2) years 3. The Executive Committee shall meet no less than six (6) times a year. 4. Any member of the Executive Committee who is absent for two (2) consecutive meetings without informing the Chairperson of his/her absence shall cease to be an Executive Committee member Page ¼ 5. All decisions in the meeting of the Executive Committee shall require a simple majority vote of the members present and voting. 6. The immediate Past Chairperson shall serve as an Ex-Officio member of the Executive Committee for two years to help maintain the continuity of administration 7. The Executive Committee shall also ensure that no individual committee member enters into any contractual agreements or other instruments (whether written or oral) with any other individual or organization at any time with the exception of the Chairperson acting in consultation with the Executive Committee by virtue of such authority conferred on him/her per Article 4 of the By-Laws. 8. The Executive Committee may fill any vacancy that arises in the Committee for the remainder of the term by appointment. Article 4: Duties of the Executive Committee 1. The Executive Committee is empowered to make decisions and transact all activities related to the Temple. 2. The Executive Committee shall: ● Be responsible for development and management of all assets and funds of the Temple. ● Ensure that all the Committee decisions are approved with a simple majority of the Executive Committee members agreeing to them while being physically present during the meeting or by e-mail approvals ● All meeting minutes should be recorded and communicated within one (1) week to the Committee members upon their request ● Review and approve yearly the Temple’s budget prepared and presented by the Treasurer and provide funds for the execution of the budget provisions within the Temple’s resources. The Executive Committee shall approve the budget at least thirty (30) days prior to the end of the fiscal year. ● The current Executive Committee is also authorized to run the day-to-day activities of the Temple for the next fiscal year against the approved budget until successors are elected. ● Approve all the religious and cultural activities for the year. ● Be responsible for giving donations, grants, aids etc. for purposes and in furtherance of the Mission of the Temple subject to the limits of the authorized budget amount designated for that purpose. ● Review the Temple rules and regulations and update it as and when required. The rules and regulations should be displayed clearly at the Temple premises for Temple visitors (members and non-members) to read and abide by it. 3. The Executive Committee shall appoint a three (3) member Election Committee to facilitate the election of the next Executive Committee and inform the General Body of the said appointment and the date of the Annual meeting at least sixty (60) days prior to the meeting. The Election Committee should preferably comprise of one (1) member from the current or past Executive Committee, one member from the General Body. 4. The Executive Committee shall identify major donors and solicit donations to cover the cost of construction and maintenance of Temple facilities. Chairperson: ● The Chairperson shall chair all meetings of the Executive Committee and the General Body. He/She can call a meeting of the Executive Committee at any time deemed necessary. He/She is primarily responsible to carry out the functions of the Executive Committee as per the current Articles of Incorporation and the By- Laws. He/She shall ensure that minutes of all meetings of the Executive Committee are recorded and duly documented ● The Chairperson of the Executive Committee or his/her designee shall execute Deeds, Mortgages, Bonds, and Contracts in the name of the Temple and perform any other functions falling under the powers of the Executive Committee. ● The Chairperson shall serve as a spokesperson for the Temple. ● The Chairperson shall coordinate the work of all Standing and Ad-hoc Committees. ● The Chairperson shall supervise the employees of the Temple. He or She is responsible to give an evaluation of the employees by November 1st and keep track of vacation and working hours. Vice-Chairperson: ● The Vice-Chairperson of the Executive Committee shall assume the duties of the Chairperson in the event of latter’s absence or inability to discharge his/her duties. ● The Vice Chair of the EC committee is responsible for supporting the chairperson by taking the responsibilities as assigned by the Chairperson. Page 2/4 Secretary: ● The Secretary of the Executive Committee shall assist the Chairperson and the Vice- Chairperson in carrying out the duties of the Executive Committee. He/ She shall keep record and distribute the minutes of the meetings of the Executive Committee to its members and the Board of Trustees upon their request. ● He/ She shall record the minutes of the General Body meetings and distribute to all registered members within thirty (30) days after the meeting and make it available up on request. ● He/ She is responsible to communicate meeting notices of the Executive Committee and the General Body in consultation with the Chairperson. ● He/ She is responsible to maintain an updated directory containing addresses and phone numbers of current members of Temple Treasurer: ● The Treasurer of the Executive Committee shall collect all the contributions, keep account of all the receipts and expenses and deposit all funds received in the name of the Temple in bank account(s) as designated by the Executive Committee. The bank account(s) shall be in the name of the Temple with its mailing address and with signatures and authority vested jointly in the names of Chairperson, Vice Chairperson, the Treasurer and the Joint- Treasurer, and the Secretary of the Executive Committee ● The Treasurer shall ensure that funds collected for designated purposes shall be appropriately deposited and disbursed for the said purposes only ● He/She must deposit the money received in the bank account of the Temple as soon as possible but no later than one month (1) of its receipt ● The Treasurer and one other officer of the Executive Committee shall co-sign all checks and make payment in the name of the Temple ● Any disbursements shall be made only after prior approval of the Executive Committee. ● Any unbudgeted payment shall require prior approval of the Executive Committee ● The Treasurer shall prepare a financial statement for all the receipt and expenses and present it to the Executive Committee at each Executive Committee meeting ● The Treasurer shall also prepare and submit the annual financial statements to the Internal Auditor in detail within six (6) weeks after the closing of the fiscal year ● He/She shall also present the Annual Financial Report to the General Body in its Annual Meeting ● The Treasurer shall prepare the budget estimates for the next fiscal year and submit them to the Executive Committee no later than sixty (60) days prior to the end of fiscal year ● The Treasurer shall acknowledge and recognize contributors by the end of the fiscal year. The Treasurer shall also send acknowledgement to contributors. ● The Treasurer shall reconcile bank statements with the books every other month during the fiscal year ● The Treasurer shall be responsible for heading the Financial Planning Committee Joint-Treasurer: ● The Joint-Treasurer of the Executive Committee shall assume the duties of the Treasurer in the event of latter’s absence or inability to discharge his/her duties. ● The Joint-Treasurer of the Executive Committee is responsible for supporting the Treasurer by taking the responsibilities as assigned by the Treasurer. Article 5: Standing Committees ● The Executive Committee shall appoint the Standing Committees and their Chairpersons. The Chairpersons shall be named from only within the Executive Committee only ● The Standing Committees shall be, but are not limited to: Fund Raising Committee; Facilities and Maintenance Committee; Youth and Education Committee; Program Committee, Financial Planning Committee; Public Relations and Community Service Committee and Hospitality Committee. ● The Chairpersons of these Committees shall attend their relevant Committee meetings and get approval of the activities of their Committee from the Executive Committee. ● Standing Committees shall meet as and when required. Fund Raising Committee: ● The Committee is charged with soliciting contributions and pledges from members, organizations and other sources and organizing fund raising events each year to meet the funding goals as established by the Executive Committee by methods that are legally authorized for non-profit organizations. Page 3/4 Facilities and Maintenance Committee: This Committee is responsible to: ● Manage all the activities related to the day-to-day maintenance of the Temple and its facilities in the most efficient and economical manner ● Manage all construction work related to the Temple approved by the Executive Committee ● Ensure that the decorum and cleanliness of the Temple is maintained both inside and outside the premises ● Ensure that the Temple adheres to all city and county ordinances ● Prepare annual plans and budgets for Temple facility operations, improvements and maintenance ● Ensure security of the facility and Temple assets Article 6: General Meeting Guidelines ● The general procedure of meetings of the Temple shall be in harmony with the principle set forth by the Executive Committee Chairperson. . Quorum ● The Executive Committee shall have half (1/2) plus one (1) of total members of the Executive Committee as quorum. The quorum for all Committees shall be one third (1/3) plus one of the total members of that committee except the Executive Committee. In the absence of quorum Robert’s Rules of order shall apply for conducting all the meetings. The minutes of the meeting shall be circulated within thirty (30) days after the meeting and considered approved if no objection is received within thirty (30) days after the day of circulation. The subsequent meeting to ratify the resolution shall not be subjected to Quorum. In case of General Body meeting, Quorum shall be ten (10) percent of the total membership, physically present and voting. . No Confidence ● No confidence resolution may be moved against the member(s) of the Executive Committee and the Standing Committees in a General Body meeting provided such a resolution is presented with the written endorsement of at least twenty five percent (25%) of members in good standing to the secretary of the Executive Committee at least two (2) months before the meeting. Such a resolution shall require for its passage the support of a two third (2/3) majority of the members of the General Body, physically present and voting. . Membership Removal Rights ● The Executive Committee, has the right to remove from its membership, any individual whose activities may be considered as detrimental to the interest of the Temple. Such expulsion(s) shall, however, be subject to approval of a two third (2/3) majority of the members, present and voting in a General Body meeting and subject also to the appropriate procedures affording full opportunity to the individual(s) concerned to be heard. . Recognition: The Patrons ● Any person providing exceptional services /contribution, financial or otherwise, to the Temple may be honored to become a Patron. A Patron shall be nominated by the Executive Committee and the Board of Trustees, and shall be confirmed by the General Body. There could be one or two Patrons designated as the Patron of the Year and the nomination is at the discretion of the Executive Committee. Page 4/4
Posted on: Mon, 23 Sep 2013 05:27:55 +0000