Admin Assistant at Department of Traditional Affairs ADMINISTRATIVE ASSISTANT Chief Directorate: Institutional Development And Capacity Building SALARY : R138 345 per annum (Level 6) CENTRE : Pretoria REQUIREMENTS : A Grade 12 Certificate or equivalent qualification with appropriate experience in office management and administration. Core Competencies: Planning and organising, telephone etiquette and typing skills. Technical Competencies: Office management and administration, Secretarial functions and office administrative systems. DUTIES : The successful candidate will perform the following duties:Develop and manage the efficient filing system and flow of documents in the unit: Receive and distribute documents. Record documents in the appropriate registers. File and manage the paperwork of the unit. Establish effective document tracking systems. Provide secretarial support services. Co-ordinate and prepare documentation for meetings/workshops. Compile minutes/report. Draft memos and correspondence letters. Manage the diary of the supervisor. Arrange appointments and record events in the diary. Promote effective diary coordination in an electronic or at least on the manual system. Provide administrative support services. Arrange logistics and related activities for travel, meetings, workshops and conferences. Manage the telephone and communication systems in the office. Purchase and order stationery and equipment. Manage inventory and equipment within the unit. Make copies, fax and email documents as required. ENQUIRIES : Mr MJ Molepo, tel: (012) 336 5814 APPLICATIONS : Please forward your application to PO Box 1132, Rivonia 2128 or hand deliver to 3 Autumn Road, Rivonia or fax to 086 609 1178 or e-mail to [email protected], Enquiries For Applications: Tumi Morake, tel: (011) 807 0097 CLOSING DATE : 04 April 2014 NOTE : Applications must be submitted on form Z83 (application form), obtainable from any Public Service department, and should be accompanied by a comprehensive CV and certified copies of qualifications and ID. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA) and to provide proof of such evaluation. Incomplete applications or applications received after the closing date will not be considered. Due to the large number of responses anticipated, correspondence will be limited to short-listed candidates only. If you have not been contacted within three months after the closing date of the advertisement, please accept that your application has been unsuccessful. The Department intends to invest in human capital, increase integrated technical capacity directed at service delivery and promote representivity in the Department through the filling of these post. Candidature of persons whose appointment/transfer/promotion will promote representivity will therefore
Posted on: Thu, 27 Mar 2014 14:39:45 +0000
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