Business Traveler Productivity Increases with Expense Management. Most business travelers can increase their productivity when they start using digital expense management tools. Here are five tips to make that transition successful. 1. Take advantage of unproductive moments. Business travel is filled with downtime. Whether you’re waiting at a car rental kiosk or relaxing in a hotel lobby before your next meeting begins, you can use your free time on the road to input business receipts using your smartphone, tablet, or laptop. Using expense management software like Deductr, you can digitize receipts and add notes about relevant purchases while the information is still fresh in your mind. 2. Skip paper receipts when possible. Whenever you’re given the option, ask to have receipts emailed to you rather than printed. Most expense management systems will allow you to forward emailed receipts to a special address, or submit receipts from inside a browser window, to be automatically entered into your company’s accounting system. Not only does this process allow you to save paper, but it also helps you save time and money. 3. Take a look at device compatibility. Many of the most popular cloud-based expense management tools offer mobile apps for users with Android devices and iPhones. Business travelers should check to make sure that the platform they’re considering purchasing offers a mobile app that’s compatible with whichever smartphone or tablet devices they already own. 4. Pay attention to costs. The costs associated with using expense management software can vary wildly from platform to platform. Professionals should pay close attention to the unique benefits that certain platforms offer and avoid paying for specific features that they do not plan on using. In some cases, businesses can pay less for software—like Deductr—when they opt to pay annually rather than monthly. 5. Keep your original receipts. Being able to snap a photo of a receipt and enter it automatically into an expense management system can sometimes give professionals a false sense of security. Tax experts recommend that business travelers retain copies of their physical receipts, even after they have entered the scanned versions of those receipts into their online accounting software. Businesss2Community
Posted on: Wed, 30 Oct 2013 15:30:58 +0000
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