Dear all Khmer Youths and Patriots, Please you read this document on Project Management Orientation. Because Cambodia is developing country or poverty country which really require you all to know/capture the whole pictures/views of Project Management Orientation as stated below: *** What is the log frame? A framework is a particular set of rules, ideas or beliefs which use in order to deal with problems or to decide what to do. And log frame is divided 2 parts or (4 X 4) 1. The Horizontal of log frame: • Summary of objectives, • Indicators, • Means of Verification (MoV), • Critical Assumption 2. The Vertical of log frame: • Project goals, • Project outcomes/Project objectives, • Project outputs, • Project activities *** The standard of one Project: • Project Goal: Clarify on specific statement with SMART, at most 1 Project goal, and 3 indicators only per 1 project goal (1 Project goal = 3 Indicators) • Project outcomes: Clarify on specific statement with SMART, at most 3 project outcomes, and 3 dictators only per 1 project outcome (Project outcomes = 9 Indicators) • Project outputs: Clarify on specific statement with SMART, at most 9 project outputs, and 3 dictators per 1 project output (Project outputs = 27 Indicators) • Activities: At most 3-5 activities per 1 indicator (42 Indicators = 142 to 210 Activities) *** How many elements of Project Design are there? • Project Summary: (VMG of organization, VMG of project, Other impacts of project implementation/approaching, worked experiences of organization, and at most, 7-10 paragraphs) • Project description: Main issues/Challenges that involved to social analysis (Health field, Education field, Economic Field, Social affair & Cultural field, Political field, Social equity, and etc...) • Project Selection/Rational: (Based/refereed to the specific results, result analysis after baseline surveyed/data collection and decision making by project stakeholders involved at meetings/workshops (levels) • Project Sustainability and Transitional plan: • Project monitoring and Evaluation: (Tools approaches, Who are monitors, Who are evaluators, the purpose of evaluation & monitoring and TOR of project monitoring & evaluation) • Critical Assumption and Risk Management Plan: • Detailed project implementation: • Project Budgeting: Please let’s remark that, Full Project Proposal must annex/attach documents involved: 1. Log Frame 2. Detailed budget plan 3. Statistics of population 4. Target areas mapping 5. Local Asset Map 6. Certificates of organization, and recommendations that certified by independent sources 7. Monitoring & Evaluation reports, and Auditing reports *** How many elements of Project Sustainability are there? • Services and Local Resource Management • Policy change • Behavior change • Local empowerment *** What are the main Tools for project monitoring and evaluation/Good Work Supervision? • Work Checklist Form/Sheet • Follow up sheet/form • Monitoring sheet/form • Coaching sheet/form • Self Capacity Assessment sheet/form • Household Survey Sheet/Form • General Survey Form/Sheet • Ordered People View Form/Sheet • Evaluation Form/Sheet • Training Need Assessment Form/Sheet • Local Need Assessment Forms/Sheet • Baseline Survey Form/Sheet • Other forms/Sheets if necessary. *** What are the main roles/responsibilities of Project Manager/Program Manager/Leaders? • Work management • Performance Management • Time Management • Human Resource Management • Budget/Cost Management and Tracking • Procurement management • Quality assurance • Quantity management • Team work • Check/Monitor/Follow up, Evaluation • Reflection and Feedback • Communication, Negotiation, Facilitation, Consolidation, Coordination • Coaching and Delegation • Staff capacity building • Report writing *** How will we develop the project proposals? • To enhance researches/Assessment and knowledge sharing: For example, Data collection for re-planning, developing the action of plans or project proposals. And the project proposals developed by local issues/challenges, local needs, Right Strategic Plan Direction, and also Integration Programming Development that required by local development partners. • The criteria of indicators: It will be conducted or to be proposed by Community Based Organization, Organizations, Royal Government, and also Partners involved. • To develop tools for project monitoring and evaluation: These tools which are used to find best resolutions for project implementation, lesson learned, strength, weakness, local issues, local needs, other impacts that accessed the project goal & project objectives, and also data collection for re-planning and developing the project proposals. • Data collection: The data are divided 2 parts (1st part: Primary data or data that collected directly by local authorities, community based organization and project staffs, 2nd part: Secondary data or existed data that certified by state departments involved) *** How many types of Indicators are there? • The quality of Indicators • The quantity of Indicators *** How many grades of Indicators are there? • Indicators for project goals • Indicators for project outcomes • Indicators for project activities *** How many elements of Indicator Achievement Management are there? • Indicators for the whole of log frame. • Participation: Project stakeholders involved must join all phases in the project life cycle (1. Assessment: Identification, Appraisal. 2. Redesign: Selection & Design, 3. Operation & Monitoring, 4. Reflection, 5. Follow up & Evaluation, 6. Transitional plan) • Data collection (it is used for measuring the baseline by each indicator) • Budgeting: Which indicator is necessary to put budgets to be achieved? And which indicator is not necessary to put the budgets to be achieved? • Document implementations of recommendation (Soft & Hard document copies, Certified/recommended/quoted by CBOs, and also local authorities & project’s stakeholders involved for evident, reference, trust, integrity, belief, accountability, transparency. • Supported needs: Which indicator require supported low grade? Which indicator require supported medium grade? Which indicator require supported high grade? *** How many types of risks are there? • Financial • Environmental • Organizational • Operational • Strategies • Regulation/Discipline • Political • Other *** How will we manage and reduce the risks? • Analyze on project stakeholders involved • Analyze on project objectives • Analyze on assumptions • Identify risks • Assess • Evaluate and monitor • Treat/Decide *** What are the most significant potentials of our Good Plan that can help us? • Think ahead and prepare for future • Ensure the right direction • Identify issues that need • To be addressed • Consider whether the project is possible • Make the best use of resources • Motivate staffs • Ensure smooth running of project • Clarify goal and develop vision • Establish the reason for doing something • Choose between options • Obtain funds and other resources • Allocate resources and responsibilities • Guide implementation of project • Achieve the best results *** How will we manage a Good Financial Management System? • Planning and Budgeting • Resource allocation • Operating and Monitoring • Evaluation and Reporting *** What are the most significant purposes of Project Evaluation? • To access lesson learned, planning for future work. • To collect data for re-planning and programming development. • To learn about positive & negative points or bad & good practices for project improvement or project quality. • To evaluate on project achievements and Weak & strong points for project improvement. • To determine on the feasibility & potential of a project • To check the sustainability of a project through project checked services as political support, technical standard format, access Gender/Social groups, Environmental protection, Institutional capacity building and Economic/Financial viability/stabilization. What are the most significant purposes of Project Monitoring? • To clarify on specific goal & project objectives. • To analyze on project stakeholder participation in all phases in project life cycle. • To clarify on problem solving. • To clarify on roles/responsibilities/duties both project stakeholders and program staffs. • To control project activities and project quality. • To clarify on budget allocation. • To clarify on project beneficiaries. • To clarify project is relevant to project beneficiaries or not? • To reduce risks for project implementation. • Time management and control the score of work. • To clarify on project policies and VMG of people organization and organization. • To clarify on project work plan and project implementation on time or not? • To clarify on project cycle management, project design and project design matrix. • To clarify on Management Structures, laws, rules, polices guidelines, principles and disciplines for people organizations and organization. • To clarify on project selection, participation selection and project agreement. • To clarify on conducting meetings/workshops/trainings/forums/special events and taking a minute. • To clarify on cash flow management and the guideline of financial supported documents. • To clarify on supported documents with standardized techniques. • To clarify on Logical frame work approach *** How many elements of our success are there? • Vision, Goal, Mission and Objectives/Purposes • Strategies (Thinking) • Work plan • Knowledge, skills • Resources • Commitment and willingness • Values and Principles • Discipline & Persistence, Patience • Leadership • Accountability, Transparency and Integrity *** What are the main concepts of Manager/Leader? • Work hard and heavy • Staff motivation and encouragement • Do not give up a team (Do not destroy a team) and protect other benefit’s staffs • Leadership by Coordination, Facilitation, Negotiation, Consolidation, Communication and Harmony. • Staff capacity building, Coaching and Delegation *** What are the most significant purposes of coaching/reflection between Manager and Subordinate staffs? • Build Trusts & relationships between Manager and Subordinate staffs • Build a good feeling between Managers and Subordinate staffs • Focused and identify on the right issues/Challenges, gaps, key resolutions and provide supported needs to project staffs if they required. • Expectation *** How many most significant types of leadership are there? 1. Autocratic leadership 2. Charismatic leadership 3. Democratic leadership or Participative leadership 4. Laissez-faire leadership 5. People-oriented leadership or relations-oriented leadership 6. Servant leadership 7. Task-oriented leadership 8. Transformational leadership 9. Transactional leadership *** What’s the comparison of Monitoring and Evaluation? 1. Planning 2. Preparing 3. Data collection 4. Analysis and Check 5. Report the results 6. Use of the results How will we enhance the Good Governance System in Cambodia? 1. To perform the toll for transparency leadership and management. 2. To perform the tool for work supervision (Follow up sheet, Monitoring sheet, Checklist work sheet, Evaluation sheet, Coaching & reflection sheet, Questionnaires form and etc...). 3. To perform the tool for project players as certified independent teams and Separate teams (Are not the same team): 3.1 Who are implementers? 3.2 Who is project expertise? Or who are project designers? 3.3 Who are monitors? 3.4 Who are evaluators? 3.5 Who are auditors? 3.6 Who are supporters? 3.7 Who are beneficiaries? 4. To perform the tool for Baseline Survey and Data collection. 5. To perform the process of Project Life Cycle. 6. To guide/introduce the methods of planning and also project implementation. 7. To perform the tool for Indicator Achievement Management (Indicators, Participation, Budgeting, Data collection, Document implementation of recommendation and also Supported needs). 8. To perform the tool for Partnership Development. 9. To perform the tool for reflection on the program accountability. 10. To perform the tool for Performance Development Management (PDM), the quality of works, effective works or efficient tasks. ****** Please let’s remark that, Good Governance System Enhancement will be approached into the overall strategic plans by organizations, companies, factories, enterprises, banks, MFIs, State departments and etc... *** What are the specific purposes of TOR (Term of Reference) for project evaluation? 1. Background/History: Clarify on project goals, project objectives, project output and overall strategies of project. 2. Purposes of evaluation. 3. Timetable. 4. Evaluation team. 5. Scope of works/main project activities. 6. Thematic presentation or Presentation of finding: Identification on Progress, Achievements, Issues, Resolutions, Lesson learned, and also SWOT). 7. Draft the schedule of activities. 8. To collect data for re-planning, project proposal developing and integration programs development. *** What are main elements of local asset mapping are there? (At most 4 to 5 pages) 1. Existed royal government team’s structures 2. Existed Community Based Organization’s structures 3. Existed Civil Society Organizations that implemented in the target areas 4. Local natural resources 5. Community’s properties 6. State’s properties 7. Other rules, principles, Guidelines, Disciplines, Regulations and Laws of Royal government approached in the target areas. 8. Other rules, principles, Guidelines, Disciplines, Regulations and Laws of Community Based Organizations (Grass root levels) were approached & to be proposed in the target areas. 9. Statistics of populations 10. Statistics of other fields (Economic field, Health field, Education field, Social affair & Cultural field, political field and Social equity field) *** What are main elements of Project Concept Note? 1. Name of the Organization 2. Location of the Organization 3. Title of the Proposed Project 4. Potential Donor’s name 5. Context: • Reasons for creating/selecting this project • Resources and Other abilities that will be able to implement the project • Methods and techniques of project implementation • Capacity building and also strengthen the capacity of project stakeholders involved. • Integration Programming Development and Other impacts of project implementation. 6. Rationale for the Proposed Project or project selection 7. Project Goals and Objectives 8. Project Activities 9. Staff Capacity Building 10. Expected Results 11. Project Innovations 12. Organizational Background, including the Expertise and Experience 13. Budget Estimate 14. Contact Information (Project Expert team, Executive Committee and Board of Director) *** How many Cambodia Millennium Development Goals (MDGs) are there? MDGs No.1: 1. Democratic Governance 2. Environment and Energy 3. Poverty reduction and Eradication 4. Gender and Equity MDGs No. 2: 1. Eradicate extreme poverty and hunger 2. Achieve universal primary education program 3. Promote Gender equity and also empower women 4. Reduce child mortality or child’s deaths 5. Improve maternal health 6. Combat or prevent HIV/AIDs, Malaria and other diseases 7. Ensure the environmental sustainability 8. Develop the global partnership for sustainable development *** What are the most significant development task issues in Cambodia? 1. Systematic corruptions 2. Land use’s issue 3. Human rights violence 4. Climate Change (Disaster risks that made by climate change/nature and by human) 5. Forest destroying and local natural resource extra-exploitation 6. Have no transparency leadership and management 7. Leadership without transformational, transitional, democratic & participative styles 8. Have no any specific tolls for project monitoring and evaluation 9. Have no any specific tool for good governance 10. Policies, Organisms, Strategic plans, Indicators, rules, laws, disciplines, regulations and also principles were not implemented with efficiency and effectiveness. 11. Have no any specific management team’s structures and also have no any specific TOR of other teams involved. 12. Resources and also Budgets were expensed without allocation 13. Did not enhance researches and knowledge-sharing 14. Have no any specific project stakeholders involved who joined all phases in the project life cycle. 15. Poor techniques/methods of project implementation 16. Poor monitoring and evaluation. 17. Poor strategic planning 18. Have no any specific Performance Development Management (PDM) and also have no the quality of works. 19. Have no any quality report and also have no any specific documents implementation of recommendation. 20. And also other issues will be addressed if necessary. *** How many steps of Community Development task’s cycle are there? (1) Assessment (2) Planning (3) Implementation (4) Mentoring (5) Evaluation *** How many tools of Participatory Rapid Appraisal (PRA) are there? (1) Interview (2) Observation (3) Schematic presentation *** What are specific purposes of Participatory Rapid Appraisal (PRA)? (1) Finding and also identification on the right issues (2) Clarify on the local needs (3) Finding the best resolutions for solving issues (4) Finding the opportunities for project implementation and also Integration Programming Development. *** What is my strength and weakness? My strength: (1) Performance Development Management and also the quality of work (2) Work Management (3) Time Management (4) Budget Management and Tracking (5) Strategic problem solving and decision making (6) Team work (7) Lead by participative, democratic, transitional and transformational styles (8) Communication, Facilitation, Consolidation, Coordination, and also Negotiation. (9) Partnership development and also Integration Programming Development (10) Staff Capacity Building, reflection, feedback and also coaching (11) Transparency leadership and management (12) Report writing (13) To enhance the researches, knowledge-sharing, Data analysis and also Use of the results in order to develop the plan of actions or to develop the project proposal. (14) Program accountability (15) Quantity management and also Quality assurance (16) Project design/Project proposal writing and also project management (17) Adaptation, and also flexibility (18) Respect rules, laws, policies, principles, guidelines, disciplines and regulations of organization. (19) Thinking and project strategic planning. (20) Use tools for data collection, project monitoring & evaluation and also good governance. (21) Social analysis and Community Development task. (22) Staff management and staff organizing (23) Project Strategic designing (24) Designing Human Resource policies (25) Job description preparing for staffs (26) Designing Term of Reference (ToR) for project stakeholders involved. (27) Technical/polite language using with team. My weakness: (1) Financial policy designing (2) English literacy skill. (3) IT skill (4) Media designing skill (5) Opportunity Management *** And please lets remark that, our weakness/gapes must face to the fact and also we must learn more skills to improve our working life with other employers and lifestyle in the society. What Is the Difference between a Manager and a Leader? The biggest difference between leaders and managers is in the way they motivate the people who follow or work for them. Managers have subordinates, unless their title is given as a mark of seniority and honorary, while leaders do not. In terms of approach, a leader sets the direction while a manager plans the details. Leaders appeal to the heart while managers appeal to the head. A leader’s energy is passion, and that of the manager is control. • Manager think of short term and specific view but leader think of long term and wider view. Manager kind of realistic and leader is futuristic. • A Manager and a leader both manage teams and the comparison ends there. Leader has a vision and desires to reach certain goals within a set time frame. Manager is an executor of the vision and plans (strategy and tactics) to achieve the set goals. A leader inspires while a manager must motivate the team. • Manager is managing in a particular department, while leader deals with overall tasks from top to bottom in an organization. • The manager is employee but the leader is not. The leader cannot be an employee he just knows to command & motivate also & also inspire the people why we do this thing. While the manager only manages the thing. What is The Market Demand means? 1.1 The quality of product supply with good hygiene packing, 1.2 To ensure enough quantity of product supply, 1.3 To ensure transportation services and also distribution of the products by markets on time, 1.4 To ensure the specific schedule of the product supply, 1.5 To ensure the product supply that ordered by separate calendars/seasons 1.6 Set the available and agreed prices of the products, 1.7 Productive agreement between one actor of value chains and another one actor of value chains, 1.8 To ensure the right product supply that respond to the agreed & ordered samples of the products, 1.9 Other Products required to put the label, logo, brand name of each production association How many strategic plans of business making are there? (1) Production strategic plan, (2) Product supply strategic plan, (3) Marketing & Sale promotion strategic plan, (4) Researching enhancement and Knowledge-sharing strategic plan, What is the value chains means? The value chains means; it is encompassing the full range of activities and services to bring the products and services from conception to sale in its final markets whether local, national, regional or global. The value chains included input suppliers, producers, processors, and buyers. And they are supported by the range of technical. What is Microfinance means? The Microfinance means; it is the financial services that included lending, saving, insurance, money transferring, loan and remittance. What is Micro Enterprise Development (MED) means? The Micro Enterprise Development means; (1) It can help people how to start and run very small business services and also farms, (2) It can help people how to access the financial services What is small & big scale entrepreneurship means? The small & big scale entrepreneurship means; it is one activity which conducted/established by individual or team in order to find the profits. And it is the kind of products & services between sellers and buyers. What is there the most significant feasibility of small scale business? It identified and clarified on: (1) The specific occupation selection, (2) The ability of capital & resources, (3) Location/Venue/Place selection, (4) Hiring Professional Expertise and also Implementers, (5) Time, (6) The quality, (7) Advertisement, (8) Client’s needs, (9) Profits For sharing information and closed cooperation. Best regard and love. Wrote & Prepared by Mr. Dy Kunthea (Mr. DY) My homeland is in Kampot province and I am a single Mobile phone: (+855) 89664766 Email address: dysrey85@yahoo Skype name: dy.kunthe2 Face book: Dy Lang. Page name: Hot News Today For You.
Posted on: Sun, 16 Mar 2014 09:09:51 +0000
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