Grants Manager at International Rescue Committee (IRC), Kigali, Rwanda - DEADLINE: 18/08/2013 The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC opened its offices in Rwanda in 1994 and initially focused on life saving interventions and provision of immediate assistance to refugees and IDPs. IRC Rwanda now focuses on post-conflict oriented interventions in order to support the country’s transition to lasting peace and stability. The program works with government and local partners in the support of vulnerable and marginalized populations such as women, children and youth. Scope of Work The Grants Manager is a key position supporting grants management and proposal development in Rwanda. With the overall objective of achieving high quality programming, the main goal of this position is to support and coordinate proposal development, grants management (including compliance requirements and reporting) and internal and external communication. The position reports to the Grants and Partnership Coordinator in Bujumbura. Key Responsibilities Business Development • Research and maintain information on donor strategies and funding opportunities on the national level, in conjunction with the program coordinators in Rwanda and Burundi. • Build relations and open first doors to donor community in Rwanda. • Work with coordinators/managers to coordinate the timely development of high quality new funding proposals and reports. Grants Management • Ensure that grants are implemented in compliance with IRC and relevant donor regulations, including maintenance of updated grant files and organization of grant meetings; coordinate modifications to any agreements or projects (i.e. extensions, indicator changes, budget realignments), as necessary. • Organize monthly budget management meetings with sector managers/coordinators to ensure strong financial management of grants. • Responsible for donor compliance (quality narrative and financial reporting, procurement requirements, etc.) for all open grants. • Manage all reporting deadlines, develop calendars for report development and coordinate report compilation and review. During the absence of the Grants and Partnership Coordinator, the Grants Manager will oversee and ensure adherence to the reporting calendar for all Rwanda and Burundi reports. • Work with Grants Coordinator to update Grants Tracking Sheet to inform senior management and regional support. • Coordinate with donors on grants management, project progress, monitoring and evaluation. • Review agreements and provide recommendations and concerns to the senior management and regional support. • Act as focal point for communications with HQ grants administration and compliance functions in New York and London, including maintaining submissions on IRC’s online opportunity management tracking system. • Manage archiving of all grant files (paper and electronic) and institutional memory of grants and programs. • Support grants management, specifically proposal development in line with internal procedures and donor reporting for Burundi portfolio, as necessary. Partnerships • Support program staff in assessing partnership opportunities and ensuring that partnerships reflect IRC Burundi’s strategic objectives and the local context. • Review and advise on all partner agreements (including logframe, budget, spending and workplan); ensure NY/London review of partner agreements. • Ensure that partnership and sub-grant related administrative processes and procedures are standardized and consistently implemented throughout the program, including pre-award compliance checks, agreements, disbursements, reporting and partner capacity-building. • Responsible for ensuring compliance of sub-grantees to IRC and donor rules and regulations. • Support Finance & Partnership Officer in managing database of current partnerships. Visibility and Communications • Develop Rwanda-Burundi communication strategy in coordination with DDP • Support implementation of a joint Rwanda-Burundi communication and visibility strategy; oversee preparation of materials such as brochures and newsletters. • Manage grants, communications and development support staff for both the Burundi and Rwanda programs; ensure development of weekly work plans. • Assist in coordination of country program visits by government officials, donor representatives and other special visitors through collaboration with senior leadership, preparation of briefing materials and post-visit visibility. Oversee Annual Report development, editing and ensure completion and distribution. • Assure internal IRC visibility of programs and key events (ex. IRC Updates, website, social media sites, etc.). Requirements • University degree in international affairs or related subject; masters degree preferred. • At least two years experience working in relief or development programs. • Previous successful experience developing projects and writing proposals for public donors • International experience, with preference in Africa • Knowledge of main donor regulations and priorities, including UN, USAID, PRM, ECHO and other European donors. • Strong written and oral communication skills. • Detail oriented and able to manage competing urgent requests and priorities. • Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well. • Excellent English written and verbal communications skills; French skills a plus. Work Environment The position is based in the capital city of Kigali with occasional travel to Bujumbura, Burundi. The security in Kigali is stable. How to apply: Please apply online: ch.tbe.taleo.net/CH02/ats/careers/requisition.jsp?org=IRC&cws=1&rid=9322
Posted on: Fri, 28 Jun 2013 15:55:47 +0000
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