JOB Posting-Effective Immediately-Great Opportunity SECRETARY – Continuing and Community Education Open To:Open Competition Posting Number:136/12 - 13 Posting Date:Tuesday June 25, 2013 Job Location:Academic Services, Barrie Position Type:Permanent FTE/Hours 35 hours per week Rate of Pay:As per Terms of Employment for Board Office Staff – Band E: $41,703 - $52,295 Effective Date: Immediately Job Summary: The Secretary, Continuing and Community Education is responsible for providing secretarial and administrative support services to the Continuing and Community Education program, in support of the achievement of the Simcoe Muskoka Catholic District School Board’s vision and mission. Displays awareness and sensitivity to the needs of stakeholders (internal and / or external) and proactively works to ensure that these needs are met or exceeded. Assists a variety of people including: the Superintendent; Principal, Continuing and Community Education; elementary and secondary schools and students and their families, as appropriate. Responds to inquiries and requests, forwarding more complex requests to appropriate personnel. Skills & Qualifications: - 2 Year College Diploma – Secretarial/administrative support studies. - 1-3 years related experience, preferably in an education environment. Continuing education experience is preferred. - Demonstrated capability to deliver on multiple tasks to deadline and within restricted timelines. - Strong time management, organizational, administrative, clerical, and written and oral communication skills are mandatory for this position. - Track record of experience that proves excellence in client/customer service, is mandatory. - Experience in acting as a recording secretary at meetings, and the planning and administration of special events. Knowledge of SMCDSB use of facilities protocol and procedure is desirable. - Experience maintaining departmental budgets, including invoice reconciliation and report preparation, as well as the collection and accounting of all fees received for courses/programs. - Computer literate and exceptional skills in Word, Excel and email, is mandatory. - Previous experience using the student information system database, relating to student information (e.g. course codes, student attendance, student status sheet etc.). Knowledge in preparing Ministry registers, generation of reports, transcripts, report cards, and class lists in accordance with Board and Ministry requirements, is essential. - Able to work flexible hours, or beyond the standard work week, in order to conduct on-site registration at various courses/programs. - Possesses a valid Ontario Driver’s licence and personal vehicle. Willing/able to travel within the Board’s jurisdiction to attend at on-site registration at various Continuing and Community education courses/programs. Closing Date: Wednesday July 3, 2013 – 4:00 p.m. Please Note: Interested applicants must forward a cover letter, the names of three (3) individuals who can be contacted for a professional reference and résumé indicating qualifications, education and experience, by the closing date to [email protected] Please indicate “136/12-13 - Secretary, Continuing and Community Education” in the subject line. Only those candidates selected for an interview will be contacted. As a condition of employment, new employees to SMCDSB are required, by legislation, to submit a satisfactory Criminal Background Check with Vulnerable Sector Screening Brian Beal Clayton Ferguson Director of Education Board Chair SIMCOE MUSKOKA CATHOLIC DISTRICT SCHOOL BOARD JOB POSTING
Posted on: Wed, 26 Jun 2013 12:13:06 +0000
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