JOBS in GOLDEN LAND Program Officer (Operations Support) Title: Program Officer (Operations Support) No of opening: One only Department: Institutional Strengthening Team (Shae Thot) Supervisor: Program Manager for Institutional Strengthening Location: Yangon, Myanmar, with travel to field offices as needed Duty Station: Yangon Office Pact values and supports a diverse work environment. Position Summary: The Program Officer is responsible for day to day operations, administrative, financial and other program support services to Shae Thot Program, specifically the Program Manager for Community Strengthening and the extended Community Strengthening team. S/he is responsible for assisting the community strengthening team in administrative, financial, reporting, procurement, logistic-related coordination and communication with other program team members and Pact’s shared support services. Please note that this position is only suitable for candidates who have experience in providing excellent operational support and are able to work in a demanding environment under minimum supervision. Key Relationships: Supervised by: Program Manager for Institutional Strengthening Supervises: N/A Coordinates: With whom On what 1)Admin/ HR/ Procurement 2)Finance 3) Shae Thot operations units 4) field offices • Support required by Shae Thot Community Strengthening team including but not limited to – visas, travel authorizations, workshop preparations, reports, publications, general procurement, logistics arrangement, financial transactions for team members, meeting/workshop arrangements etc. Core Values: Pact employees embrace the following core values as representatives of the institution: • all people have a right to participate in decisions affecting their lives • gender equity is mandatory for social transformation • resources are allocated in a transparent manner, guided by accountability to our clients and Pact’s role as steward of resources intended for the poor • diversity in background, gender and age strengthen our capacity to be wise managers of public and private funds • teamwork and collaboration shape our day-to-day working relationships • innovation and risk taking to achieve impact and broad scalable results drive strategic priorities • gathering and sharing information are primary roles for all employees • staff growth and advancement are a priority, including training and professional skills building to increase knowledge and competence and to stay abreast of new developments, especially in technology • a healthy balance between work and life outside of work must be maintained for work satisfaction and fulfillment Specific Duties and Responsibilities: Project Support Provide effective support to Institutional Strengthening Team in executing project deliverables Manage logistical arrangements related to project deliverables Assist in the preparation and follow of workshops and meetings Arrange meetings and workshops as per prescribed procedures Identify bottlenecks and jams related to operational requests, seek alternative options to overcome the constraints, and report to Program Manager on a timely and regular basis Expected Results: o Program Manager and team receive effective programattic support. o Team Meetings and workshops are prepared for successfully. Processes Tracking & Reporting Assist in monitoring project deliverables and keeping team on track with operational tasks Assist the Program Manager in developing reports, develop graphics, visuals and other materials that can be useful for internal and external reports- using statistics from Shae Thot database Timely assist the in retrieving and organizing data and other information required for developing reports Expected Results: o Project delivery status is regularly updated and reported, and team is kept aware of upcoming deadlines o Program Manager receives effective support in developing reports for internal and external audiences. Coordinated Operational Support Coordinate with Admin Department for administrative, logistical and procurement support required by Community Strengthening Team Coordinate with Human Resource Department in implementing Senior Program Manager decisions related to HR according to Personnel policies and procedures. Coordinate with relevant internal stakeholders to ensure visas and travel authorizations for expat personnel, non-operation team members and visitors of Shae Thot are secured in a timely manner Coordinate with Finance Unit for travel reimbursements, procurement, and other related issues Coordinate with field offices and operational teams for field activities, planning, execution and follow up Expected Results: o Effective assistance to the Program Manager for smooth program oversight through coordination with shared support services Others Undertake other duties as assigned by Program Manager Minimum Requirements: University degree with at least three-year experience in international organizations or institutions, or similar field, either in the program or operations field. Experience in providing secretarial support to executives preferred. MUST have excellent English proficiency in all four skills. MUST be computer literate- with high proficiency in MS Word, Excel, and other DTP services. MUST have excellent communication and coordination skills. MUST be to work under a very demanding condition. Excellent time-keeper, with high sensitivity to deadlines and short notices. Effective Team player, proactive, and demonstrated capacity to work independently, often times with minimum supervision. Committed, efficient, flexible, and experienced in working effectively and harmoniously with professionals from various background and culture Click the following link for detailed information>>> bit.ly/11qXJTt
Posted on: Fri, 17 Oct 2014 03:13:27 +0000
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