NEW ROLE - French Speaking PA, Gloucester - £9.50-£11 per hour This is on going temporary position initially for 6 months with a view to being extended on a long term basis. The successful candidate will be fluent in French with PA experience. Key Tasks and Responsibilities: The role is to primarily support the IT Projects Programme Manager with shorthand, typing and diary management for a long term strategic project. The Personal Assistant should have considerable initiative taking skills and willingness to take on responsibilities (highly proactive). They should be approachable, have a calm personality and be able to prioritise work with proven time management skills. They will be required to liaise with Senior Stakeholders and business contacts, working efficiently, effectively and economically. They will be required to; • To take shorthand / dictation as and when required and to produce documentation from this within a timely manner, including audio typing with a minimum typing speed of 80 cpm • Manage diaries and travel for IT Projects Programme Manager and IT Projects Delivery Manager dealing with appointments and queries as appropriate. • To maintain the high standard of service offered by the department and to assist in creating and developing the professional reputation of the department. • Handle one off tasks required by IT Projects Programme Manager. • To deal with word processing and the inputting of documents and correspondence as directed by the IT Projects Programme Manager. • To produce presentations and access and print hard copy reports, correspondence and documents as requested. • To attend to stakeholders and business contacts both on the telephone and where appropriate in person. • To take and record accurately any messages and pass on to the appropriate person without unnecessary delay. • To familiarise yourself with Health and Safety policy and procedures and to operate safely within the workplace. It would be highly desirable for the following skills also; • To have worked with an IT environment / background previously • To have Project experience • To have French language skills • To be Security Vetted to BPSS at a minimum • To have experience of working with an accredited environment Standard hours are 37 per week Monday to Friday. To apply, please email your cv to Rachel at [email protected]
Posted on: Tue, 16 Jul 2013 09:46:10 +0000