Night Shift Administrative Assistant - Child Care Center.Memphis, TN Company Description Kid City offers full-time child care and drop-in care in the Cordova area. Job Description General Accountability Statement The Administrative Assistant is responsible for working with the Director to administer operations and build community relations. The Administrative Assistant supports Center philosophy, programs and policies to maintain a standard of care that contributes to the Center’s reputation for excellence. Duties and Responsibilities The primary job duties and responsibilities for the Administrative Assistant include but are not limited to the following: Record Keeping ■Updates and maintains substitute teacher list; and accesses teaching resources as directed ■Maintain accurate and complete confidential and non-confidential files in accordance with licensing requirements to insure successful licensing inspections ■Works with all aspects of the organization’s data management including: financial, board, administrative, program areas and performance monitoring ■Uses a computer to complete work (word processing, data entry, spreadsheets, email, presentation software) ■Develops agendas, prepares for meetings, takes minutes and produces timely and accurate meeting records ■Tracks all staff training and development and related budgets Finance ■Coordinates revenue and expenditures ■Coordinates enrollment and maintains wait list of potential customers ■Coordinates subsidy claim process in a timely and accurate manner ■Orders materials and supplies in a cost effective manner as directed ■Orders equipment as directed Child Development and Care ■Meet health, welfare and safety needs ■Actively supervise children as required ■Protect children from physical and emotional harm Equipment and Facilities ■Maintain a safe environment ■Check for physical hazards ■Maintain and implement safety standards and protocols ■Operate and maintain facilities ■Coordinates facility, site and equipment repair and maintenance as instructed by the Executive Director ■Monitor cleanliness and sanitation of all areas used by children Family and Community Relations ■Responds to telephone and in-person inquiries in a friendly and professional manner ■Support a family-friendly environment ■Supports a culture of respect for all families ■Supports family involvement ■Provides resources to families ■Refers families to external resources Professional Relationships ■Work as a member of a professional team ■Create partnerships with colleagues and volunteers ■Participate in meetings ■Follow policies and procedures ■Personal and Professional Development ■Conducts self professionally ■Maintains professionalism ■Follows policies and procedures and uses a code of ethics to guide practice ■Maintains confidentiality ■Maintain required professional certifications and/or registrations ■Keeps up to date with legislative requirements ■Maintains a work/life balance ■Engage in ongoing self-assessment ■Maintain physical and mental well-being ■Develop and implement a professional development plan ■Evaluate progress based on the professional development plan ■Participate in professional workshops, courses and ongoing learning ■Communicates policies and supports implementation as instructed by the Director ■Monitors staff compliance of policies and provides accurate and timely feedback to employees as appropriate Skills and Abilities ■Above average accuracy and attention to detail ■Business administration, customer service skills ■Excellent communication skills, including oral, written and comprehension ■Computer proficiency in word processing, spreadsheets, accounting software, presentation software. etc ■Strong interpersonal skills ■Above average ability to multi-task, time management and organizational abilities ■Create and manage weekly schedule ■Must increase and maintain membership and hourly enrollment numbers Personal Characteristics ■Proactive, responsible, prompt and reliable attendance at work ■Flexible, patient, professional, neat and appropriate personal appearance and attire Working Conditions ■The Administrative Assistant works in a noisy and busy environment with regular interruptions requiring the ability to change priorities quickly and tolerate stress ■Regular business hours with limited requirement for evening and weekend work Physical Requirements ■Occasional lifting to 50 lbs ■Exposure to illness, noise Qualifications Qualifications ■Education, Qualifications and Certifications ■High School Diploma required, preferred Associate’s or Bachelor’s Degree ■Current First Aid and CPR Certificate (Must get within 2 weeks of hire) ■Criminal Record Check Experience ■Minimum of two years of demonstrated proficiency as an Administrative Assistant in a fast paced, detail oriented work environment. Additional Information ■Starting salary of $10.00/hour ■Health, dental, life insurance offered ■Paid Holidays and Vacation ■Performance-based bonuses available quarterly ■The standard shift for this position is: 3:00pm - 11:00pm Please note, successful candidates will be required to work some holidays, weekends and nights.
Posted on: Thu, 09 Oct 2014 04:04:34 +0000
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