PERSONAL ASSISTANT Johannesburg,Gauteng, South Africa Closing Date: 28 March 2014 Post: PERSONAL ASSISTANT Reference Number: REF-03473 Number of Posts: 1 Centre: Johannesburg Directorate: Statutory Bodies Salary: R170, 799 per annum Requirements: Secretarial Diploma or Equivalent Qualification.3-5 Years Experience in an Administrative Support Service. Skills: Ability to Communicate well with People at Different Levels and from different backgrounds. Good Telephone Etiquette. Computer Literacy. Sound Organizational Skills. Good People Skills. High Level of Reliability. Written Communication Skills. Ability to Act with Tact and Discretion. Knowledge of the Relevant Legislation/ Policies/ Prescripts and Procedures. Basic Knowledge on Financial Administration. Duties: Screen, transfer calls and telephonic as well other enquiries from internal and external clients. Record the engagements of the Chief Director. Coordinate with and sensitize/ advise the Chief Director regarding engagements. Ensure the effective flow of information and documents to and from the office of the Chief Director. Ensure the safekeeping of all documentation in the office of the Chief Director in line with relevant legislation and policies. Obtain inputs, collate and compile progress, monthly and management reports. Scrutinize routine submissions/ reports and make notes and/ or recommendations for the Chief Director. Draft documents as required. Do filing of Documents for the Chief Director and the unit where required. Ensure that travelling arrangements are well conducted. Manage leave register and telephone accounts for the unit. Handle the procurement of standard items like stationery, refreshments etc, for activities of the Chief Director and the unit. Check and correlate BAS reports to ensure that expenditure is allocated. Assist the Chief Director in collating information required for the purpose of MTEF submission. Remain abreast with procedures and processes that apply in the office of the manager. Notes: All applicants must apply online at gautengonline.gov.za. Applicants who experience difficulty in applying online can apply manually using Z83 form and attach certified copies of qualifications, ID and CV and submit to: No.35 Rissik Street, Surrey House, Johannesburg,2000 Enquiries: Ms. Vivien Khanye Closing Date: 2014/03/28 12:00:00 AM
Posted on: Mon, 24 Mar 2014 08:43:13 +0000
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