Personal Assistant Salary: 250k – 300k P/A Location: Sunninghill, Johannesburg Type: Full-time Experience required: 2-3 years Skills required: Proficient in use of MS Word, Excel, PowerPoint, Lotus Notes and Maconomy Attention to detail Ability to interact with clients, and all staff in a professional manner Knowledge of Firm or ability to obtain information when required Confidentiality of information is paramount Job description: PA duties to 3 Partners in the M&M Department Follow up when necessary. Carry out all duties in a professional manner Schedule and secure venues for Gauteng Partner meetings / arrange cocktail functions Arrange monthly informal partner lunches Monitor monthly partner canteen expenditure Be a member of the Secretaries Club Committee Diary – management Ensure all annual client meetings are diarised Ensure all annual CAMAF meetings are diarised Cooperate with other PA’s should any important meetings need scheduling Liaise directly with clients regarding setting up of meetings when necessary Assist managers in setting up client meetings when necessary Assist with Business Continuity Management (BCM) meetings – liaise with BCM Manager Liaise with and assist Innovation consultant when necessary Use travel database to make travel arrangements. Booking and monitoring partners’ overseas travel Manage, communicate with clients Industry Updates and Circulars Invites to courses and functions Arrange monthly informal Gauteng partner lunches Monitor monthly partner canteen expenditure Become a member of the Secretaries Club Committee Screen calls, take messages and proactively action requests as appropriate Assist with setting up conference calls and dial in Liaise with GTS re any computer and/or blackberry, telephone, printer problems Booking of boardrooms for meetings Submit and prepare Partners’ timesheets and expense forms Assist managers in creating invoices / opening of new jobs in Maconomy Take note of and diarise partners’ compulsory training Record, monitor and ensure CPD is up to date and submitted to SAICA General typing Create PowerPoint presentations for meetings when necessary Logical Filing System Record AFS requests per client Process payment requisitions when required Order and send calendars and gifts to relevant clients at the end of the year Assist partners with occasional personal tasks Please mail CV’s to carolinem@godisanang
Posted on: Mon, 03 Feb 2014 13:08:22 +0000
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