Programme (WFP) Logistics Assistant (Commodity Accounting) Job in Garissa Hub, Eldoret & Other Duty Stations in Kenya Vacancy Announcement:WFP/30/13 Job Title:Logistics Assistant (Commodity Accounting) Post Grade:Service Contract, SC-4 Duty Station:Garissa Hub,Eldoret & other duty stations Date of issue:23rd July 2013 Deadline for application:5th August 2013 Accountabilities: Under the direct supervisionof the Senior Logistics Assistant, the incumbent will be responsible for the following duties in their respective duty stations: Commodity Accounting& General Logistics *.Ensure comprehensive commodity accounting for the area of responsibility. This entails COMPAS data capture, reconciliation, data transmissions and back-ups with minimal supervision. The incumbent is expected to be resourceful and ensureall waybills are dispatched and received in COMPAS from the different EDPs. Perform daily transmission of COMPAS data for the entire country via replications between HQ, CO and Field COMPAS sites.This also involves executing systematic audits and reconciliation exercises with the CP to compare records against actual physical; *.Process E-notes/Invoices which entail entry of records in the prescribed templates, ensuring tonnages and FDPs are correctly entered, FDP’s distances from the EDP areentered correctly, appropriate KES rates applied and all other relevant inputs correctly done as per procedure. *.Stringent monitoring of commodity quality and condition at both WFP and CP managed warehouses to mitigate commodity losses. This requires the monitoring of expiry dates and timely request for fumingation and other pestcontrol measures. Also ensure reconstitution of damaged cargo is done immediately after receivingreports and all data is captured in COMPAS as wellas training of logistics CP staff in commodity handling, record keeping and reporting as per WFP guidelines. *.Analyze and reconcile COMPAS data and report discrepancies and irregularities to both the Data Analyst and Data Administrator. *.Support cash transfers forCash-For-Asset which includes reviewing work norms reports and preparing cash payment schedules. *.Coordinate the process of destruction of condemned commodities and ensure accurate reporting. The process includes compiling all documents, from CP, WFP and Government of Kenya, to justify CP approval up to overseeingthe actual destruction and follow-up with the Public Health Officials who supervise the exercise and issue destruction certificates *.Ensure weekly stock movement, Monthly SPR and all ad hoc reports are accurately prepared, in therequired format, and submitted by set deadlines. *.Ensure that the CP provides required reports (as per the Logistics Guidelines) correctly and ina timely manner to the WFPLogistics Unit in Nairobi; Advise the CP on all expected consignments to enable the warehouse team adequate time to planon receiving the trucks. *.Provide second-level support to field team as tasked. This is mainly on the functional areas of COMPAS. *.Perform all other related duties as required. Qualifications, Experience, Critical Success Factors and Language: *.Successful completion of secondary school education, preferably supplemented by technical qualification or university degree in business administration, statistics, economics, logistics, transport, shipping, law orother field relevant to WFPLogistics/contracting activities. *.Three years of progressively responsible support experience including at least one year in the field of accounting, transport, insurance, statistics, operations or another related field and distribution management. Good knowledge and experience in using computer software applications (MS Word, Excel and Access). *.Excellent written and spoken English and Kiswahili.
Posted on: Thu, 25 Jul 2013 08:19:11 +0000
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