SANDUSKY CITY COMMISSION REGULAR SESSION AGENDA September 23, 2013 at 5 p.m. City Hall, 222 Meigs Street City Commission meeting tonight. (the following is a quick break-down of the agenda items, followed by the agenda.) The first three agenda items are “MOW TO OWN” PROPERTIES. By participating in the Mow to Own Program, the property owner is given an incentive to earn ownership, eliminating the City’s need to mow and maintain the property, thereby reducing taxpayer costs, and simultaneously rewarding the adjacent property owner for the conscientious and continued maintenance of the property. The adjoining property owner can enhance their current property’s value by utilizing the parcel for yard expansion or adding an addition onto their existing structure. Item #4 is for a grant application to Ohio Department of Transportation to help fund Sandusky Transit System for 2014. And Item #5 is enter into a contract with KF Construction & Excavating, LLC, of Clyde, Ohio, for the Sandusky Transit System SPARC route bus shelter project. Item #6 declaring the necessity for the city to proceed with the proposed chemical storage tank repair project at the water treatment plant. Item #7 The facilities the city of Sandusky has, allows us to provide mechanical work for other communities without these amenities. The City of Sandusky will charge the City of Huron Fire Department and Margaretta Township Fire Department $64 per hour for labor in quarterly increments. Item #8 Purchase of Auto extrication/rescue tools. The funding for this purchase in the amount of $33,464 will be paid from funds generated from ambulance transport fees in the fire department EMS fund Item #9 Purchase 18 bullet proof vests Item #10 Payment to TAC computer, Inc. For partial payment of annual maintenance agreement. -------------------------------------------------------------------------------------- AGENDA CURRENT BUSINESS ITEM #1 – Submitted by Amanda Meyers, Paralegal SALE OF PROPERTY THROUGH LAND REUTILIZATION PROGRAM LOCATED ON HUNTINGTON AVENUE Budgetary Information: The cost associated with this purchase and sale agreement is the total amount of the deed preparation, recording fees and any other customary fees that may be due and payable in the ordinary course of the sale and purchase transaction. The city will recoup the cost of the expenses from the nonrefundable earnest money deposit of one hundred and eighty two dollars ($182) required to be paid by the purchasers. ORDINANCE NO. : It is requested an ordinance be passed declaring that certain real property owned by the city as part of the land reutilization program identified as Parcel #57-00650.000, located on Huntington Avenue, Sandusky, is no longer needed for any municipal purpose and authorizing the execution of a purchase and sale agreement with respect to that real property; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. ITEM #2 – Submitted by Amanda Meyers, Paralegal SALE OF PROPERTY THROUGH LAND REUTILIZATION PROGRAM LOCATED ON NEIL STREET Budgetary Information: The cost associated with this purchase and sale agreement is the total amount of the deed preparation, recording fees and any other customary fees that may be due and payable in the ordinary course of the sale and purchase transaction. The city will recoup the cost of the expenses from the nonrefundable earnest money deposit of two hundred and seven ($207) required to be paid by the purchasers. By returning this nonproductive land to tax producing status, the taxing districts will immediately begin collecting approximately one hundred twenty four dollars and twenty two cents ($124.22) in annual real estate taxes once again. ORDINANCE NO. : It is requested an ordinance be passed declaring that certain real property owned by the city as part of the land reutilization program identified as Parcel #57-01431.000, located on Neil Street, Sandusky, is no longer needed for any municipal purpose and authorizing the execution of a purchase and sale agreement with respect to that real property; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. ITEM #3 – Submitted by Amanda Meyers, Paralegal SALE OF PROPERTY THROUGH LAND REUTILIZATION PROGRAM LOCATED ON EAST JEFFERSON STREET Budgetary Information: The cost associated with these purchase and sale agreements is the total amount of the recording fees, title examination, survey and deed preparation. The costs shall be recouped by the city from the nonrefundable earnest money deposits required to be paid by purchasers upon sale. The purchasers shall pay the real estate transfer tax and recording fees upon purchase. By returning this nonproductive land to tax producing status, the taxing districts will immediately begin collecting real property taxes and assessments once again. ORDINANCE NO. : It is requested an ordinance be passed declaring that certain real property owned by the city as part of the land reutilization program identified as Parcel #56-00868.000, located at 509 East Jefferson Street, Sandusky is no longer needed for any municipal purpose and authorizing the execution of purchase and sale agreements with respect to that real property; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. ITEM #4 – Submitted by Thomas Schwan, Transit Administrator SANDUSKY TRANSIT SYSTEM GRANT APPLICATION WITH THE OHIO DEPARTMENT OF TRANSPORTATION FOR CY 2014 Budgetary Information: The Rural Transit program operating funds have a significant impact on the Sandusky Transit System budget, as it comprises a very large amount of the total operating budget. Without this funding, services would have to be drastically reduced. The required local matching funds (20%) will be generated by contracts established by the Sandusky Transit System. RESOLUTION NO. : It is requested a resolution be passed authorizing the filing of a grant application with the Ohio Department of Transportation through the U.S. Department of Transportation Federal Transit Administration for the CY 2014 Rural Transit program grant for the Sandusky Transit System; and declaring that this resolution shall take immediate effect in accordance with Section 14 of the city charter. ITEM #5 – Submitted by Aaron Klein, P.E. CONTRACT TO CONSTRUCT BUS SHELTERS FOR THE SANDUSKY TRANSIT SYSTEM/SPARC ROUTE Budgetary Information: The cost of the project based on bids, including engineering, inspection, advertising and miscellaneous costs is $68,400. The project will be funded with American Recovery and Reinvestment Act grant money at a maximum amount of $68,579. There is no city-funded match required so there will be no impact on the city’s general fund. ORDINANCE NO. : It is requested an ordinance be passed authorizing and directing the city manager to enter into a contract with KF Construction & Excavating, LLC, of Clyde, Ohio, for the Sandusky Transit System SPARC route bus shelter project; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. ITEM #6 – Submitted by Jeff Meinert, Superintendent, WPC Plant RESOLUTION OF NECESSITY FOR CHEMICAL STORAGE TANK REPAIR PROJECT Budgetary Information: The estimated cost of the project, including construction, engineering, inspection, advertising and miscellaneous cost is $40,000. The city is responsible for the entire cost, and it will be paid with the city’s sewer fund. RESOLUTION NO. : It is requested a resolution be passed declaring the necessity for the city to proceed with the proposed chemical storage tank repair project; approving the specifications and engineer’s estimate of cost thereof; and directing the city manager to advertise for and receive bids in relation thereto; and declaring that this resolution shall take immediate effect in accordance with Section 14 of the city charter. ITEM #7 – Submitted by Troy Vaccaro, Chief Foreman INTERGOVERNMENTAL AGREEMENTS WITH THE CITY OF HURON AND MARGARETTA TOWNSHIP – FLEET MAINTENANCE SERVICES Budgetary Information: No general fund money will be required for this agreement. The City of Sandusky will charge the City of Huron Fire Department and Margaretta Township Fire Department $64 per hour for labor in quarterly increments. A. ORDINANCE NO. : It is requested an ordinance be passed approving and authorizing the execution of an intergovernmental agreement with the City of Huron to provide routine maintenance service and repairs for the City of Huron’s Fire Department vehicles beginning July 1, 2013 through December 31, 2014; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. B. ORDINANCE NO. : It is requested an ordinance be passed approving and authorizing the execution of an intergovernmental agreement with Margaretta Township to provide routine maintenance service and repairs for Margaretta Township’s Fire Department vehicles beginning July 1, 2013 through December 31, 2014; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. ITEM #8 – Submitted by Paul E. Ricci, Fire Chief PURCHASE OF AUTO EXTRICATION/RESCUE TOOLS FROM SUTPHEN CORPORATION Budgetary Information: This purchase will not negatively impact the general fund. The funding for this purchase in the amount of $33,464 will be paid from funds generated from ambulance transport fees in the fire department EMS fund. ORDINANCE NO. : It is requested an ordinance be passed authorizing and directing the city manager to purchase Holmatro automobile extrication/rescue tools through the State of Ohio, Department of Administrative Services, cooperative purchasing program from Sutphen Corporation of Dublin, Ohio; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. ITEM #9 – Submitted by John Orzech, Police Chief PURCHASE OF BALLISTIC VESTS FOR POLICE DEPARTMENT Budgetary Information: The total cost of the eighteen (18) vests is estimated at $12,330 which will be paid with $6,165 allocated from the police department’s operating budget and $6,165 (50% of total cost of vests purchased and delivered) will be paid with funds from the bulletproof vest partnership program. ORDINANCE NO. : It is requested an ordinance be passed authorizing and directing the city manager to purchase eighteen (18) Armor Express Halo Level II ballistic vests from D & G Uniforms of Akron, Ohio, for the Sandusky Police Department; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. ITEM #10 – Submitted by John Orzech, Police Chief PAYMENT TO TAC COMPUTER, INC. FOR PARTIAL PAYMENT OF ANNUAL MAINTENANCE AGREEMENT Budgetary Information: The total amount of this expenditure is $3,443.75. The funds for this expenditure are budgeted for in the 2013 police operating budget. ORDINANCE NO. : It is requested an ordinance be passed authorizing and directing payment to TAC Computer, Inc. of Oakwood, Ohio, in the amount of $3443.75 for three (3) months of the annual maintenance fee for the period of October 1, 2013 through December 31, 2013; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. CITY MANAGER’S REPORT OLD BUSINESS NEW BUSINESS AUDIENCE PARTICIPATION Open discussion on any item (5 minute limit) EXECUTIVE SESSION(S) ADJOURNMENT Buckeye CableSystem broadcasts on Cable Channel 81: Monday, September 23 at 8:30 p.m. Tuesday, September 24 at 5 p.m. Monday, September 30 at 7 p.m.
Posted on: Mon, 23 Sep 2013 11:50:45 +0000