Scanning or Imaging is the process by which paper documents are copied and saved as digital images. These digital images or electronic records are saved as PDF or TIFF files. Scanning paper records does not automatically authorize the destruction of the source documents from which the scanned images have been created. However, if scanned following the requirements in this document, the electronic record can legally take the place of the paper document; which can then be destroyed. Like all electronic records scanned files must be accessible and readable for their full retention period. This includes finding the file, opening the file, and reading the file regardless of the software used in its creation. The requirements which follow are based on Imaging Systems, Standards for Accuracy and Durability – Chapter 434‐663 of the Washington Administrative Code (WAC). These requirements must be met to justify the use of scanned images as replacements for the original paper recor
Posted on: Tue, 20 Jan 2015 19:16:56 +0000
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