The Downtown Eastside Womens Centre is seeking to hire a part-time Administrative Assistant. This position is 20hrs per week/ 3 Days per week. This position will include full benefits following the 3 month probationary period. The Administrative Assistant provides administrative support to the management and administrative team of the Downtown Eastside Womens Centre (DEWC). She ensures overall effective and efficient financial, governance, operations and facilities, and office administration systems and support. Reporting directly to the Executive Director, the Administrative Assistant will work in collaboration with other DEWC staff to ensure services to women. She will work from a feminist perspective and within an anti-oppression framework. Operations and Facilities Handles and responds to daily mail, and general correspondence. Monitor and orders stationary and office supplies and establish supplier accounts. Coordinate maintenance and repair needs by establishing service contracts, arranging maintenance and repairs through the Property Management and/or service contractors. Establish and oversee contracts for on-going services such as janitorial, computer, telephone, photocopier, kitchen equipment, plumbing, electrical, etc. Produce and update supplier account list. Apply for annual alarm permit and manage contract with monitoring company. Records Management Develops and maintains administrative, operations, and finance records management systems. Archives documents and files, ensuring their appropriate storage. Updates and maintains governance and society documents including membership list. Finance Processes financial donations and in-kind contributions including producing charitable tax receipts and updating the donor data base. Prepares and make bank deposits, ensuring communication with DEWC Book Keeper Codes and processes accounts payable. Submits prepared AP for approval, investigating irregularities. Facilitates signing of cheques in accordance with Board policy. Administrative Support Provides administrative support to the Board of Directors and Committees including the compiling, maintenance, and distribution of minutes and correspondence. Coordinates Board and committee meetings Annual Audit/AGM Prepares and maintains the Audit binder for annual audit including sending funder contract verifications, and obtaining signing documents from bank. Prepares minutes, contracts, insurance verification, and charitable tax receipts for audit review. Prepares documents and reports for Annual General Meeting. DEWC Programming Participate in the planning and organizing of special event and activities Assist with drop-in program as necessary. Required Qualifications: Minimum 5 years related experience working with low-income women, at least 2 years in a women serving or inner city drop-in environment Must have a strong working knowledge and analysis of the issues impacting women in the dtes, including violence against women, mental health, homelessness, and addictions Candidate must work from strong feminist analysis and within an anti-oppression framework Demonstrated computer and IT aptitude including word, excel, and quickbooks Demonstrated administrative skills, including report writing Efficient organizational skills including record keeping, scheduling, and problem-solving abilities Strong conflict resolution skills and practice Demonstrated crises intervention training and experience Excellent communication skills required, including the ability to work in a respectful and cooperative manner with co-workers, and centre members Ability to work within a chaotic environment and with a diverse community of women A First Aid certificate is required Candidate must undergo a criminal record check Women with addiction issues need to be at least 2 years clean and sober Position reports to: Executive Director Aboriginal women and women of colour are strongly encouraged to apply. Fax cover letter and resume to Administrative Assistant Hiring Committee show contact info or email to show contact info No phone calls please. Only candidates selected for an interview will be contacted. CLOSING DATE: October 8th, 2014
Posted on: Thu, 25 Sep 2014 00:22:40 +0000
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