Toastmaster is a leadership role to which members are assigned after completing three or more manual speeches and attending actively for at least six months. The toastmaster implements the program with a specific plan for assuring that a complete agenda will be prepared and presented and to offer assistance when needed. This position facilitates the meeting to ensure that all roles stay on track and time limits are enforced. RESPONSIBILITY: • Coordinates all aspects of the program to ensure a smooth flow and timely executions. • Secure members to fill in for last minute absences. • Determines and announce schedule changes (e.g. Speeches at beginning of meeting.) • Begins meeting with a mini-presentation related to theme and continues theme throughout the meeting to transition between roles and fill in time during speeches and vote counting. • Introduces the General Evaluator, Topic Master and each scheduled speaker (with a formal introduction, speaker’s name, speech title, speech title, speaker’s name). • Announce objectives of each prepared speech prior to the speaker’s introduction. • Require speakers to present speeches within their manual’s time objectives or non-manual speeches within time agreed upon prior to meeting. • Gives club members one minute between speeches to record their notes for the speakers. • Calls for Timekeepers report on length of speeches. • Asks for ballots to be cast for the speaker who best met speech objectives. • Determine length of table topics session. • Give a table topic question to the Topic Master (time allowing). • Call for Timekeepers report on length of table topic speeches and use of “Word of the Day” • Present the awards for best table topic speaker, best evaluator, and speaker who best met the speech objectives. • Have fun and be energetic!! Objectives Acts as a genial host and creates a pleasant, proactive atmosphere. Conducts the entire educational portion of the meeting. Enthusiastically introduce the speakers and other participants. Before the Meeting Contacts the speakers for their speech title, manual projects ( (manual name and speech number), time needed, and speaker introduction information (hobbies, jobs, family, and etc.) Note: Two or three sentences from the speaker on how he/she would like to be introduced to audience. Request the “Word of the Day” from the Grammarian. Contacts the other meeting participants to request confirmation of role. Prepares introductions for each Speaker. Prepares remarks which can be used to bridge the gaps between program segments. This helps to eliminate awkward periods of silence. Brings an adequate number of agendas to the meeting for distribution. YOUR RESPONSIBILITY as Toastmaster of the Day (TMOD) is to put the meeting together based on the schedule published by the Vice President/Education, and then to run an upbeat, lively meeting. Upon Arrival of Meeting Checks with the Speakers for any last minute changes Reserves seat for himself/herself near the lectern. Distributes meeting agendas. Find last-minute role replacements. TOASTMASTER: Shake hands with the President and says, “Mr./Madam President, fellow Toastmasters, and welcomed (honorable, special, distinguished) guests I am looking forward to having an outstanding club meeting today. We are going to have an evening of education, entertainment and excitement, expectation and creativity. I have two meetings to present to you this evening. exciting and alive and I got a boring meeting , clap if you want the boring meeting. There are three main pillars or segments of the toastmaster meeting. the prepared speeches, . During this portion of the meeting our speakers will present memorable speeches they have worked diliegently on to meet specific objectives as given in their speech manuals. Prepared Speeches Members giving prepared speeches each work out of a Toastmasters speech manual. These manuals each have several speech projects, each project teaching a specific communication skill (e.g. gestures, vocal variety, organization, etc.) New members work on the ten projects in the Competent Communicator manual, while advanced members work from their choice of any of the fifteen advanced manuals. Each speech has a range of minutes it is expected to be completed within. For example, the first speech, "The Icebreaker" is a four- to six-minute speech. Others are often five- to seven-minutes, eight- to ten-minutes, etc. Table Topics, and evaluations. In the prepared speaking portion of the meeting, several Toastmasters will give a prepared presentation or speech before the group. Speeches are usually designed to meet the requirements of one of the projects in the communication manuals. "Table Topics" is an extemporaneous speaking exercise where the speaker speaks "off the cuff"; that is, the speaker responds to a question or topic that is not known beforehand. The Table Topics Master presents the topic, calls on an individual, and then that individual has 1 to 2 minutes to respond. Impromptu Speeches The Toastmaster will then call upon the Topicmaster to lead us in the second portion of the meeting. Everyone is afforded an opportunity to speak at every meeting. During "Table Topics", members with little or no speaking role are called upon to stand and address a point or answer a question given to them on-the-spot. They are to do their best to give a one- to two-minute speech on their given topic, while incorporating the "Word of the Day" into their talk. This is an exercise in "thinking on our feet". Guests will be called upon and given three choices during Table Topics: 1) Take a topic; 2) Tell us about yourself; or 3) You may simply pass. And FEEDBACK –THE EVALUATION SEGMENT Feedback Finally, the Toastmaster calls upon the General Evaluator to lead the evaluation team. Each prepared speaker was assigned a speech evaluator to provide positive and constructive feedback on the given speech. A "Grammarian" tells us how well we used the English language, and an "Ah" Counter (who has been clicking our "ahs" throughout the meeting) will report on our use of "crutch" words and sounds throughout the meeting. The presiding officer will return to handle any end-of-the-meeting business, ask guests to return, and close the meeting by eight-thirty. The Toastmaster will then call upon the Jokemaster to help us begin the meeting with some laughter. After which, the Toastmaster asks the General Evaluator to return to the lecturn to introduce the evaluation team. The evaluators will give their reports during the third portion of the meeting, but it helps us all to know who will be paying attention to what. The primary duty of the toastmaster is to act as a genial host and conduct the entire program! The Toastmaster always leads the applause before and after each person is introduced. is to act as responsible for ensuring all of the meeting’s players know their parts. This includes obtaining introductions from each speaker. (Note: If a speaker does not have his or her own introduction, you will write it. Interview them to find out their speech title, manual project number, purpose to be achieved, time requested, and something interesting about themselves which you can use when introducing them (job, family, hobbies, education, etc.) The Toastmaster introduces the Table Topics Master, each speaker and the General Evaluator. Note: Return control of the meeting to the President or other presiding officer at the end of the meeting. Suggestions to help the meeting run smoothly: Follow the meeting agenda. Introduce speakers by giving their first and last name, brief personal background (or anecdote related to theme,) title of speech, objective of speech, evaluator and time requested. Remain standing until speaker arrives at lectern and greet him/her with a handshake, then be seated. Lead applause before and after each speaker. the Toastmaster must coordinate the time of all activities. This includes telling the Table Topics Master to adjust the number of questions based on the number of speakers presenting, and to limit the Toastmasters comments if necessary. he Toastmaster acts as a host whose job is to introduce, and to provide links between, each segment of the night’s program. Sit near the front of the room so as to minimise the delay between speakers. Introduce each segment and name the segment leader. Welcome him or her to the stage with a handshake. When introducing speakers for prepared speeches try to use this format: “I’d now like to introduce our next speaker, [Speaker], with his/her speech entitled [Speech Title].” Then repeat the title and speaker’s name: “[Speech Title], [Speaker’s Name].” “I’d now like to introduce our next speaker, Mary Smith, with her speech entitled ‘My Kitchen Nightmare’. ‘My Kitchen Nightmare’, Mary Smith.” ADVANCED PREPARATION: • Contact the General Evaluator, Topic Master, Greeter, Joke Master, and Speakers to ensure that roles are filled, answer questions and provide assistance. Make these calls prior to the weekend to allow time to find replacements if scheduled members are unavailable. • Make immediate (same day of meeting) calls to absent members who are on the following weeks schedule to ensure that they know they are involved in the meeting and are available. • Collect biographical or professional information from the speaker that will allow you to deliver a first class introduction – including the title. • Gather information about the theme to present at various times in the meeting. This information can be anything relating to the theme (humorous, educational, etc.) and should be used to open the meeting, transition between roles and fill in time during speeches and vote counting. Having too much information is better than not having enough. • Go on the Internet and call up tm2056.org. In the left bar under Site Pages, click on Manuals. Click on the manual that each speaker is using. The speech objectives are listed for each project in that manual.
Posted on: Wed, 03 Jul 2013 07:58:52 +0000
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