VAC3583 - Department Coordinator Division: Administration Location: Dubai, U.A.E. Department: DPW FZE DUBAI PORT INTL - DEP Closing Date: 16-Oct-2014 About the Business: DP World has a portfolio of more than 65 marine terminals across six continents, including new developments underway in India, Africa, Europe and the Middle East. Container handling is the company’s core business and generates more than three quarters of its revenue. In 2013, DP World handled 55 million TEU (twenty-foot equivalent container units). With its committed pipeline of developments and expansions, capacity is expected to rise to more than 100 million TEU by 2020, in line with market demand. DP World has a dedicated, experienced and professional team of around 30,000 people serving its customers around the world, and the company constantly invests in terminal infrastructure, facilities and people to provide quality services today and tomorrow, when and where customers need them. In taking this customer-centric approach, DP World is building on the established relationships and superior level of service demonstrated at its flagship Jebel Ali facility in Dubai, which has been voted “Best Seaport in the Middle East” for 20 consecutive years About the role: Reporting to the General Admin & Travel Manager the key elements of this role is to perform, coordinate and provide effective office administrative support to Administration and Travel department. The role is to provide varied and complex office administrative support to managerial and department sections to support the performance of the day to day functioning of the business unit KEY ACCOUNTABILITIES Provide admin support to the General Admin & Travel Department Manager and team to include phone support, taking minutes of meetings (external and internal). Acquire in depth understanding of the business to attend to the requests coming in to the manager from internal and external customers with the appropriate level of attention and discretion. Responsible for drafting and editing official communication originated by the department to the HO business and customers, with time limits, in liaison with the Communications department Develop and prepare presentations, monthly/ yearly department reports and budget reports actively. Proactively work and ensure that continual recommendations to improve administration functions are developed and implemented Action all departmental expense reports such as petty cash, RFP’s, telephone and corporate credit cards bills and keep track with Finance to ensure payment is settled on time and maintaining appropriate financial records. Track and review the monthly departmental expenses and liaise with department sections and Finance for any update. Develop and create efficient filling system and database which facilitates data retrieval and maintain security of the master project files and original contracts. Raise various online requests through Corpweb for the required function; MR’s, IT, system and follow up on the same to ensure request is attended and accomplished on time. Maintain, update and track all security access cards for HO premises issued to DP World team and visitors. Perform other related duties as assigned Support and assist the department sections; Travel, Recreation, Facility and Administration in providing day to day operational support as per business and functional requirement. Assist Travel section operations including liaising with global terminals for updating accurate record of Global Corporate Hotel Deals launched on the DP World site. Understand and adhere to DP World’s Code of Conduct CONTEXT Provide administrative support to the General Administration & Travel Department. The job includes providing administrative support to the manager’s office and section (Facility, Administration, Recreation and Travel). The Coordinator should be able to use considerable discretion, judgment and diplomacy and successfully put into practice knowledge of the practices and procedures of the company Experience & Qualifications: High degree of familiarity with Microsoft programs, Fluency in Word, PowerPoint, Excel, Project and Office Experience in working in fast paced executive offices - Five Years and Working with security Information. College Education - 2 years Administration / Office Professional Diploma or Certificate preferred Strong English writing skills. Ability to prioritise and multitask Ability to work alone as well as within a team environment Ability to effectively manage workload and time in order to meet constantly changing demands of the job Strong attention to details and follow-up skills Effective Communication & Computer skills Ability to work under pressure in dynamic multi-functional department. Demonstrated ability to manage information and collate data (portals) Ability to research independently with speed and initiative Remuneration and Employment Benefits: We are committed to the development of our people and aim to retain talent by investing in on-going training to improve performance and provide career development opportunities. In addition, we offer competitive base salaries in comparison to the markets in which we operate. The employment benefits package is reflective of the location, for this position the benefits consists of: Accommodation Allowance Transportation Allowance Education Assistance for Dependents Annual Air Ticket(s) for self / and dependents Private Medical Coverage for self / and dependents 22 working days annual leave Annual Performance Related Bonus Other Information: 0 DP World processes personal information in accordance with Data Protection principles and takes reasonable steps to ensure accuracy of data. Please be advised that your personal information is stored in a secure central database which is owned by the Dubai World Group of Companies, of which DP World FZE is a part of. You are about to be redirected to an application form; by completing this form you confirm that the personal information provided is true and correct to the best of your knowledge. In addition, you have read and fully understand the contents herein and consent to Dubai World Group of Companies processing of your personal data for relevant purposes in accordance with the Company’s Data Protection Policy.
Posted on: Fri, 03 Oct 2014 05:49:37 +0000
Trending Topics
Recently Viewed Topics
© 2015