1. Senior Procurement Officer CASB 9 (1 Post) a) Duties and Responsibilities: • Advising the Clerk on supply chain/procurement matters • Planning and co-ordination of Supplies Management Services • Procurement of stores; • Supervision of Staff; • Advising on rationing of stores where demand exceeds supply; and • Recommending disposal of unserviceable stores on the recommendation of a Board of Survey • Enforcement of Government procurement regulations, systems and procedures • Preparation of supplies estimates of expenditure and control of vote. • Initiation of policy, review and updating of existing regulations, supplies management instructions, inspection, training and development of the supplies personnel. • Establishing, managing and coordinating the procurement systems, structures and procedures in the Assembly • Providing guidance on procurement policies and procedures including the implementation of all procurement laws, regulations and policies. • Providing overall guidance on contract design and management • Providing guidance on the disposal of the assets of the County Assembly • Undertaking capacity building in matters of procurement for the staff of the County Assembly. b) For appointment to this position, a candidate must: • Be a holder of a Bachelors degree in Procurement/Supply Chain Management from a recognized university (a Masters degree or other additional qualifications will be an added advantage) or • Bachelor’s degree in economics, Commerce, Business administration or equivalent frm a reorganized university with postgraduate Diploma qualification in procurement/supplies management • Be a registered member of the Chartered Institute of Procurement and Supplies (CIPS), Kenya Institute of Supplies Management (KISM) or any other relevant professional association • Have at least 5 years post qualification experience, at least one of which must have been in a managerial/ supervisory level Demonstrable knowledge and experience in procurement management • Have proficiency in the use of basic computer applications • Meet requirements of leadership and integrity set out in Chapter Six of the Constitution 2. Procurement Assistant/Stores Person (NCASB 6) – 1 Position a) Duties and Responsibilities • Security and safe custody of stores • Supervision of stores staff • Rationing of stores • Making recommendations for disposal of unserviceable stores b) Requirement for Appointment • KCSE Certificate (mean C plain) with C (plain) in mathematics • Diploma in procurement / supplies management. • Must have a minimum of three (3) years experience in a similar role 3. Senior Clerk Assistant CASB 9 (1 Post) 4. Clerk Assistant I CASB 8 ( 1 Posts) a) Duties and Responsibilities for Senior Clerk Assistant and Clerk Assistant I • Assisting in ensuring adherence to parliamentary procedure, practice, conventions, tradition and etiquette. • Research involving search for fresh information/ facts by consulting appropriate sources like documents or persons • Offering administrative services to the various types of County Assembly committees, including the County Assembly Service Board. b) Requirements for Appointment for Senior Clerk Assistant and Clerk Assistant I • Should have satisfactorily served in the grade of Clerk Assistant I or an equivalent position in the public or private sector for at least five (5) years and • Have shown merit and ability in work performance and results • A degree from a University recognized in Kenya in any of the fields in law, Agriculture, engineering, finance, management, education, planning, development studies, gender studies and accounting Degree in Law, Political Science or Social Science from a recognized University • A Masters Degree and or CPS (K) qualifications will be an added advantage • Demonstrable flair for commonwealth and Kenyan Legislative procedures • Demonstrable interest and commitment to the aims, objectives and principles of a devolved legislature • Good command of spoken and written English and Swahili coupled with demonstrable report writing skills • Have proficiency in the use of basic computer applications • Experience in managing and serving Boards will be an added advantage 5. Clerk Assistant II CASB 7 ( 1 Post) a) Duties and Responsibilities • Duties and responsibilities at this grade will be more focused on serving various sections of the County Assembly Secretariat • Assisting in ensuring adherence to parliamentary procedure, practice, conventions, tradition and etiquette b) Requirement for Appointment • Should have satisfactorily served in the grade of Clerk Assistant III or an equivalent position in the public or private sector for at least three (3) years and • Have shown merit and ability in work performance and results • Diploma in law, Political Science or Social Science from a recognized institution • Degree in Law, Political Science or Social Science from a recognized University will be an added advantage and or CPS (K) qualifications will be an added advantage • Have proficiency in the use of basic computer applications • Experience in managing and serving Boards will be an added advantage 6. Senior Legal Counsel CASB 9 (1 Post) a) Duties and Responsibilities • Drafting of County Assembly Members bills • Drafting of amendments to bills to be proposed to the Assembly by any member of the County Assembly or any Committee of the Assembly/ training and supervision of Legal Clerks • Ensuring that bills passed by County Assembly comply with the Constitution of Kenya • Giving legal interpretation of Acts and bills and generally giving legal advice on matters relating to the County Assembly • Liaising with the office of the County Attorney on litigation matters involving the County Assembly • Legal representation of the county Assembly and the County Assembly service Board in court proceedings and drafting contracts and related legal documents • Providing legal advice to the County Assembly, Assembly Committees, the Speaker, the County Assembly Service Board, individual Members and the Clerk • Ensuring bills passed by County Assembly comply with the Constitution of Kenya • Liaising with the office of the County Attorney on litigation matters involving the County Assembly b) Requirements for Appointment • Have Bachelors of law degree • A Masters Degree and or CPS (K) qualifications will be an added advantage • Be admitted as an Advocate of the High Court of Kenya • Be registered as a Commissioner of Oaths • Be in possession of a current practicing certificate • Have proficiency in the use of basic computer applications • At least five years of legislative, drafting and general litigation experience • Have proficiency in the use of basic computer applications • Fulfill the requirements of chapter six of the constitution of Kenya 7. Research Officer I CASB 8 (1 Post) a) Duties and responsibilities • Provision of non-partisan professional research assistance and analysis to members, committee and staff of the Assembly • Advise and guide the Committees, Members of County Assembly, the Clerk of the Legislative Assembly and Committee Clerks on relevant policy matters; • Provision of expert interpretation, explanation and analysis • Providing technical back up to the house committees. • Develop knowledge in specialist areas as required by the Committees. b) Requirements for Appointment • A Bachelors Degree from a recognized institution in a specialized discipline including Economics, Agriculture, Environmental quality, sociology, science, international trade, commercial and other science related field • A Masters Degree or other post graduate qualifications will be an added advantage • Thorough knowledge and understanding of the concepts and techniques of professional research, with particular emphasis on public policy analysis with evidence of published papers on topical issues; • Served in the grade of Research Officer Il or an equivalent position in either the public or the private sector for at least three (2) years • Have proficiency in the use of basic computer applications • Good administration, organization, and analytical skills 8. Principal Human Resource Management Officer/ Head of Human Resources and Administration (CASB 10) (1 Post) This Office will be responsible to the Clerk for the efficient management of human resource function and administration. a) Duties and Responsibilities: • Advising the Clerk on human resource and administration matters • Design and maintain administrative monitoring and evaluation systems • Provide protocol services to visitors and dignitaries • Formulate and implement HR management and development policies and strategies for the Assembly • Development of HR Policy, Rules, Regulations, Scheme of service and HR manual including Terms and Conditions of Service • Develop, install and maintain the following systems: HR audit systems, Job evaluation tools, staff performance management and Payroll administration • Handle HR matters relating to terms and conditions of service, discipline and staff welfare in conformity with the established rules and regulations • Establishing human resource systems, structures and procedures • Training and capacity development for the Hon. Members of the County Assembly and staff b) For appointment to this position, a candidate must: • Be a holder of a Bachelors degree in Human Resource management or any other relevant and comparable qualification from a recognized university • Masters degree or post graduate Diploma in Human Resource or CPS (K) qualifications will be an added advantage • Be a registered member of the Institute of Human Resource Management of Kenya or the Institute of Certified Public Secretaries of Kenya (ICPSK) • Have at least 5 years post qualification experience, at least two of which must have been in a managerial/ supervisory level in a legislative body or its equivalent in the public service. • A thorough understanding of Human Resource Management policies, regulations and employee relations • Demonstrable high degree of professional competence, administrative capabilities and initiative in the general organization and management of human resource and, • Understanding of labour laws and other statutes that impact on human resource management. • Have proficiency in the use of basic computer applications • Meet requirements of leadership and integrity set out in Chapter Six of the Constitution. 1. Human Resource Officer I (CASB 8) (1 Post) a) Duties and Responsibilities • Facilitating and supervising the recruitments to maintain high standards of professionalism • In charge of inducting new employees and ensure soft landing for all employees • Co-ordinating meetings for subordinate staff as and when the need arises • Representing the Assembly at industrial courts in case of any labour disputes b) Requirements for Appointment • A Bachelors Degree in Human Resource or other relevant field from a recognized University • Masters degree or post graduate Diploma in Human Resource or CPS (K) qualifications will be an added advantage • A minimum of three (3) years experience in a similar role • Demonstrate knowledge of labour laws • Possess effective communication, presentation, leadership and relationship building skills • An active listener, compassionate and very understanding: and Demonstrate the passion for services delivery • Have proficiency in the use of basic computer applications 2. Senior Hansard Editor (NCASB 9) (1 Post) a) Duties and Responsibilities • Ensuring timely and accurate transcript of the assembly; • Undertaking independent verbatim reporting of the county assembly proceedings and those of relevant committees/ functions within or outside the assembly • In charge of Hansard Reporters, from whom the Officer will be receiving transcripts and sound recordings • Drafting duty schedules for hansard reporters • Preparing transcripts for editing • Sorting and checking transcripts from junior officers and amending as necessary for conformity with acceptable Legislative style • Approving transcripts for printing and • Assisting in classification, custody, archiving, retrieval and cross- checking of documents against references b) Requirements for Appointment • Minimum of three(3) years work experience as a Hansard Reporter I, OR • Three(3) years’ experience in publishing in the public sector or in a newspaper with national circulation • Bachelor of Arts degree in linguistics majoring in English and or Kiswahili, or a Bachelors degree in Communication/Journalism with good credit passes in English and Kiswahili or • Post graduate diploma in journalism/ mass communication from a recognized university • Masters degree will be an added advantage • Demonstrable management and organizational skills; and sound knowledge of media, and communication ability • Demonstrable knowledge and application of the Legislative Standing Orders and Functional roles of legislative Committees • Have proficiency in the use of basic computer applications 3. Hansard Audio Officer III (NCASB 6) (1 Post) a) Duties and responsibilities • Recording Assembly and Committee Proceedings • Ensuring timely and accurate Audio Recordings of the Assembly and Committees • Editing and Segmenting Audio recordings into (Takes) for Hansard Reporters for transcription • Maintaining Cleanliness and proper functionality of recording Equipment. NAROK COUNTY ASSEMBLY NAROK COUNTY ASSEMBLY SERVICE BOARD VACANCIES ANNOUNCEMENT The County Assembly Service Board of Narok wishes to invite applications from qualified persons for the following positions: • Liaising with Committee Clerks in report writing by Availing Audio Recordings for Reference. • Conversion of Analogue Audio to Digital and Vice Versa and placing CD/DVD/ writing for external requests • Covering Select Committees on Public Hearings b) Requirements for Appointment • Diploma in Mass Communication from a recognized institution, OR • Diploma in Multimedia • Demonstrated professionalism and Competence in Audio Production (Sound Production will be an Added Advantage) • Have proficiency in the use of basic computer applications 4. Librarian I (NCASB 8) (1 Post) To efficiently carry out management and administration of the Library Services/ Learning and Resource Center with the aim of ensuring full and efficient provision and utilization of these services and facilities to the Members and staff a) Duties and Responsibilities: • Coordinates activities of library/ resource center • Examines book reviews, publishers’ catalogs, other library materials and other information sources to recommend material acquisition • Supervision of cataloguing and classification of library materials • Assemble and arrange library materials for display • Searches catalog files, biographical dictionaries, and indexes, and examine content of reference materials to assist members and staff in locating and selecting materials. • Assists patrons in selection and location of books, audiovisual materials, and other materials • Train and direct junior officers in performance of such tasks as receiving, shelving,and locating materials • Prepare replies to mail requests for information. b) Requirements for Appointment • At least 5 years experience in managing a busy library • Bachelors degree in Library Studies and Information Science • Masters degree in Library Studies and Information Science • Excellent inter personal and communication skills • Knowledge of national development priorities, and functions and practices of government • Must Have proficiency in the use of basic computer applications and operation of digital library 5. Senior Accountant (NCASB 9) (1 Post) Office will report to and assist the Chief Finance Officer and discharge similar duties and responsibilities, and/or any other duty as may be assigned by the Clerk a) For appointment to this position, a candidate must: • Be a holder of a Bachelors degree in Finance/Commerce/Accounting/ Economics/ Business Management from a recognized university (a Masters degree or other additional qualifications will be an added advantage) • Be a holder of CPA (K) or ACCA qualifications • Be a registered member of the Institute of Certified Public Accountants of Kenya (ICPAK) • Have at least 5 years post qualification experience, at least two of which must have been in a managerial/ supervisory level • Demonstrable experience in managing the Accounting functions in a Public Institution • Must Have proficiency in the use of basic computer applications and accounting packages b) Duties and Responsibilities • Undertaking a range of management accounting and provision of financial information for decision making • Developing for consideration by the Board, draft accounting policies, procedures, regulations and standards for operation and control purposes. • Application of budgeted funds for operations and development • Prepare payments and reconcile with vote heads • Sourcing and collection of funds for augmenting expenditure • Preparation of final accounts and accounting statements • Ensure all accountable documents are kept safely 6. Accountant II (NCASB 7) (1 Post) a) Duties and Responsibilities • Undertaking a limited range of management accounting • Preparation of final accounts and accounting statements • Prepare payments and reconcile with vote heads • Ensure all accountable documents are kept safely • Preparing monthly bank reconciliations • Maintaining and updating Cash Books • Posting of supplier invoices and Accounts payable reconciliations • Preparing monthly financial statements and returns • Filing of accounting documents. b) Requirement for appointment For appointment to this position, a candidate must: • Be a holder of CPA (K) or ACCA qualifications • Be a registered member of the Institute of Certified Public Accountants of Kenya (ICPAK) or • Be a holder of a Bachelors degree in Finance/Commerce/Accounting/ Economics/ Business Management from a recognized university with CPA Part II • Have at least 2 years experience in public or private sector • Demonstrable experience in managing the Accounting functions in a Public Institution • Must Have proficiency in the use of Microsoft computer applications especially Excel and accounting packages 7. Fiscal Analyst/Budget Officer I (NCASB 8) Duties and responsibilities The Budget Officer is responsible to the Clerk of the County Assembly for among others: • Carrying out commissioned Budget analysis and research on specific area of interest as deemed necessary by the Clerk; • Carrying out assessment of the strengths and weaknesses of the County Executive Policy Options relating to resource mobilization and allocation; • Designing and conducting relevant Budget research on specific areas of interest; • Guiding the process of assessment of the strengths and weaknesses of the County Executive Policy Options relating to resource mobilization, allocation and utilization; • Preparing and delivering budgetary information to members and relevant County Assembly Committees; • Budget workshops planning and participating in the workshops; • Formulating the Departmental Annual Work Plan, monitoring and evaluating its implementation. Requirements for Appointment • A Bachelor’s degree in Economics or its equivalent from a University recognized in Kenya; • Be a holder of CPA (K) or ACCA qualifications • Be a registered member of the Institute of Certified Public Accountants of Kenya (ICPAK) • A Master’s degree in Economics or its equivalent from a University recognized in Kenya will be an added advantage; • Have served as a Budget Officer/ Fiscal Analyst for a minimum of three years preferably in the public service; • Good understanding of national and county budgetary process and public fiscal policies; • Team player with good communication and interpersonal skills; 8. Chief Sergeant-At-Arms (NCASB 8) (1 Posts) a) Duties and Responsibilities • Enforcing Speaker’s rules • Maintaining custody of the mace • Performing chamber and ceremonial duties • Providing fire and safety service • Access control management • Crowd control and management • Investigating incidences • Conducting security surveys • Maintaining decorum in the County Assembly’s precincts • Crime detection and prevention • Ensuring security for personnel and property • Ensuring proper housekeeping standards are maintained • Supervision of junior officers b) Requirements for appointment • Be a holder of a Degree from a recognized institution in Kenya and • Have served in the disciplined forces for a period of not less than ten (10) years • Have proficiency in the use of basic computer applications • Have a certificate in fire fighting and first aid; and • Be in possession of an exemplary service certificate 9. Sergeant-At-Arms I (NCASB 6) – 1position 10. Sergeant-At-Arms II (NCASB 5) (1 Post) (a) Duties and responsibilities The Sergeant- At- Arms will be responsible to the Senior Sergeant- At-Arms for: • Enforcing speakers rules • Performing chamber and ceremonial duties. • Posting of information boards for Members • Ensuring security for personnel and property • Providing re and safety services • Accessing control management • Crowd control management • Investigating incidences • Conducting security surveys • Maintaining decorum in the parliament precincts • Crime detection and prevention (b) Requirements for Appointment • Be in possession of Kenya Certificate of Secondary Education grade C; • Have served in the disciplined forces for a period of not less than five (5) years; • Be in possession of a diploma in a relevant discipline from a recognized institution; • Have proficiency in the use of basic computer applications; • Have a Certificate in Fire Fighting and First Aid; and • Be in possession of an exemplarily service Certificate Or • Served satisfactorily at the level of Sergeant-At-Arms for a period not less than three (3) years. • Shown explicit acquisition and application of knowledge of the operations of a legislature • A Kenya Certificate of Secondary Education (KCSE), mean grade C or its equivalent; and Undergone training in Parliamentary Studies. 11. Sergeant At Arms III CASB 4 (1 Post) (a) Duties and Responsibilities The Sergeant-At-Arms will be responsible to Senior Sergeant -At- Arms for: • Enforcing Speakers rules • Performing chamber and ceremonial duties • Posting of information on notice boards for members • Ensuring security for personnel and property • Providing fire and safety services • Accessing control management • Crowd control management • Investigating security surveys • Maintaining decorum within the precincts of the County Assembly • Crime detection and prevention. (b) Requirements for Appointment • Be in possession of a diploma in a relevant discipline from a recognized institution • Be in possession of Kenya Certificate of Secondary Education grade C • Have served in the disciplined forces for a period of not less than five (5) years • Have proficiency in the use of basic computer applications • Have a certificate in fire fighting and first aid; • Crime detection and prevention. 12. Maintenance Engineer (NCASB 8) - (1 Vacancy) a) Duties and Responsibilities An Engineer at this level may be deployed to assist in the preparation of specifications, contract documents and estimates for building, civil, electrical or mechanical engineering works. In addition: • Supervise and train junior staff working under him/her • Supervising the installation, inspection, commissioning, testing electrical controls in buildings • Supervising the installation, commissioning, testing of mechanical plants in buildings including refrigeration and air-conditioning plants, boilers, catering and laundry equipment, • Supervising the repair and maintenance of buildings and associated installations including walls, joinery, masonry, architectural fittings, furniture, roofs, painting, car parking, etc. • Maintenance of mechanical plants in buildings including refrigeration and airconditioning plants, boilers, catering and laundry equipment, • Maintenance of electrical systems for diesel generating plants and machinery including low and medium voltage distribution services • Repair and maintenance of electrical installation and controls related to catering equipment, lifts, boilers, cookers, water-heaters and general domestic appliances b) Requirements for Appointment: • Served Maintenance Engineer for three (3 ) years; • Degree in Civil or Building Engineering Registered with the Engineers Registration Board of Kenya and • Shown merit in job performance 13. Administrative Assistant/ Personal Secretary (NCASB 5 ) (1 Post) 14. Assistant Personal Secretary II (NCASB 4) (2 Post) a) Duties and Responsibilities position 21 and 22 • Ensuring security of office records, documents and equipment • Recording dictation in shorthand and transcribing it in typewritten form. • Processing data and management of e-office • Management of office petty cash and protocol • Handling telephone calls and appointments b) Requirements for Appointment • KCSE Mean Grade of C (Plain) with at least C (Plain) in English language. • The following academic and professional qualifications offered by KNEC:- A Diploma in Secretarial Studies (KNEC) with Typing II (50 w.p.m.), Shorthand II (70 w.p.m) or Audio typewriting III,Typewriting II (minimum 30 w.p.m), Computerized document processing III, Business English II/Communication I, Office Practice II, Secretarial Duties II, Commerce II, Office Management III/Office Administration and management III • A Certificate in computer applications from a recognized institution. • Demonstrable knowledge of secretarial work and excellent computer skills in Word Processing • Have proficiency in the use of basic computer applications c) Personal Qualities • Able to work under minimum supervision • Has good interpersonal and communication skills including Coordination • Excellent written and oral communications skills in English Remuneration Scale Minimum Basic Pay KSHS Maximum Basic Pay KSHS Scale Minimum Basic Pay KSHS Maximum Basic Pay KSHS NCASB 10 89,748 120,270 NCASB 6 35,910 45,880 NCASB 9 77,527 103,893 NCASB 5 31,020 41,590 NCASB 8 48,190 65,290 NCASB 4 19,323 24,662 NCASB 7 41,590 55,840 NCASB 3 11,370 13,140 Application Criteria Persons interested in filling the above positions should submit application in own handwriting, accompanied by 2 pages Curriculum Vitae, Certified copies of relevant academic and professional certificates, National Identity card or Passport and other relevant supporting documents. PREFERENTIAL CRITERIA DURING SELECTION Suitably qualified applicants will enjoy preferential treatment in the order below: 1. Applicants serving in positions at the County Assembly on the basis of secondment during the transition period; 2. Applicants serving in the Executive arm of the County Government of Narok 3. Applicants serving in the public service in the republic of Kenya 4. Applicants who are resident in Narok County 5. Applicants from the rest of the Country Only Shortlisted candidates will be contacted. All Applications should clearly indicate the position applied for in the reference line and on the top left corner on the envelope and be addressed to; The Secretary, County Assembly Service Board County Assembly of Narok P.O Box 19 - 20500, Narok. Or; be hand delivered to the Office of the Clerk of County Assembly located at the premises of the County Assembly of Narok (Formerly County Council of Narok), so as to reach him not later than Thursday 2nd October, 2014 at 5.00pm. Shedd D. Simotwo Clerk, Narok County Assembly
Posted on: Thu, 04 Sep 2014 12:47:05 +0000
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