APPLICATIONS : Direct applications to: The Department of Home Affairs. The Department of Home Affairs Head Office: Postal address: Private Bag X114, Pretoria 0001, Physical Address; The Hallmark Building, Corner Johannes Ramokhoase & Thabo Sehume Street, Pretoria. Applications must be sent to the correct address as indicated in this circular, to reach the address on or before the closing date. Applications sent to a wrong address and/or received after the closing date or those that do not comply with the requirements, will not be taken into consideration. In the event of hand-delivery of applications, applicants must sign an application register as proof of application. CLOSING DATE : 26 July 2013 NOTE : Applications must be submitted on the Application for Employment Form (Z.83), obtainable from any Public Service department or at gov.za and should be accompanied by a comprehensive CV, including the details of at least two contactable referees (should be people who recently worked with the applicant) and certified copies of qualifications and identity document (with an original certification stamp). It is the responsibility of applicants in possession of foreign qualifications to submit evaluated results by the South African Qualifications Authority. Where a valid driver’s licence is a requirement, applicants must attach certified copies of such licences. No faxes or e-mailed applications will be considered. If no contact is made within three months of the closing date, please accept that the application was unsuccessful. Successful candidates will be required to enter into a performance agreement and be subjected to security clearance procedures. Successful candidates may be required to undergo a competency assessment. Candidates who possess a tertiary qualification, as well as those who promote representivity (especially People with Disability), will receive preference OTHER POSTS OFFICE MANAGER: IN THE OFFICE OF THE DDG HR, REF NO: 64/13/1 SALARY : An all Inclusive package of R495 603 to R583 800 per annum (Level 11). In addition, a range of competitive benefits are offered. CENTRE : Head Office, Pretoria, Deputy Director General’s Office: Human Resources REQUIREMENTS : A 3 year Degree/Diploma in Public Administration or Related Social Sciences or an NQF level 6 qualification in Office Administration with 2-3 years’ experience in Office Management and/or a Grade 12 Certificate with 6 years’ experience in Office Management • A post graduate qualification will serve as an added advantage • Knowledge of Office support and administration, Departmental legislation and prescripts and Public Service Regulatory Framework • A valid driver’s licence • Willingness to travel and work extended hours. DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Coordinate all strategic events for the branch • Consolidate annual reports on performance management, budget planning and strategic planning • Manage and consolidate the branch’s strategic planning documents and reporting (monthly, quarterly and annual reports) • Compile, manage and facilitate the implementation of the Branch year planner and Strategic Breakaways • Consolidate and submit required documentation(Branch APP, Branch IYP, Quarterly Reviews, KPI’s and Branch Strategic Plans) on behalf of the DDG at strategic level • Edit all branch communication on various media and liaise with Communications Branch • Co-ordinate Committee, Cluster Meetings (JCPS Cluster, Portfolio Committees and Modernisation) and Departmental Management Meetings (DMC, EXCO and MMM). • Quality assure on all HR Reporting and Dashboard presentations and data received. • Conduct research and benchmark on issues pertaining to Human Resources, particularly Governance issues • Initiate and coordinate process to develop a climate for the operationalization of changes • Provide document content support (prepare draft responses, submissions, memoranda,) to the DDG • Provide administrative (co-ordinate meetings, liaise with stakeholders) and secretarial support for Branch meetings • Brief the DDG with regards to engagement and provide relevant documentation • Attend meetings and record minutes/decisions and communicate to relevant role players and follow up on progress • Accompany the DDG on business trips as and when required. ENQUIRIES : Ms AA Williamson, Tel No: 012-4064096 SENIOR SECRETARY TO THE CHIEF DIRECTOR REF NO: HRMC 64/13/2 SALARY : Basic salary of R212 106–R249 849 (Level 8). In addition, a range of competitive benefits are offered. CENTRE : Hatfield, Pretoria, Ministry REQUIREMENTS : A 3 year Degree/Diploma in Administration or NQF level 6 qualification with 2 years’ relevant experience in a rendering Secretarial support service to a senior manager and/or a Grade 12 Certificate with 5 years’ relevant experience in rendering Secretarial support service to a senior manager • Knowledge of relevant legislation/policies/prescripts and procedures • Basic knowledge on financial administration • Computer literacy with proven application of Ms Word, Ms Excel, Ms PowerPoint, Internet and E-mail • Sound organisational and administrative skills • Good people skills • Ability to do research and analyse documents and situations • Honesty and Integrity • Willingness to work extended hours including overtime are essential • A valid driver’s licence will be an added advantage. DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Maintain the Chief of Staff’s day to day diary and setting up meetings and appointments • Provide effective secretarial support services to the Chief of Staff• Arrange board packs for meetings • Liaise with agencies to organise travel and accommodation for the Chief of Staff • Receive and distribute documents • Capture incoming and outgoing documents • Screen phone calls and handle enquiries • Prepare agenda for meetings and take minutes • Arrange refreshments for the office of the Chief of Staff • Receive guests and accompany them • Draft acknowledgement letters for the Chief of Staff’s consideration and signature • Liaise with the Department’s officials on matters relating to the Chief of Staff • Oversee logistics matters e.g accounts, contracts and petty cash • Ordering of stationery • Maintain electronic and hard copy files • Operate and ensure that office equipment, e.g. fax machine and photocopier are in good working order • Compile realistic schedules of appointments. ENQUIRIES : Ms B Marishane, Tel: 012 432 6624 gov.za/
Posted on: Tue, 23 Jul 2013 10:12:20 +0000
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