Administration Assistant (Travel): United Nations Childrens Fund (UNICEF) Deadline: 13 November 2014 Vacancy Announcement No. Zim/2014:15 GS6 Level based in Harare (Fixed Term Appointment) If you are a committed, creative professional and are passionate about making a lasting difference for children, the worlds leading childrens rights organization would like to hear from you. For 60 years, UNICEF has been working on the ground in 190 countries and territories to promote childrens survival, protection and development. The worlds largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. Purpose of the job Under the general supervision of the Administrative Specialist, serves as principal assistant for carrying out broad administrative support functions that relate to local and international travel. Key result areas Receives and reviews all international travel requests from staff members to ensure appropriate authorization, confirms entitlements for duty travel, home leave, education grant, medical evacuation, repatriation etc. Forwards travel requests with supporting documents to the Administrative Specialist for approval; Processes all local travel. Analyzes, monitors and maintains oversight of local travel by providing travel advice and assists staff members processing travel authorizations, travel advances and payments and other associated documents, in accordance with the requirements of the United Nations; Obtains quotations from approved travel agents, airlines for international travels, prepares analysis of the most economical and direct route for approval by the Chief of Operations; Supervises indirectly, activities concerned with the travel services contractor. This ensures consistency in rates and fares utilized by the office, and constant monitoring and quality control of service received in comparison with other industry competitors; May be indirectly involved in contract renewal or bidding TORs compilation at year-end; Briefs staff on travel and general administrative matters. Actively participate in discussions on new or revised procedures, workflows or practices, interprets and assesses the impact of changes, and makes recommendations to the Administrative Specialist for follow-up action; Prepares correspondence, note verbales, special reports, Country Management Team reports, evaluations and justifications, as required, or specialized tasks that may be of a confidential nature, especially when it pertains to staff entitlements; Receives all travel claims from staff members and reviews for conformity with approved TAs. Calculates reimbursements due to staff members and receivables due to UNICEF. Qualifications and competencies A diploma in Administration, Management or Travel Management; Training within the travel industry is a distinct advantage; Knowledge of office and diplomatic protocol arrangements is desirable; At least 6 years of progressively responsible work experience in general administration and travel. Experience within the travel industry is a distinct advantage; Advanced computer skills, associated electronic office equipment and operating data management systems is essential; Good analytical skills and flair for numbers; Good communication and organizational skills; Ability to work in a multicultural environment. To apply If you have experience of working in a similar capacity, meet the above profile and want to make an active and lasting contribution to build a better world for children, send your application letter together with resume to the following address. All applications must have a cover letter and a C.V. and applications without cover letters will not be considered. If sending via email, quote Vacancy Announcement No. Zim/2014:15: Administration Assistant (Travel) as subject heading. Please email or drop in person to: Human Resources Manager (Vacancy Notice: Zim-2014/13) UNICEF, 6 Fairbridge Avenue, Belgravia, Harare Email: [email protected] Only short listed candidates will be contacted. UNICEF is committed to gender equality in its mandate and its staff, and equal opportunities for people living with disabilities. Well qualified candidates, particularly women and people living with disabilities are especially encouraged to apply. Please note that UNICEF does not charge a fee or require personal banking details at any stage of the recruitment process (application, interview, meeting, traveling, processing, training or any other fees).
Posted on: Fri, 31 Oct 2014 12:23:49 +0000
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