Administration assistant Job Ref 15900BR Job Category Administration Job Profile Mott MacDonald is a global management, engineering and development consultancy. With a £1billion business spanning 140 countries with over 14000 staff in sectors such as transport, energy, buildings, water and the environment, health and education and industry and communications.Mott MacDonald is world leader in the design, development and delivery of underground transportation schemes both in the UK and overseas. This includes metros systems, rail and road tunnels.The railways division of Mott MacDonald operates throughout the UK and internationally offering customers full project and programme management services, and a total engineering capability covering all components of railway systems and infrastructure – all geared towards helping customers provide their users with a smooth, reliable, safe and efficient service operation. We are looking for an energetic, organised and self-motivated individual to join our existing team to provide support to the project managment and projects teams including the office manager. Job Description General administrative support to project management, project teams and office manager including: - Compile technical reports, produced by the project team and transfer into PDF format and ensure they meet corporate guidelines. - Type/format minutes, presentations, correspondence and technical documents - Ensure electronic files are stored appropriately on document management system and according to QES guidelines - Maintain paper/CD records where required - Answer telephone and refer enquiries appropriately - Organise meetings and workshops - Process incoming and outgoing post - Maintain stationery supplies - Liaise with clients and sub-consultants - Meet and greet clients and other visitors - Make travel/accommodation arrangements - Provide any other administrative ad hoc support as required including new starter administration Candidate Specification Required academic, professional qualifications and experience, competencies and skills:- - Advanced / Intermediate user level of Microsoft Word, Outlook, Powerpoint, Excel - Experience of diary and meeting management - Able to work to tight deadlines under pressure - Experience as an administrator in a busy work environment - Ability to liaise with colleagues clients at all levels - Experience of formatting technical reports and presentations - Strong personal initiative and ability to work unsupervised - Excellent interpersonal skills and ability to liaise with colleagues clients at all levels - Excellent organisational skills with a keen eye for detail - Strong communication skills, both oral and written - Ability to work effectively as part of a team - Ability to manage more than one task at any time efficiently and confidently - Pro-active, customer focussed, well spoken and professional manner - Attention to detail - Good listening skills, able to work with minimum instruction - Self-confidence and ability to build good working relation ships with all types of people Please submit your application with a cover letter explaining your suitability to the role and what your salary expectations are. Last day of application is Friday 22nd August 2014 Interviews are taking place week commencing 8th September 2014 Contract Type Permanent Work Pattern Full-Time Country United Kingdom Country Region / State England - Outer London Position Location Croydon Mott MacDonald House Recruiter Contact Gitte Fjordside
Posted on: Fri, 22 Aug 2014 23:20:21 +0000
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