Administrative Assistant Role Purpose: Based in Balikpapan, Indonesia. This role provides day to day activities of administrative, travel coordination, facilities & maintenance, reception, and provides administrative services to all staff in the office. This role is also responsible for providing PA service to the General Manager Asia. Key Accountabilities • Work safely, and with regard to the safety of others, including complying with all OH&S policies and procedures and actively working to improve safety in the workplace • Provide PA services to the General Manager Asia • Coordinates international travel in a timely manner and with consideration of budget & oversee all domestic travel arrangements within Indonesia ensuring timely, cost effective coordination as per GroundProbe Travel Policy/Procedure. • Complete stationery, business cards, staff uniform/PPE, catering and consumables ordering as required • Complete all office safety inductions for visitors and staff and ensure all office safety/visitor induction records are maintained monthly. Regular visitors are inducted at least annually with records maintained. • Complete reception duties (answering phones, greeting visitors, collect and deliver mail daily, distribute faxes, organise taxis & couriers) and general administrative duties (photocopying, scanning, booking meeting rooms) • Prepare and record HR data, such as manpower database, medical claim and annual leaver • Processing Incident/Hazard reports as required • Provide assistance to Service Manager for Documents, Parts Inventory and Logistic • Additional related services as requested by company from time to time. • Graduated with D3-S1 • Age maximal 30 years old • Salary negotiation Capabilities Knowledge • Office procedures • Administration process Technical Skills • Computer literacy especially in MS Office is essential • Strong administration skills and experience • Effective time management and organisational skills Social Skills • Ability to productively interact with and build strong relationships with GP staff, customers and other stakeholders • Work collaboratively with manager, peers and other team members • Good oral and written skills • Excellent interpersonal, communication and documentation skills Application • Ability to achieve business performance objectives • Highly motivated individual, able to set priorities and meet deadlines, and be a strong team player Cultural Fit • Alignment with GP values and way of doing business, particularly in safety, integrity, customer service, team work and innovation Problem Solving • Good understanding of the work and driving company strategy, managing the major systems, within its environment • Ability to adapt to a changing and dynamic working environment Travel • Willing to travel if required by the Company Please send your application letter and resume to: indra.syafriya@groundprobe
Posted on: Sun, 16 Jun 2013 23:05:53 +0000
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