CITY OF SANTA MONICA invites applications for the position of: Administrative Analyst SALARY: $34.36 - $42.42 Hourly $2,748.46 - $3,393.23 Biweekly $5,955.00 - $7,352.00 Monthly $71,460.00 - $88,224.00 Annually OPENING DATE: 03/10/14 CLOSING DATE: 03/20/14 05:30 PM JOB SUMMARY: Applications will be accepted by the Human Resources Department on one day only, Thursday, March 20, 2014, 7:30 a.m. — 5:30 p.m. Participates as a member of an administrative or program team in a City division or City department performing analytical and administrative duties that contribute to the delivery of City services and programs. Analyzes policy issues, compiles data from studies, conducts surveys and develops and monitors budgets. MAJOR DUTIES: Note: Duties may vary dependent upon assignment. Researches administrative issues, conducts studies and produces documents recommending appropriate courses of action and strategies in support of the goals of a City department or division. Assists in the coordination of programs and projects, performing fiscal functions that may include budget preparation, expenditure control, revenue projections and implementing oversight of cash handling. May perform various public relations tasks that include the development of written or web-based materials. Provides information and assistance to the public and staff on various City programs. May participate in professional organizations in specific program areas and make presentations to the public. Researches information, conducts quantitative and qualitative analyses and prepares reports. Prepares and disseminates information and handles complaints and requests for information. Identifies best practices in specific program or service areas, preparing reports with recommendations for courses of action. Interprets and applies rules, regulations and policies. Revises, modifies and assists in writing new policies and procedures. Keeps abreast of changes in relevant regulations and laws in area of specialty. Coordinates and/or assists in the preparation of a division budget. Trains, supervises, assigns and evaluates the work of clerical support in area of assignment, as assigned. Performs other related duties, as assigned. MINIMUM QUALIFICATIONS: Knowledge, Abilities and Skills: Knowledge of: Principles and practices of public administration. Quantitative and management analysis techniques. Research techniques. Report writing. Principles of program planning, monitoring, implementation and evaluation. Applicable federal, state, and local laws and regulations pertaining to area of assignment. Budget preparation and administration. Basic principles of staff supervision and training. Effective leading and coordinating techniques. Effective customer service techniques. Ability to: Supervise and train staff. Analyze and solve administrative problems. Research and interpret complex technical information. Read and comprehend financial information. Communicate effectively, both orally and in writing. Act as a resource for departmental concerns. Keep abreast of current developments in area(s) of specialty. Maintain accurate records. Prepare and present effective presentations. Establish and maintain effective and cooperative working relationships with City employees, various businesses and agencies, and the general public. Provide effective customer service. Skill in: Using a personal computer and applicable software applications. Working effectively with persons from diverse social, cultural and economic backgrounds. Education, Training and Experience: Graduation from an accredited college or university with a Bachelors degree in Public or Business Administration, or a closely related field. Two years of recent, paid work experience which has included performing research, analysis, report writing and administrative staff assistance tasks. Public sector experience is desirable. Licenses and Certificates: Possession of a valid class C driver license. SELECTION PROCESS: HOW TO APPLY: Applicants must file a clear, concise and complete City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. Postmarks will not be accepted. NOTE: You must submit a copy of your college level transcripts or diploma with your application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than close of business on the application closing date. Failure to do so will result in your application being disqualified. You may attach a scanned copy of your college diploma or transcripts to your online application, send a scanned copy to [email protected] or fax a copy to the attention of Mia Jensen at (310) 656-5705. SELECTION PROCESS: All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing will consist of the following: Written Examination: 40% Oral Interview: 60% BACKGROUND INVESTIGATIONS: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. NOTE: If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City’s civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position. APPLICATIONS MAY BE FILED ONLINE AT: smgov.net/hr 1685 Main Street, Room 101 P.O. Box 2200 Santa Monica, CA 90401 310-458-2276 [email protected] Position #140945-01 ADMINISTRATIVE ANALYST MJ
Posted on: Tue, 11 Mar 2014 15:52:44 +0000
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