For immediate hiring , A Multinational courier company located in Dokki is hiring A FEMALE “ PRESONAL ASSISTANT FOR THE GENERAL MANAGER “ • Reporting to : Administration Manager • Working hours : 8:30 am to 5 pm • Days off : Friday and Saturday • Required skills - 5 to 7 years of Experience in office managing \ Personal assistant - Very good computer skills Specially Microsoft office - Excellent command of English language • Salary: 10000 LE Gross • Benefits : Medical and Life insurance \ Mobile allowance JOB DESCRIPTION • Maintaining and updating monthly schedules. •Organizing departmental functions, workshops, meetings and conferences. •Drafting, reviewing, organizing and managing all inbound out outgoing correspondence. •Ensuring timely and efficient distribution of incoming and outgoing correspondences. •Maintaining constant contact with the respective managers at all times during their respective travel. •Ensuring confidentiality of company documents and information and ensuring critical/original documents are filed safely. •Ensuring an organized filing system is in place that makes retrieval and archiving efficient. •Liaising with Public Relations Dep’t regarding obtaining visas & ensuring visa deposits are done on time. •To coordinate & organize travel/accommodation/car hires/airport transfers etc. •Ensure a holiday schedule is in place for the Regional Ops Staff. •Obtaining discounted tickets from the approved Airlines & the best room tariffs for Hotels & Furnished Apartments. •Ensuring refund letters are issued on unused travel sectors & follow up on credit notes. •Acting as AMEA contact for Admin Assistance required by countries i.e. Visitors needing assistance on visas, accommodation, airport transfers etc. •SAP vendor weekly report for F&A. •Prepare regular stops reports analysis to be raised to the OPS Manager in a monthly basis. •Payroll tasks for OPS (Overtime, Commission, Bonus, Sales Lead). •Follow up life cycle for OPS sales lead. •Make monthly & regular analysis for OPS Over time. •Monitor & follow up employee of the month in OPS & F&A and be sure for the right scheme and right selective. •Consolidate & calculate F&A monthly overtime. •Covering GM office MGR. •EBO SAP rep. at F&A. (ex. All travel shopping carts on behalf of the F&A employees). •All reports & questionnaires at F&A and OPS (LOR, Legal, CWC, SDR, Risk Management …etc). •Assists in the day-to-day, organizing & communicating with all the employees at OPS and F&A and other DEPTs •First aider & ISO key person in the OPS and F&A DEPTS . If you are interested and meet the above criteria , Send with resume with A PHOTO attached on s.moataz@dealshr with subject “ Personal assistant “ # Any email without photo or subject will be neglected
Posted on: Wed, 05 Nov 2014 21:39:21 +0000
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