HARD WORKING, DEDICATED EXECUTIVE SECRETARY/ PA REQUIRED Date Listed 09/01/2015 Location Pietermaritzburg, Midlands Advertised By Agency Job Type Full-Time SECRETARY/PA, PIETERMARITZBURG – KZN Reporting directly to the KZN Transportation Division Head SKILLS & EXPERIENCE REQUIRED Relevant post matric qualification A minimum of 3 years experience preferably in the built environment consulting industry Preferably having held a position of secretary or personal assistant and providing support at a senior management level Project Administrations skills Measurable knowledge of the MS Office suite (candidates will undergo a competency exercise as part of determining suitability and level of experience required for the position.) Ability to compose complex letters and/or memoranda, securing information from a variety of sources and exercise judgment in the selection of items to be included. Ability to screen letters, memos, reports and other materials to determine action required Proven ability to work under pressure, multi-task and meet deadlines Knowledge of filing, archiving and library maintenance systems Excellent interpersonal skills with the ability to work with diverse individuals Ability to take minutes at meetings Proficient in English (written and verbal) Must have own car and a valid driver’s license JOB RESPONSIBILITIES Provided general secretarial functions to the Head Of Transportation and others in the Transportation division when required Facilitate and make travel arrangements (booking of flights, hotels, cars etc.) Order general services and supplies as and when necessary Arrange Transportation meetings and take minutes Welcome and provide refreshments to visitors Answer the telephone when necessary and screen incoming calls Relief switchboard duties when required Co-ordinate with internal and external clients on a broad variety of issues Liaise with other UWP offices regarding certain administrative related issues Order and distribute company diaries to clients Management of KZN UWP emails Control site and survey equipment Provide support for tender submission preparation and tender tracker maintenance for Transportation section Project and financial administration Corporate, project and general filing Relief when other admin staff are unavailable Adhoc tasks ****************************************************************************** Ayanda 0333426341 Follow link to apply: gumtree.co.za/a-office-jobs/pietermaritzburg/hard-working-dedicated-executive-secretary-pa-required/1001228725180910373855609
Posted on: Sat, 10 Jan 2015 08:51:10 +0000
Trending Topics
Recently Viewed Topics
© 2015